Oki 4500 manual Receiving Confidential Faxes, Creating Confidential Mailbox

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Receiving Confidential Faxes

Before you can receive confidential faxes, you have to create a confidential or personal mailbox on your fax machine that is password protected (see below). You then have to tell the person sending the confidential fax your mailbox number.

When your fax machine receives a confidential fax, it stores the fax in your personal mailbox. Your fax machine will automatically print a Confidential RX Report to indicate that a confidential fax has been received and is waiting to be printed. Also MSG. IN MEMORY appears on the display after receipt of a confidential fax.

Creating Confidential Mailbox

Create a confidential or personal mailbox on your fax machine as follows:

1.Press the SELECT FUNCTION key.

2.Press the USER PROG One Touch key. The display shows:

1:FUNC. PROGRAMMING YES (ß) NO (à/1-7)

3.Using the numeric keypad, press number 5. The display shows:

5:PERSONAL BOX PRG. YES (ß) NO (à/1-7)

4.Press the ô YES key and the display shows:

PERSONAL BOX NO. [ ]

ENTER 1 - 8

5.Using the numeric keypad, enter the number (between 1 and 8) of the personal mailbox you want to use and press the ô YES key. The display normally shows:

PERSONAL BOX [CLOSE] YES (ß) NO (à)

6.Press the NO õ key until the display shows:

PERSONAL BOX [CONF] YES (ß) NO (à)

Note: If you cannot select [CONF], then the mailbox number you have selected already contains a bulletin polling message. If you get the message ILLEGAL OPERATION, then the mailbox number you have selected already contains a confidential message in memory. Please select another personal box number to use.

7.Press the ô YES key and the display shows:

PRG PASSWORD [	]
ENTER 4DIGITS

8.Using the numeric keypad, enter a four digit password and press the ô YES key to confirm your entry. The display again shows:

PERSONAL BOX NO. [ ] ENTER 1 - 8

9.Continue to create personal mailboxes or press the SELECT FUNCTION key to finish.

52	OKIFAX 4500

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Contents Okifax Symbols in this Book Energy StarContents Advanced Operations Problem Solving Installation Hints SafetyGeneral Operation & Maintenance Toner Cartridge & Image Drum Unit HandlingEmergency First Aid Features IntroductionProduct Options Component Identification What You Should ReceiveComponents English Control Panel Control Panel Keys & Indicators Okifax Using One Touch Keys for Dialling One Touch KeypadUsing One Touch Keys for Selecting Functions & Programming Signal Tones Installation Where to Install Your Fax MachineGetting Started UnpackingInstalling Paper Trays & Stackers Setting Up Your Fax MachineInstalling Toner Cartridge Okifax Connecting Telephone Line Connecting Power Cable Connecting Telephone, Handset or Answering MachineLoading Paper Setting the Answering Mode Setting the ClockPress the Select Function key Answering Mode Options Changing Answering Mode Fax Machine IdentificationPress the User Prog One Touch key. The display shows Setting Language Connecting to a PBXMFP Function Programming One Touch Keys Dial DirectoriesAuto Dial number One Touch Parameters Programming Auto Dial Numbers Chain DiallingProgramming Groups Select Function keyPress the Auto Dial key. Enter the 2-digit Basic Operations Preparing DocumentsLoading Documents Document SizeDocument Type Resolution to Use Sending Fax to Single LocationSearch Key Dialling Real-Time DiallingRedialling Confirming ResultsReceiving Faxes Manually Receiving Faxes in MemoryStopping a Transmission Memory ReceptionNo Paper Reception Cancelling Messages Stored in MemoryNo Toner Reception Power Failures & Memory Rejecting Unsolicited Fax MessagesMaking Copies Using Manual Paper Feeder Using Voice RequestMaking Copies Initiating Voice Request Answering Voice RequestAdvanced Operations Sending Faxes to Multiple Locations and/or GroupsThen press the no õ key and the display changes to Delayed Sending of Faxes Sending Delayed Faxes to Single LocationsSelect your location as follows Entry is OK? Then press the no õ key and the display changes to Cancelling Delayed Transmission Confidential Faxes Sending Confidential FaxesReceiving Confidential Faxes Creating Confidential MailboxChanging Mailbox Password Closing Confidential MailboxPrinting Confidential Faxes Personal BOX NO. Enter 0Relay Broadcasting Relay Initiating StationRelay Key Station Relay Broadcast ReportPolling Polling TransmissionPersonal BOX NO. Enter Cancelling Polling Transmission Polling ReceptionPrinting Bulletin Messages Dual AccessWhile Sending Faxes While Making Copies While Receiving FaxesWhile Printing Reports Customizing Features & Operations User Function SettingsViewing Your Current Settings User Function Settings ListOkifax Power Save Mode Press Start to Exit Send Scanned Pages Press the ô YES key. The display shows Setting Distinctive Ring Press the Select Function key Personal Mailboxes Creating Memory Password Press the Select Function key Memory PasswordChanging Memory Password Press the Select Function key Restricted Access Deleting Memory Password Press the Select Function keyChanging Restricted ID Dial Parameter Settings List Dial Parameter SettingsClosing Restricted ID Press the User Prog One Touch key. The display shows Using the numeric keypad, press number 2. The display shows Reports Understanding ReportsActivity Report Broadcast Confirmation ReportConfiguration Report Active Memory Files ReportTelephone Directory Dial codeConfidential Reception Report Message Confirmation ReportBroadcast Entry Report Power Outage Report Printing ReportsPrinting Message Confirmation Report Printing Other Reports Press the Select Function keyCommunication Codes Clearing Document Jams Problem SolvingClearing Printing Paper Jams Okifax Replacing Toner Cartridge Okifax Replacing Image Drum Unit Reading Print Counters Problem Checklist Shipping the Fax MachineYou sent a fax but the image the remote fax machine received You tried dialling with a One Touch key or an Auto Dial Display Panel Messages Error MessagesNormal Display Memory Error except programming area Please contact Specifications Category SpecificationsIndex POLL= Polled Polling Waiting to be Polled Statutory User Information UK only TEL/FAX Change Over OKI Systems Companies Oki Systems Ireland Limited