AB Soft BePunctual user manual Customizations

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User Manual of BePunctual Server

Version 4.0

19Customizations

Run When Log On Windows

BePunctual Server has a Windows service (BePunctual Server Service) module that is run in the background when the computer is power up with or without log on. This ensure that the punch stations can connect to it and perform punch in/out without having to log on into the computer.

However, if for staff at punch station to contact the administrator at the server software using the built-in instant messaging function, the BePunctual Server software itself has to be running.

If you want the application itself to automatically run each time you log on to Windows, you can enable this option via Setup -> Options -> General -> Run BePunctual Server when log on Windows

Show Icon in Taskbar Notification Area

You can set the server software icon to displayed in the taskbar notification area as an indication that it is running.

You can enable this option via Setup -> Options -> General -> Show icon in the taskbar notification area

When this option is checked, closing the application will only hides it in the background.

When this option is unchecked, closing the application will exit it.

Prevent Standby and Hibernate

By default, the Server software prevents the computer from going into standby or hibernation so that punch stations can always connects to it for punching in/out.

When this option is enabled and standby or hibernate is activated, the Server software will turn off the monitor to save power.

You can change this option via Setup -> Options -> General -> Prevent system from going into standby or hibernate

Prevent Changing of System Time

You only need to enable this option if the punch station software and the server software is running on the same computer and the punch station software is running in an Windows XP administrator account.

You can change this option via Setup -> Options -> General -> Prevent system time from being changed

NOTE: When this option is on, time can still be change +- 8 minutes from the current time. Is is to allow Windows to automatically adjust the system time.

Connection Port Number

This is the network communication port used for communication between the Server software and the punch station software.

Change this settings (9000 to 9099) only if the punch stations cannot connect to the Server software.

Ensure that this port number is opened and not blocked by any firewall software or router.

Copyright © 2008 Aquarius Soft Pte Ltd.

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Contents BePunctual Server Table of Content Knowing the User InterfaceLeave Types Version Features and Benefits What is BePunctual Server?Introduction Minimum System Requirements Knowing the User Interface Installation and RemoveInstalling the application Removing the applicationMain Menu Menu Sub-Menu DescriptionSetup Organization View Setup Overview ViewMain Tab Setup Staffs View Setup Departments ViewSetup Staff Types View Setup Holidays ViewSetup Visitor Types View Setup Leave Types ViewSetup Visitors View Today View Punch Cards ViewApproved Leave View Punch Stations ViewGetting Started Viewing Staff Approved Leave Viewing Whos In/OutViewing Staff Punch Cards Viewing Punch Station StatusViewing Leave Types Viewing Organization InformationViewing Departments Viewing HolidaysViewing Visitor Information Viewing Staff InformationViewing Visitor Types Viewing Visitor Punch CardsVerifying Staff Fingerprint Enrolling Staff FingerprintImporting Staff Fingerprint Template Identifying Staff FingerprintStaff Types Organization InformationDepartments Adding a New DepartmentAdding a New Staff StaffsStaff General Information Staff Punch In/Out Settings Staff Working Days & Hours SettingsStaff Pay Settings For each day of the week Staff Contact Information Staff Biometric FingerprintHolidays Adding a New HolidayAdding a New Leave Type Leave TypesApproved Leave Adding a New Approved LeaveViewing a Staff Punch Card Punch Cards and Punch EntriesAdding a Punch Entry Configuring a Punch Station Connecting a Punch Station to the Server SoftwarePunch Stations Broadcasting a Message to Active Punch Stations Deleting an Inactive Punch StationContacting a Staff on an Active Punch Station Reports Generating a ReportSaving Staff Working Days and Hours as a Template Editing Default Working Days and Hours TemplateWorking Days and Hours Templates Applying a Staff Working Days and Hours TemplateSaving Staff Pay as a Template Editing Default Staff Pay TemplateStaff Pay Templates Applying a Staff Pay TemplateAdding a New Visitor Type Visitor TypesVisitors Adding a New VisitorCustomizations Version

BePunctual specifications

AB Soft BePunctual is a revolutionary time management solution designed to streamline operations and enhance productivity in various sectors, including businesses, educational institutions, and service industries. This innovative software emphasizes punctuality by offering tools that assist users in effectively managing their time while promoting a culture of accountability and responsibility.

One of the main features of BePunctual is its intuitive scheduling system. The intelligent calendar integration allows users to synchronize their personal and professional commitments easily. This feature reduces the risk of double-booking and ensures that all appointments are managed efficiently. Moreover, the software offers real-time notifications and reminders, prompting users to stay on track with their scheduled activities.

The technology behind BePunctual incorporates advanced algorithms that analyze user behavior and work patterns. This analysis provides insightful reports and data visualization, allowing users to identify where their time is being spent effectively or wasted. By understanding these patterns, individuals and organizations can make informed decisions about how to improve time management strategies.

Another significant characteristic of BePunctual is its flexibility. The software is accessible across various devices, including desktops, tablets, and smartphones. This cross-platform compatibility ensures that users can manage their schedules anytime and anywhere, making it ideal for professionals who are always on the go.

BePunctual also emphasizes collaboration through its shared calendar feature. This allows teams to coordinate schedules effortlessly, improving communication and reducing the chances of missed meetings or deadlines. Additionally, the software facilitates project management by enabling users to assign tasks with specific deadlines, ensuring accountability among team members.

Security is a priority for AB Soft, and BePunctual is designed with robust privacy measures, ensuring that user data is protected at all times. The software conforms to industry standards for data security, providing peace of mind for organizations that handle sensitive information.

In conclusion, AB Soft BePunctual is more than just a time management tool; it is a comprehensive solution that incorporates cutting-edge technology to promote punctuality and productivity. Its user-friendly interface, smart scheduling features, collaborative capabilities, and strong security measures make it an ideal choice for anyone looking to enhance their time management practices and achieve greater efficiency.
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