Oki 4500 manual Active Memory Files Report, Telephone Directory, Dial code, Configuration Report

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Active Memory Files Report

The active memory files report provides a list of all fax messages stored in the memory of your fax machine, either documents waiting for transmission or documents which have been received and not yet printed. Information provided on this report includes:

A list of fax messages received into memory and the number of pages of each fax message (reception).

A list of the setup status of each personal mailbox (1-8) in use, the number of fax messages in each personal box and the total number of pages (personal mailbox).

A list of fax messages that have been sent or received when polling (POLLING TX/RX). This list gives the date and time of polling, distant station ID, communication mode and number of pages of each fax message.

A list of fax messages that have been scanned into memory for delayed transmission (TRANSMISSION). This list gives the delayed date and time for transmission, distant station ID, communication mode and number of pages of each fax message.

Note: If there are no fax messages stored in the memory of your fax machine, this report cannot be printed.

Telephone Directory

This report provides a complete listing of all of the telephone numbers programmed into the One Touch keys, AUTO DIAL

codes and groups of your fax machine. The information includes:

English

 

The Location ID and main fax number ( TEL NO) for each

 

 

One Touch key.

 

• The alternate number ( OR) for each One Touch key.

 

• The One Touch Parameter settings ( PRM. ECHO) and

 

 

transmission speed (RATE) for each One Touch key.

 

The Location ID and fax number ( TEL NO) for each AUTO

 

 

DIAL code.

 

• A listing of all of the One Touch keys and AUTO DIAL codes included in each group.

Configuration Report

The configuration report provides a list of the current operational settings of your fax machine that can be set by you. The information includes:

The current settings of all your fax machine’s user functions (except for One Touch Parameter settings, which appear in the telephone directory).

The Sender ID ( ID=), fax number (TEL NO.) and call back number (CALL BACK NO.) currently programmed into your fax machine.

The current dial parameter settings of your fax machine.

User’s Guide

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Contents Okifax Energy Star Symbols in this BookContents Advanced Operations Problem Solving Safety Installation HintsGeneral Toner Cartridge & Image Drum Unit Handling Operation & MaintenanceEmergency First Aid Introduction FeaturesProduct Options What You Should Receive Component IdentificationComponents English Control Panel Control Panel Keys & Indicators Okifax One Touch Keypad Using One Touch Keys for DiallingUsing One Touch Keys for Selecting Functions & Programming Signal Tones Unpacking InstallationWhere to Install Your Fax Machine Getting StartedSetting Up Your Fax Machine Installing Paper Trays & StackersInstalling Toner Cartridge Okifax Connecting Telephone Line Connecting Telephone, Handset or Answering Machine Connecting Power CableLoading Paper Setting the Clock Setting the Answering ModePress the Select Function key Answering Mode Options Fax Machine Identification Changing Answering ModePress the User Prog One Touch key. The display shows Connecting to a PBX Setting LanguageMFP Function Dial Directories Programming One Touch KeysAuto Dial number One Touch Parameters Chain Dialling Programming Auto Dial NumbersSelect Function key Programming GroupsPress the Auto Dial key. Enter the 2-digit Document Size Basic OperationsPreparing Documents Loading DocumentsSending Fax to Single Location Document Type Resolution to UseConfirming Results Search Key DiallingReal-Time Dialling RediallingMemory Reception Receiving Faxes ManuallyReceiving Faxes in Memory Stopping a TransmissionCancelling Messages Stored in Memory No Paper ReceptionNo Toner Reception Rejecting Unsolicited Fax Messages Power Failures & MemoryUsing Voice Request Making Copies Using Manual Paper FeederMaking Copies Answering Voice Request Initiating Voice RequestSending Faxes to Multiple Locations and/or Groups Advanced OperationsThen press the no õ key and the display changes to Sending Delayed Faxes to Single Locations Delayed Sending of FaxesSelect your location as follows Entry is OK? Then press the no õ key and the display changes to Cancelling Delayed Transmission Sending Confidential Faxes Confidential FaxesCreating Confidential Mailbox Receiving Confidential FaxesClosing Confidential Mailbox Changing Mailbox PasswordPersonal BOX NO. Enter 0 Printing Confidential FaxesRelay Broadcast Report Relay BroadcastingRelay Initiating Station Relay Key StationPolling Transmission PollingPersonal BOX NO. Enter Polling Reception Cancelling Polling TransmissionDual Access Printing Bulletin MessagesWhile Sending Faxes While Receiving Faxes While Making CopiesWhile Printing Reports User Function Settings List Customizing Features & OperationsUser Function Settings Viewing Your Current SettingsOkifax Power Save Mode Press Start to Exit Send Scanned Pages Press the ô YES key. The display shows Setting Distinctive Ring Press the Select Function key Personal Mailboxes Memory Password Creating Memory Password Press the Select Function keyChanging Memory Password Press the Select Function key Deleting Memory Password Press the Select Function key Restricted AccessChanging Restricted ID Dial Parameter Settings Dial Parameter Settings ListClosing Restricted ID Press the User Prog One Touch key. The display shows Using the numeric keypad, press number 2. The display shows Broadcast Confirmation Report ReportsUnderstanding Reports Activity ReportDial code Configuration ReportActive Memory Files Report Telephone DirectoryMessage Confirmation Report Confidential Reception ReportBroadcast Entry Report Printing Other Reports Press the Select Function key Power Outage ReportPrinting Reports Printing Message Confirmation ReportCommunication Codes Problem Solving Clearing Document JamsClearing Printing Paper Jams Okifax Replacing Toner Cartridge Okifax Replacing Image Drum Unit Reading Print Counters Shipping the Fax Machine Problem ChecklistYou sent a fax but the image the remote fax machine received You tried dialling with a One Touch key or an Auto Dial Error Messages Display Panel MessagesNormal Display Memory Error except programming area Please contact Category Specifications SpecificationsIndex POLL= Polled Polling Waiting to be Polled Statutory User Information UK only TEL/FAX Change Over Oki Systems Ireland Limited OKI Systems Companies