Aastra Telecom 4223 manual Öô Öô, Extension LEDs

Page 11

Introduction to Your Extension

Extension LEDs

Most of your telephone’s fixed function keys, and line keys feature an LED.

This is also true of the repertory keys on any additional satellite panels that may be associated with your extension.

Each LED indicates the status of a current call or the status of the service associated with the corresponding function key.

Ô

ÕÔ

ÖÔ ÖÔ

Status

Off

On

Slowly flashing

Meaning

No call is processed on the line key, or the service associated with the function is inactive.

There is a call on the line key, or the service associated with the function is active. For the Call-fwd key, this indicates that the extension’s pre- defined variable call forwarding for this key is active.

A call is ringing on the line key. For the Call-fwd key, it indicates that a variable call forwarding for the exten- sion, programmed on a case by case basis, is currently active.

Quickly flashing

A call is holding on the line key.

MD Evolution – Dialog 4223 Professional	11

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Contents Cover Page Graphic User’s GuidePage Table of Contents Page Welcome Declaration of Conformity WarrantyCopyright Important User Information Read these safety instructions before useDynamic Function Keys Dialog 4223 Extension FeaturesIntroduction to Your Extension DisplayMenu Call-Fwd Transfer Location of the Microphone Location of the Loudspeaker Volume Control KeysHeadset Key Key Clear or EraseExtension LEDs ÖÔ ÖÔRedial Callers Pickup Name Display InformationEnd of call Accepted serviceDenied service Invalid numberTones, Voice Announcements, and Ring Tones MD Evolution Dialog 4223 Professional Receiving an External Call Operations for Incoming CallsReceiving an Internal Call L1 ÔÖ Answering a CallEnding a Call Answering a Second CallL3 ÔÖÖMenu Consulting a New CallL2 ÔÖ L1 ÔÖ Station no z Call Pick-UpCall Pick-Up on Presentation PickupL1 ÖÔ Silent Ringing FunctionDial the internal extension number to contact Operations for Outgoing CallsManually Dialling a Call Station no z 9 z + EXT. no z No to Call zABBR. no z Calling with Abbreviated Dialling Speed DiallingPlacing a Call Using Programmable Line or Repertory Keys Redial Press the dynamic function key shown on the left Last External Number RedialOther Options for Dialling Outgoing Calls Monitoring Your Internal Calls Subsequent ServicesAutomatic Call-Back on Busy Condition Automatic Call-Back on No-Answer Condition Dor í Voice Paging over a Free Extension’s LoudspeakerVpaging Next, dial the desired number Call with Temporary ProtectionProtect Signon Station no z Password zNext, dial your user password Call in Substitution or with SignatureSimply dial the desired external number Dtmf End-to-End DiallingStop Discrimination and Routing of External Calls Operations during a Call Loudspeaker ModeChanging from Handsfree to Handset Mode Changing from Handset to Handsfree ModeMuting during a Conversation Adjusting the Loudspeaker or Handset Listening VolumePress this key to activate the mute mode L1 ÕÔ Enquiry Call during a ConversationL1 Ô Ö Refer Back Call between Two Parties or Broker’s CallPress the second line key that is flashing rapidly Call Transfer between Two PartiesL2 ÔÖ Conferenc Or, simply replace the handset when in handset modeConference Call with N Participants Once again, press the dynamic function key shown on L2 ÕÔID. Code z Call HoldCall Parking and Parked Call Retrieving L1 ÔÕ L1 ÔÖ CallparkRetrieve Directory and Call by Name Directory, and Call List ServicesPress the * key, then either the or + key NameName Begin z Name Suite z Call Log File MD Evolution Dialog 4223 Professional Following different types of services are available Call Forwarding ServicesMD Evolution Dialog 4223 Professional Menu Press the Menu key Defining a Variable Call ForwardConfirm CallfwdFWD no z Simply press the Call-Fwd key Cancelling a Variable Call ForwardCall-Fwd Call-Fwd ModeDeactivating a Call Forward Pre-Defined on the Call-Fwd Key Activating a Call Forward Pre-Defined on the Call-Fwd KeyPress the Next key to display the following screen Follow Me or Third Party or Remote Call Forward ServiceRemotefwd Menu Press the Menu key on the third party setImmediate Password z Call-Fwd ÖÔFinally, enter your user password Call Deflection Press the C key on your extension to disconnect Dial the prefix to access the call deflection serviceFWD no z L2 Ô Call