Panasonic KX-FP363HK, KX-FP343HK Allowing callers to leave private messages, To use a mailbox

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7. Answering Device (KX-FP363 only)

“The message has been erased.”

LThe unit will play back the next message.

Erasing all the messages

Press {*}{5} to erase all the messages. Voice guide example:

“All messages have been erased.”

LA long beep will sound.

Monitoring the room

Press {6} to monitor the sound for about 30 seconds in the room where the unit is installed.

LAfter 30 seconds, a beep will sound. To continue monitoring, press {6} again within 10 seconds.

Recording a marker message

After playing back the messages, you can leave an additional message.

1.Wait for the voice guide. Voice guide example:

“All messages have been played.”

2.Wait about 10 seconds. Voice guide example:

“Please leave your name and message after the beep.”

3.Leave a message after the beep.

Re-recording your greeting message

You can change the TAD/FAX greeting message.

1.Press {7} to start recording. L A long beep will sound.

2.Speak clearly for up to 16 seconds.

LIf you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds.

3.When finished recording, press {9}.

LThe new greeting message will be played.

Skipping the greeting message

Press {0} during the greeting message playback.

LThe unit will skip the rest of the greeting message.

Turning message transfer on or off

You must program a transfer telephone number beforehand (feature #60, page 46).

Press {8}{1} to turn on the message transfer. Voice guide example:

“Message transfer is set. Transfer phone number is 123...”

Press {8}{2} to turn off the message transfer.

Voice guide example:

“Message transfer is off.”

LIf a transfer telephone number is not programmed, you cannot turn this feature on. Voice guide example:

“Transfer phone number is not set.”

Turning pager call on or off

You must program a pager number beforehand (feature #70, page 46).

Press {8}{3} to turn on the pager call. Voice guide example:

“Pager call is set. Pager number is 098765432.” Press {8}{4} to turn off the pager call.

Voice guide example: “Pager call is off.”

LIf a pager number is not programmed, you cannot turn this feature on. 6 beeps will sound.

Changing the receive mode

Press {8}{0} to change the receive mode from TAD/FAX to TEL.

LYou cannot return to TAD/FAX mode in the same call. To return to TAD/FAX mode, see the following.

Setting to TAD/FAX mode from TEL mode

1.Call your unit and wait for 15 rings.

LThe answering device will temporarily answer the call.

2.Enter the remote operation ID during the greeting message.

LA long beep will sound, and your unit will switch to TAD/FAX mode.

3.Hang up the handset.

7.5Allowing callers to leave private messages

This unit has two private mailboxes. A caller can leave a private message in a specific mailbox. Only the person who knows the password can retrieve a message from a mailbox. This feature is useful when you share this unit with other people.

7.5.1 To use a mailbox

1Record your TAD/FAX greeting message (page 35).

Suggested message: “This is (your name). We are unable to answer right now. To send a fax, start transmission. To leave a

