AB Soft BePunctual user manual Minimum System Requirements

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User Manual of BePunctual Server

Version 4.0

Easy to Use

Like all other Aquarius Soft products, we spent much time in making sure that the software is very easy to learn and use by both the administrator and your staff.

Single or multiple distributed punch stations

You can setup BePunctual solution on one single computer or on multiple computers in your network. For single computer setup, you would install the Server software and the Group Punch Station software in the same computer.

For multiple distributed computers setup, you would install the Server software on one computer and install the punch software on other networked computers.

Instantly Check Who's Not In/In/Out Today

Every staff can check who's not in, who's in and who's out today on the punch station software. This feature can be disabled for any punch station if needed.

Prevent Buddy Punching

One main problem of paper systems is that of buddy punch, i.e. staff asking another person to punch in/out for him. With BePunctual, you can install a fingerprint scanner to verify your staff during punch in/out. A webcam can also be installed to capture a photo of the staff when the staff is punching in/out. The administrator can then perform random checks at the Server software to see if the photo matches the staff.

Build in Payroll Functions

BePunctual comes integrated with simple yet comprehensive staff payroll functions. For small companies, they may not need separate payroll software to generate staff pay reports.

Build in Leave Records

Approved staff leave (paid and no pay leave) can be recorded in BePunctual. BePunctual reports will take into account of staff leave.

When a staff does not report for work today because his is on leave, the system will also reflect that on the Who's In/Out view so that others will know why the staff is not in.

If you are currently using a paper leave system, you can use BePunctual to record your staff approved leave.

Integrated Visitor Management System

With it's built in visitor management system, you can pre-register your visitors, check their sign in/out status and set visitor alerts.

Minimum System Requirements

Hardware:

∙Computer that can run Windows Vista, XP or 2000 smoothly.

∙128 megabytes (MB) of RAM or higher recommended.

∙Super VGA (800 x 600) or higher-resolution video adapter and monitor

∙10 MB of hard disk space for BePunctual Server software. Additional of up to 2 GB required for database.

∙Network adapter to access your local network if the Server software and punch station software are run on separate computers.

∙BePunctual Biometric Fingerprint Scanner to enroll staff fingerprints.

Software:

∙Windows Vista, XP or 2000.

Copyright © 2008 Aquarius Soft Pte Ltd.

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Contents BePunctual Server Table of Content Knowing the User InterfaceLeave Types Version What is BePunctual Server? Features and BenefitsIntroduction Minimum System Requirements Knowing the User Interface Installation and RemoveInstalling the application Removing the applicationMain Menu Menu Sub-Menu DescriptionSetup Overview View Setup Organization ViewMain Tab Setup Staffs View Setup Departments ViewSetup Staff Types View Setup Holidays ViewSetup Leave Types View Setup Visitor Types ViewSetup Visitors View Today View Punch Cards ViewApproved Leave View Punch Stations ViewGetting Started Viewing Staff Approved Leave Viewing Whos In/OutViewing Staff Punch Cards Viewing Punch Station StatusViewing Leave Types Viewing Organization InformationViewing Departments Viewing HolidaysViewing Visitor Information Viewing Staff InformationViewing Visitor Types Viewing Visitor Punch CardsVerifying Staff Fingerprint Enrolling Staff FingerprintImporting Staff Fingerprint Template Identifying Staff FingerprintStaff Types Organization InformationDepartments Adding a New DepartmentStaffs Adding a New StaffStaff General Information Staff Punch In/Out Settings Staff Working Days & Hours SettingsStaff Pay Settings For each day of the week Staff Contact Information Staff Biometric FingerprintHolidays Adding a New HolidayAdding a New Leave Type Leave TypesApproved Leave Adding a New Approved LeavePunch Cards and Punch Entries Viewing a Staff Punch CardAdding a Punch Entry Connecting a Punch Station to the Server Software Configuring a Punch StationPunch Stations Deleting an Inactive Punch Station Broadcasting a Message to Active Punch StationsContacting a Staff on an Active Punch Station Reports Generating a ReportSaving Staff Working Days and Hours as a Template Editing Default Working Days and Hours TemplateWorking Days and Hours Templates Applying a Staff Working Days and Hours TemplateSaving Staff Pay as a Template Editing Default Staff Pay TemplateStaff Pay Templates Applying a Staff Pay TemplateAdding a New Visitor Type Visitor TypesVisitors Adding a New VisitorCustomizations Version

BePunctual specifications

AB Soft BePunctual is a revolutionary time management solution designed to streamline operations and enhance productivity in various sectors, including businesses, educational institutions, and service industries. This innovative software emphasizes punctuality by offering tools that assist users in effectively managing their time while promoting a culture of accountability and responsibility.

One of the main features of BePunctual is its intuitive scheduling system. The intelligent calendar integration allows users to synchronize their personal and professional commitments easily. This feature reduces the risk of double-booking and ensures that all appointments are managed efficiently. Moreover, the software offers real-time notifications and reminders, prompting users to stay on track with their scheduled activities.

The technology behind BePunctual incorporates advanced algorithms that analyze user behavior and work patterns. This analysis provides insightful reports and data visualization, allowing users to identify where their time is being spent effectively or wasted. By understanding these patterns, individuals and organizations can make informed decisions about how to improve time management strategies.

Another significant characteristic of BePunctual is its flexibility. The software is accessible across various devices, including desktops, tablets, and smartphones. This cross-platform compatibility ensures that users can manage their schedules anytime and anywhere, making it ideal for professionals who are always on the go.

BePunctual also emphasizes collaboration through its shared calendar feature. This allows teams to coordinate schedules effortlessly, improving communication and reducing the chances of missed meetings or deadlines. Additionally, the software facilitates project management by enabling users to assign tasks with specific deadlines, ensuring accountability among team members.

Security is a priority for AB Soft, and BePunctual is designed with robust privacy measures, ensuring that user data is protected at all times. The software conforms to industry standards for data security, providing peace of mind for organizations that handle sensitive information.

In conclusion, AB Soft BePunctual is more than just a time management tool; it is a comprehensive solution that incorporates cutting-edge technology to promote punctuality and productivity. Its user-friendly interface, smart scheduling features, collaborative capabilities, and strong security measures make it an ideal choice for anyone looking to enhance their time management practices and achieve greater efficiency.
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