AB Soft BePunctual user manual Punch Cards and Punch Entries, Viewing a Staff Punch Card

Page 27

User Manual of BePunctual Server

Version 4.0

12Punch Cards and Punch Entries

A punch card contains all punch entries of a staff. Each staff has his own punch card.

Each punch card entry contains the following information:

∙Punch In Date and Time

∙Punch In Remarks

∙Punch In Station

∙Punch Out Date and Time

∙Punch Out Remarks

∙Punch Out Station

If a staff forgot to punch in on a working day, there will be no punch entry for that day. Generated reports will show that the staff is absent for that day. Before generating reports, you may add punch entries for a staff on those working days that the staff did come to work but forgot to punch in.

If a staff did punched in but forgot to punch out, the punch entry will contain the punch in information but not the punch out information. So looking at the staff punch card you will be able to easily identify those days when the staff forgot to punch out. You may then enter the punch out information for the staff before generating reports.

If a staff can punch in/out multiple times per day, there will be a punch entry for each punch in/out set.

Viewing a Staff Punch Card

You can view a staff punch card via Punch Card Tab -> Select Period -> Staff

Adding a Punch Entry

You can add a new punch entry for a staff via Punch Card Tab -> Staff -> Add

Enter the following information into the Add Punch Card Entry window:

∙Punch In Date and Time

∙Punch In Remarks

∙Punch Out Date and Time - leave this empty if staff has not punched out.

∙Punch Out Remarks

Copyright © 2008 Aquarius Soft Pte Ltd.

Page 27 of 35

All rights reserved.

 

Page 26 Page 28
Image 27
Page 26 Page 28
Contents BePunctual Server Knowing the User Interface Table of ContentLeave Types Version What is BePunctual Server? Features and BenefitsIntroduction Minimum System Requirements Removing the application Installation and RemoveInstalling the application Knowing the User InterfaceMenu Sub-Menu Description Main MenuSetup Overview View Setup Organization ViewMain Tab Setup Holidays View Setup Departments ViewSetup Staff Types View Setup Staffs ViewSetup Leave Types View Setup Visitor Types ViewSetup Visitors View Punch Cards View Today ViewPunch Stations View Approved Leave ViewGetting Started Viewing Punch Station Status Viewing Whos In/OutViewing Staff Punch Cards Viewing Staff Approved LeaveViewing Holidays Viewing Organization InformationViewing Departments Viewing Leave TypesViewing Visitor Punch Cards Viewing Staff InformationViewing Visitor Types Viewing Visitor InformationIdentifying Staff Fingerprint Enrolling Staff FingerprintImporting Staff Fingerprint Template Verifying Staff FingerprintAdding a New Department Organization InformationDepartments Staff TypesStaffs Adding a New StaffStaff General Information Staff Working Days & Hours Settings Staff Punch In/Out SettingsStaff Pay Settings For each day of the week Staff Biometric Fingerprint Staff Contact InformationAdding a New Holiday HolidaysAdding a New Approved Leave Leave TypesApproved Leave Adding a New Leave TypePunch Cards and Punch Entries Viewing a Staff Punch CardAdding a Punch Entry Connecting a Punch Station to the Server Software Configuring a Punch StationPunch Stations Deleting an Inactive Punch Station Broadcasting a Message to Active Punch StationsContacting a Staff on an Active Punch Station Generating a Report ReportsApplying a Staff Working Days and Hours Template Editing Default Working Days and Hours TemplateWorking Days and Hours Templates Saving Staff Working Days and Hours as a TemplateApplying a Staff Pay Template Editing Default Staff Pay TemplateStaff Pay Templates Saving Staff Pay as a TemplateAdding a New Visitor Visitor TypesVisitors Adding a New Visitor TypeCustomizations Version

BePunctual specifications

AB Soft BePunctual is a revolutionary time management solution designed to streamline operations and enhance productivity in various sectors, including businesses, educational institutions, and service industries. This innovative software emphasizes punctuality by offering tools that assist users in effectively managing their time while promoting a culture of accountability and responsibility.

One of the main features of BePunctual is its intuitive scheduling system. The intelligent calendar integration allows users to synchronize their personal and professional commitments easily. This feature reduces the risk of double-booking and ensures that all appointments are managed efficiently. Moreover, the software offers real-time notifications and reminders, prompting users to stay on track with their scheduled activities.

The technology behind BePunctual incorporates advanced algorithms that analyze user behavior and work patterns. This analysis provides insightful reports and data visualization, allowing users to identify where their time is being spent effectively or wasted. By understanding these patterns, individuals and organizations can make informed decisions about how to improve time management strategies.

Another significant characteristic of BePunctual is its flexibility. The software is accessible across various devices, including desktops, tablets, and smartphones. This cross-platform compatibility ensures that users can manage their schedules anytime and anywhere, making it ideal for professionals who are always on the go.

BePunctual also emphasizes collaboration through its shared calendar feature. This allows teams to coordinate schedules effortlessly, improving communication and reducing the chances of missed meetings or deadlines. Additionally, the software facilitates project management by enabling users to assign tasks with specific deadlines, ensuring accountability among team members.

Security is a priority for AB Soft, and BePunctual is designed with robust privacy measures, ensuring that user data is protected at all times. The software conforms to industry standards for data security, providing peace of mind for organizations that handle sensitive information.

In conclusion, AB Soft BePunctual is more than just a time management tool; it is a comprehensive solution that incorporates cutting-edge technology to promote punctuality and productivity. Its user-friendly interface, smart scheduling features, collaborative capabilities, and strong security measures make it an ideal choice for anyone looking to enhance their time management practices and achieve greater efficiency.
Top Page Image Contents