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Contents Operating Instructions How to use the operating instructions OpenLocation of Controls KX-FP343KX-FP363 Keys Listed in alphabetical orderFor your future reference CopyrightImportant safety instructions Installation Navigator directory On another fax machineIndex Included accessories SpecificationsAvailable accessories Accessory informationModel No Specifications/Usage Overview Description of buttonsInstalling the ink film Ink filmReplacing the ink film IncorrectRecording paper Paper trayRecording paper support Connections Adjusting volume Help functionDate and time Example August 10, 2003 Press 08 10Example 0315 PM 12 hour clock entry 1. Press 03 To correct a mistakeYour logo Your fax number Storing into the one-touch Dial Storing into the navigator directoryErase Lower Menu SETUsing the one-touch dial Using the navigator directoryEditing a stored entry Erasing a stored entryCaller ID service Viewing and calling back using caller informationRecording a telephone conversation KX-FP363 only How Caller ID is displayedEditing a caller’s telephone number before calling back Erasing all caller informationErasing specific caller information Caller ID EraseThis feature is not available in the following cases For navigator directoryStop FAX/START Sending a fax manuallyDigital SP-PHONEKX-FP363 REDIAL/PAUSE Documents you can send Programming entries into the broadcast memory Broadcast transmissionAdding a new entry into the broadcast memory To cancel broadcast transmission Erasing a stored entry from the broadcast memorySending the same document to pre-programmed parties To send the same document to a one-time group of entriesSelecting the way to use your fax machine Use as answering device and/or fax KX-FP363 onlyUse only as a fax Mostly phone callsActivating TEL mode Stop FAX/START Receive Mode KX-FP343 Auto AnswerReceive Mode KX-FP343AUTO Answer KX-FP363 Receiving a fax manuallyActivating FAX only mode Activating TAD/FAX mode KX-FP363 onlyUsing the unit with an answering machine KX- FP343 only Setting up the fax machine and an answering machineMenu Stop SET Black list functionTo erase a programmed phone number Using with the ring detection feature More copying features Making a copyTo collate multiple copies Example Making 2 copies of a 4-page original documentRecording your greeting message Leaving a message for others or yourselfErasing your recorded greeting message Record Stop Auto AnswerListening to recorded messages Erasing recorded messagesErase Quick Slow StopRemote operations using the remote command key Operating from a remote locationListening to recorded messages Other remote operationsAllowing callers to leave private messages To use a mailboxRecording your Mailbox greeting Messages Listening to recordedMailbox messages Leaving messages in aTransferring recorded messages to another telephone How this feature worksRecording your transfer greeting message To check the transfer greeting message To erase your transfer greeting messagePager call Example 202 555 1234PP12345678PP5555#Basic features Programming basic featuresProgramming advanced features ProgrammingAdvanced features Code #26 Setting the Caller ID list to print automatically Code #27 Setting the black list functionCode #31 Activating the Distinctive Ring feature Code #34 Setting the quick scanCode #42 KX-FP363 only Setting the message alert Code #43 KX-FP363 only Setting the recording time alertCode #44 Setting the memory reception alert Code #46 Setting friendly receptionCode #58 Setting the original mode Code #60 KX-FP363 only Setting the message transferCode #67 KX-FP363 only Setting the incoming message monitor Code #68 Setting the Error Correction Mode ECMSET Default RESET=NO ± Error messages Reports Error messages DisplayGeneral When a function does not work, check hereCannot make and receive calls Fax sending Fax receivingCopying If a power failure occurs Using an answering machine KX-FP343 onlyAnswering device KX- FP363 only When the recording paper has jammed in the unit Recording paper jamWhen the recording paper was not fed into the unit properly StartDo not use paper products, such as paper towels or tissues Document feeder cleaningDocument jams sending Thermal head cleaning Help Reference lists and reports Technical data about this product Paper specifications Index TAD/FAXIndex Page PFQX1843ZA CM0803YH0

KX-FP343HK, KX-FP363HK specifications

The Panasonic KX-FP363HK and KX-FP343HK are multifunctional fax machines designed to meet the needs of both home offices and small businesses. These models combine reliable faxing capabilities with additional features that enhance productivity and efficiency.

One of the standout features of the KX-FP363HK is its advanced thermal transfer printing technology. This ensures that your documents are printed with sharp clarity and precision, making them easy to read. The machine is equipped with a high-resolution printing capability, allowing for clear reproduction of text and images. The KX-FP343HK shares similar printing technology, providing users with high-quality output while maintaining cost efficiency.

Both models offer a user-friendly interface that simplifies the sending and receiving of faxes. They come with an intuitive control panel that allows for easy navigation through various functions. The KX-FP363HK boasts a larger memory capacity compared to the KX-FP343HK, enabling it to store more pages of sent and received faxes. This can be particularly useful in busy office environments where multiple faxes are processed daily.

In terms of connectivity, these fax machines feature a built-in telephone line interface, allowing users to send faxes directly from their telephone line. The dual access capability allows one user to send a fax while another is receiving one, eliminating waiting times and improving workflow efficiency. Additionally, the KX-FP363HK is equipped with a one-touch dial feature that enables quick access to frequently dialed numbers.

Both models are designed with energy efficiency in mind. They incorporate technologies that reduce power consumption when not in use, promoting an eco-friendly approach to office operations. Compact and lightweight, the KX-FP363HK and KX-FP343HK can fit seamlessly into any workspace.

Moreover, the KX-FP363HK includes a built-in answering machine, a significant advantage for users who require dual functionality. The KX-FP343HK, while lacking this feature, still provides essential faxing capabilities without the added complexity.

In summary, the Panasonic KX-FP363HK and KX-FP343HK are reliable choices for users seeking quality faxing solutions. With features like thermal transfer printing, user-friendly controls, and energy-efficient designs, these machines are well-suited for efficiently handling the demands of everyday faxing tasks. Whether in a home office or a small business setting, Panasonic has ensured that these models deliver the performance and reliability users expect.
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