Panasonic DP-MB350 manual Using the unit with an answering machine, Connect the answering machine

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6. Fax

6.9Using the unit with an answering machine

6.9.1Setting up the unit and an answering machine

1Connect the answering machine (1).

LAn answering machine is not supplied. L Remove the stopper (2) if attached.

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2Set the number of rings on the answering machine to 4 rings or less.

L This will allow the answering machine to answer the call first.

3Record a greeting message on the answering machine.

L We recommend you record a message that is under 10 seconds long, and not to pause for more than 4 seconds during the message. Otherwise, neither machine will function correctly.

4Activate the answering machine.

5Set the unit to the desired receiving mode (page 47). L If you set it to FAX ONLY mode, change the ring count in FAX ONLY mode to “5” (feature #210

on page 59).

6Make sure each of the following is unique:

–the remote access code of the answering machine

–the fax activation code (feature #434 on page 64)

–remote access to your phone company’s Voice Mail (if you subscribed)

Note:

LIf the call is a phone call, the answering machine will record voice messages.

If a fax calling tone is detected, the fax machine will

receive a fax automatically.

LRegarding the remote access code for the answering machine, see the operating instructions of the answering machine.

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1.The caller calls your unit.

LThe answering machine will answer the call.

2.The caller can leave a message after the greeting message.

3.The caller presses {*}{#}{9} (pre-selected fax activation code).

LThe unit will activate the fax function.

4.The caller presses the start button to send a document.

Note:

LTo use this feature, make sure remote fax activation is turned ON (feature #434 on page 64). The fax activation code can also be changed.

LIf there is no room left in the memory of your answering machine, the unit may not be able to receive documents. See the operating instructions of the answering machine and erase unnecessary messages.

