Answering Mode Options
The answering mode which is best for you will vary depending on how you use your fax machine and what external telephone devices are connected to it. Read through the answering modes listed here, then follow the instructions below.
Auto Receive Mode [FAX]: If your fax machine is connected to a telephone line reserved only for fax communications, use the Auto Receive mode. Your fax machine will assume all incoming calls are fax messages and automatically receive all incoming fax messages.
Manual Receive Mode [TEL]: If you use the same line for both fax and telephone calls and the majority of your incoming calls are telephone calls, then the TEL answering mode is your best choice. Each time someone calls, your fax machine rings like a telephone. You can answer from either an external handset or from an external telephone connected to your fax machine. If you pick up the handset and hear fax machine tones (normally a short peep every three seconds), press the START key to receive the fax. If you do not answer the phone and someone tries to send you a fax message, your machine will not accept it.
Note: Some older types of fax machines do not send CNG tones and the line may be silent when you answer a call in TEL answering mode.
If you answer a call using a telephone connected to the same telephone line, but not connected directly to your fax machine, you can remotely tell your fax machine to start fax reception by entering a two digit remote receive number using the telephone
keypad. See Remote Receive in Programming later in this user’s guide.
Telephone/Fax Auto Switch Mode [T/F]: When incoming calls are a mixture of fax and telephone calls, your best choice is the Telephone/Fax Auto SW mode. In this mode, your fax machine detects whether the incoming call is a fax or voice call. When the call is from another fax machine, your machine will switch to fax mode and receive the message. When the call is a voice call, your fax machine will ring like a telephone. If you do not answer, your fax machine will switch back to fax mode to allow the calling party to manually send a fax.
Note: Only use this mode if the telephone is located close to your fax machine. After the initial ring, the telephone falls silent, but the fax machine continues ringing.
Telephone Answering Device Mode [TAD]: Use this mode if you have connected an answering machine to your fax machine. When a call is received and is not answered, your answering machine activates and is ready to send out your recorded outgoing message. At the same time, your fax machine monitors the incoming call to check if the call is a fax or voice call. If the incoming call is a fax call, your fax machine will receive the fax and no voice message will be recorded on your answering machine. If the incoming call is a voice call, then your fax machine will not activate and the calling party will be able to leave a voice message on your answering machine.
Note: In some countries, the Telephone Answering Device mode is normally turned off. To have it turned on, contact your dealer.
26 | OKIFAX 4500 |