Oki 4500 manual Printing Confidential Faxes, Personal BOX NO. Enter 0

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5.Using the numeric keypad, enter the number of the mailbox where you want to change the password and the display shows:

PERSONAL BOX [CONF] YES (ß) NO (à)

Note: If the message ILLEGAL OPERATION is displayed, the personal mailbox where you are trying to change the password contains messages.You must print any messages before changing the password.

6.Press the ô YES key and the display shows:

PRG PASSWORD [XXXX] ENTER 4DIGITS

7.Using the numeric keypad, enter a new four digit password and press the ô YES key to confirm your entry. The display again shows:

PERSONAL BOX NO. [ ] ENTER 1 - 8

8.Press the SELECT FUNCTION key to finish.

Printing Confidential Faxes

Each time your fax machine receives a confidential fax, it prints a Confidential RX Report telling you which personal box number has received a confidential fax. Printing a confidential fax from a personal box is as follows:

1.Press the SELECT FUNCTION key.

2.Press the PRINT OPERATION One Touch key. The display shows:

PRINT PERSONAL BOX ? YES (ß) NO (à)

3.Press the ô YES key and the display shows:

PERSONAL BOX NO. [ ] ENTER 0 - 8

4.Using the numeric keypad, enter the number of the personal box then press the ô YES key. The display changes to:

PRG. PASSWORD	[	]
ENTER 4DIGITS

Note: If the personal mailbox you have selected contains no messages, the display shows NO DATA IN MEMORY.

5.Using the numeric keypad, enter your four digit password then press the ô YES key. The received confidential fax starts printing.

Note: If you want to clear the personal mailbox without waiting for the message to be printed, press the STOP key at this point. The display changes to:

CANCEL?

YES (ß) NO (à)

Press the ô YES key and the message is cleared from the personal mailbox.

54	OKIFAX 4500

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Contents Okifax Symbols in this Book Energy StarContents Advanced Operations Problem Solving Safety Installation HintsGeneral Operation & Maintenance Toner Cartridge & Image Drum Unit HandlingEmergency First Aid Features IntroductionProduct Options Component Identification What You Should ReceiveComponents English Control Panel Control Panel Keys & Indicators Okifax Using One Touch Keys for Dialling One Touch KeypadUsing One Touch Keys for Selecting Functions & Programming Signal Tones Getting Started InstallationWhere to Install Your Fax Machine UnpackingSetting Up Your Fax Machine Installing Paper Trays & StackersInstalling Toner Cartridge Okifax Connecting Telephone Line Connecting Telephone, Handset or Answering Machine Connecting Power CableLoading Paper Setting the Clock Setting the Answering ModePress the Select Function key Answering Mode Options Changing Answering Mode Fax Machine IdentificationPress the User Prog One Touch key. The display shows Setting Language Connecting to a PBXMFP Function Dial Directories Programming One Touch KeysAuto Dial number One Touch Parameters Programming Auto Dial Numbers Chain DiallingProgramming Groups Select Function keyPress the Auto Dial key. Enter the 2-digit Loading Documents Basic OperationsPreparing Documents Document SizeDocument Type Resolution to Use Sending Fax to Single LocationRedialling Search Key DiallingReal-Time Dialling Confirming ResultsStopping a Transmission Receiving Faxes ManuallyReceiving Faxes in Memory Memory ReceptionCancelling Messages Stored in Memory No Paper ReceptionNo Toner Reception Power Failures & Memory Rejecting Unsolicited Fax MessagesUsing Voice Request Making Copies Using Manual Paper FeederMaking Copies Initiating Voice Request Answering Voice RequestAdvanced Operations Sending Faxes to Multiple Locations and/or GroupsThen press the no õ key and the display changes to Delayed Sending of Faxes Sending Delayed Faxes to Single LocationsSelect your location as follows Entry is OK? Then press the no õ key and the display changes to Cancelling Delayed Transmission Confidential Faxes Sending Confidential FaxesReceiving Confidential Faxes Creating Confidential MailboxChanging Mailbox Password Closing Confidential MailboxPrinting Confidential Faxes Personal BOX NO. Enter 0Relay Key Station Relay BroadcastingRelay Initiating Station Relay Broadcast ReportPolling Polling TransmissionPersonal BOX NO. Enter Cancelling Polling Transmission Polling ReceptionDual Access Printing Bulletin MessagesWhile Sending Faxes While Receiving Faxes While Making CopiesWhile Printing Reports Viewing Your Current Settings Customizing Features & OperationsUser Function Settings User Function Settings ListOkifax Power Save Mode Press Start to Exit Send Scanned Pages Press the ô YES key. The display shows Setting Distinctive Ring Press the Select Function key Personal Mailboxes Memory Password Creating Memory Password Press the Select Function keyChanging Memory Password Press the Select Function key Restricted Access Deleting Memory Password Press the Select Function keyChanging Restricted ID Dial Parameter Settings Dial Parameter Settings ListClosing Restricted ID Press the User Prog One Touch key. The display shows Using the numeric keypad, press number 2. The display shows Activity Report ReportsUnderstanding Reports Broadcast Confirmation ReportTelephone Directory Configuration ReportActive Memory Files Report Dial codeMessage Confirmation Report Confidential Reception ReportBroadcast Entry Report Printing Message Confirmation Report Power Outage ReportPrinting Reports Printing Other Reports Press the Select Function keyCommunication Codes Problem Solving Clearing Document JamsClearing Printing Paper Jams Okifax Replacing Toner Cartridge Okifax Replacing Image Drum Unit Reading Print Counters Problem Checklist Shipping the Fax MachineYou sent a fax but the image the remote fax machine received You tried dialling with a One Touch key or an Auto Dial Error Messages Display Panel MessagesNormal Display Memory Error except programming area Please contact Specifications Category SpecificationsIndex POLL= Polled Polling Waiting to be Polled Statutory User Information UK only TEL/FAX Change Over OKI Systems Companies Oki Systems Ireland Limited