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Contents Operating Instructions Property of their respective owners EnvironmentTrademarks CopyrightFor your safety For best performanceRoutine care Moving the unitIllegal copies It is unlawful to make copies of certain documentsTelephone line Single telephone line103 101102 106Toner cartridge Drum cartridge Supplied accessoriesAccessory information Quick reference guideButton descriptions Display descriptions Display and buttonsFront view Power inletOverview Rear viewToner cartridge and drum cartridge Supplied toner cartridge is a starter toner cartridgeWhen to replace the toner cartridge and the drum cartridge Toner save feature Waste disposal methodRecording paper Moist paper Inkjet paperIntroduction and Installation Approx .8 kg 10.6 lb We recommend using network routers/network hubs Using surge protectorsUsing network router/network hub ConnectionsTurn the power switch to the on position Turning the power switch onDialing mode Press Menu to exitUsing the scanner glass Selecting the operation mode Scan/Copy/FaxSetting the original Effective scanning areaMinimum document size Using the automatic document feederDocument weight Maximum document sizeAdjusting the volume Date and timeYou can turn this feature OFF feature #226 on Your logoSetting up manually Configuring the unit to access the LANSetting up automatically with a Dhcp server Your fax numberRequired computer environment Installing Multi-Function StationSetting the computer for PC fax reception Installing Multi-Function Station on a computer Starting Multi-Function Station OCR Path To select the OCR software To change the settingsTo select the default Email software Appears, click ContinuePrinting from Windows applications Duplex printingTo print on transparencies Utilities iConfiguration Web Page i Network ConfigurationPrinting on special media To print on labelsPrinter Scanning from the unit Push Scan Scan to ViewerScan to OCR Scan to save as a fileScan to Email Scan to email address LAN connection onlyScanning 2-sided originals automatic document feeder only Using navigator keyUsing dial keypad Example LisaScanning from a computer Pull Scan Using Multi-Function scan applicationUsing Viewer Utilities iViewer Multi-Function Viewer will appearSelect Acquire Image... from the File menu Using other applicationsFor Twain scanning For WIA scanning Select From Scanner or Camera... fromMaking a copy Example 70 % reduced copy Using the scanner glass When using the scanner glass, the unit will onlyUsing the automatic document feeder Original documentCollate copy More copying featuresDuplex feature Easy repeat feature When using the scanner glass StartQuick ID copy feature For detailsQuick ID copy feature Start Poster feature Scanner glass only1 feature Easy repeat feature StartStart to start copying Booklet featureCopy reservation Sending a fax manually Reserving the fax transmission Dual AccessWhen using the automatic document feeder, press Start To redial the last number RedialPre-dialing a fax number Sending from memory Quick scan featurePrinting a journal report To send 2-sided originalsEditing a stored item Storing items for the navigator directoryStoring navigator directory items Erasing a stored itemProgramming items into the broadcast memory Sending a fax using navigator directoryBroadcast transmission Adding a new item into the broadcast memorySending the same document to pre- programmed parties To send the same document using the scanner glassErasing a stored item from the broadcast memory To add other items, repeat this step up to 20 itemsReceiving a fax automatically Auto answer on Activating FAX only modeIf you have subscribed to a Distinctive Ring service SendDisplaying a received fax document Activating TEL modeReceiving a fax manually Auto answer OFF Viewing a fax documentErasing a fax document Printing a fax documentSaving a fax document Connect the answering machine Using the unit with an answering machineSetting up the unit and an answering machine Receiving a voice message and fax document in one callActivating the junk fax prohibitor Storing undesired callersReceiving a fax on your computer Activating the fax preview modeProgramming the web fax preview access code Web fax preview LAN connection onlyWhat , means How Caller ID is displayed Caller ID serviceSymbols and operations for caller information Erasing specific caller information Erasing caller informationErasing all caller information Menu SetActivating the Distinctive Ring feature Distinctive Ring serviceUsing two or more phone numbers on a single telephone line Programming the ring pattern assigned for faxSubmit Configuration WebProgramming Basic features 700ms defaultTo reset all features No defaultActivating this feature Counter view feature #484 on page 61 will not be resetSetting the default operation Paper type setting feature #383 onSetting feature #383 on To select #1+#2Programmable Features Re-send the document Fax featuresThis feature is not available for broadcast transmission Calling charges may be higher than usual#412 Desired time Off default To send a document Then press SetTo beep when the memory is nearly full Type setting feature #383 onData after recognition of the computer connection Connection, it will print the dataFeature/Code Selection Setting the information for To change the setting again Copy featuresOverrides this feature Repeatedly, then press Start Paper. Change the setting to Plain Paper or Thin PaperDesired paper input tray BeforehandPC print features That 80 characters in 10 cpi font may be printed on a lineFeature/Code Selection Setting the font number To each fontScan features Address destinations via anProgrammable Features LAN features Interface Select the LAN Feature tabChange the mode and edit IP filtering information. iSubmit Click Edit next to Approved UsersFeatures Setting the community Network features LAN connection onlyFeature Tab Selection Setting the LAN LAN Feature Enter the Snmp community name. Consult yourEnter the desired email checking interval for the scan to Character entry Using Remote ControlTo select characters using V or Status of the unitUsing the web browser LAN connection only Canceling the operationsUsing Device Monitor Lower input tray optional For Windows 98/Windows Me/Windows 2000/Windows XP Setting the lower input trayClick Auto Configuration on the Device tab. iOK For Number of Input Tray, 2 will be selectedReport messages Display Cause & Solution Display messagesCheck the connection between the computer and the unit Settings104 Check that the computer is turned onDocument is jammed. Remove the jammed document Sided document / 360 mm 143/ of 2-sided document usingTransmission error occurred. Try again Document into two or more sheets and try againWhen a function does not work GeneralPrinting problems Scanner Copier 11.3.5 FaxReceiving mode Problem Cause & Solution Cannot receive documentsConnecting, but faxes are AutomaticallyIs connected, I cannot receive Problem Cause & Solution When an extension telephoneReceiving mode does not Documents by pressingNetwork Using an answering machine If a power failure occursWindows Firewall Change settingsEasy installation Modify iNext ContinueDisplay will show the following When the recording paper has jammed inside of the unitRecording paper jam Remove the jammed paper 4 carefully by pulling it upward Case When the recording paper has jammed near the rollersWhen the recording paper has jammed inside the fuser unit Remove the jammed paper 5 carefully by pulling it upwardWhen the recording paper has jammed over the fuser unit Push up the green levers m to the original position Remove the jammed paper n carefully by pulling it upwardPaper Jammed Open Tray #2 Left Cover Paper Jammed b When the recording paper is not fed into the unit properly Close the cover at the left side of the lower input trayDocument jams Automatic document feeder When the document has jammed near the document entranceWhen the document has jammed near the document exit Open the ADF cover 1 while holding the document coverCleaning the white plates and glass Cleaning the document feeder rollers Clean the rollers when documents frequently misfeedSpecifications Reference lists and reportsRecording paper specifications Plain paper/Thin paper size Printing resolutionITU-T No.1 Test Chart Recording paper weightApprox ,600 pages can be printed Drum lifeInformation of copyrights and licenses 107 108 109 110 111 112 113 114 115 Index 117 118 119 PNQX2279ZA CM0709TM0 CD