Forwarding Information Message Services Next Press the dynamic function key shown on the left Sending a Mini-MessageReceiving a Mini-Message Callfwd Press the dynamic function key shown on the left Call Forward on Mini-Message or AbsenceSelect Confirm Press your extension’s C key to exit programming modeVoice Mail Services Call Forwarding to a Voice Mailbox Types of Individual MailboxesDial 884 z=Lx 884 ÖÔ Internal Notification of Messages Left in Your Mailbox884 z Internal Access for ConsultingExternal Notification of Messages Left Your Mailbox Your Voice MailEnter your user password External Access for Consulting Your Voice MailPassword z AA did no z Station no z Consulting Services and Managing Dial 4 to rewind within the current message Dial 3 to listen to the next messageDial 1 to listen to the previous message Dial 2 to listen to the previously selected messageDial 8 # to erase all of the messages in your mailbox Lx 884 ÔDial 8 to listen erase the current message Simply dial Additional Personal Assistant ServicesAutomatic Call-Back to the Party Who Left a MessageDial 5 to manage your answering message Personalisation Services for your MailboxBegin by dialling Dial 1 to manage your greeting messageDial 4 to manage your user password Dial 9 to end personalisation Hunt Group Common MailboxDial the number for your company’s automated attendant AA Common Mailbox for a Mailing List885 z Mailbox no z Attendants’ Common Mailbox Integrated Web Server and Unified Messaging MD Evolution Dialog 4223 Professional Group Services Rx Ô Rx ÖÔ Rx ÕÔ Extension Supervision and Associated ServicesHunt Groups Your facility may contain up to 16 hunt groups Pickup Press the dynamic function key shown on the left Simplified Call Pick-Up within a Hunt GroupMenu Standby Status within a Hunt GroupL1 Ô SEC. IN/OUT z Lx IN/OUT Ô Press the C key to end this serviceNext, dial the internal number for the involved hunt group Opening/Closing a Hunt GroupGRP. IN/OUT z Group no z Dial the prefix to open/close hunt groupsTension’s programmable line keys or associated satellite Lx IN/OUT Õ ÔN0 BRD GRP z Broadcast GroupsPersonal Group Services MD Evolution Dialog 4223 Professional Mobile Extension Service Locking Your Extension More Features of Your ExtensionLock HH MM z Appointment ReminderAgenda Uor ÔÖ Background MusicMusic BRD z Music NO. z Hot Line Call to AttendantsMD Evolution Dialog 4223 Professional Malicious Press the dynamic function key shown on the left Secret of IdentityTracing Malicious Calls 100 Conversation RecordingRecord Press the dynamic function key shown on the left MD Evolution Dialog 4223 Professional 101 Controlling Your External Call ChargesInfocomm Press the dynamic function key shown on the left Cost Press the dynamic function key shown on the left102 Account CodesNET. PREF. z Press the C keyMD Evolution Dialog 4223 Professional 103 Account C EXT. noNext, dial the desired external phone number 104 Programming Your ExtensionMD Evolution Dialog 4223 Professional 105 Accessing Your Extension’s Programming ModePress the line key you wish to program Programming Your Extension’s Line KeysLines L3 Ô Call no zPress the repertory key you wish to program Programming Your Satellite Key Panels’s Repertory KeysDirectory R2 Ô Call no zNREP+BUSY Programming Your Extension’s Variable Call-Fwd KeyNoreply BusyMD Evolution Dialog 4223 Professional 109 Adjusting Your Extension’s Ring and Loudspeaker VolumeNodisturb 110 Level -/+RING+SPKR Press the dynamic function key shown on the left Press the Next keyMD Evolution Dialog 4223 Professional 111 112 Programming Your User PasswordVpaging Modify 79 z OLD Pswd z NEW Pswd z Enter your current user passwordNext, enter your new user password Consulting Your Facility’s Dialling Plan114 PrefixesPlan MD Evolution Dialog 4223 Professional 115 Default Actual116 Attendant-Based ServicesMD Evolution Dialog 4223 Professional 117 Call Offer or IntrusionIntrusion Press the dynamic function key shown on the left 118 Do Not Disturb Override ServiceGeneral Call Acceptance Override Press the dynamic function key shown on the leftMD Evolution Dialog 4223 Professional 119 Gencall120 Answering a Call from a Door PhoneMD Evolution Dialog 4223 Professional 121 Call Pick-up for General Calls That Are RingingPickup Deflect General L1 ÔÖ 122 Complete Third Party Call Forward ServiceMD Evolution Dialog 4223 Professional 123 Services Reserved for Attendants124 Operations for General Calls in Day ModeLx ÖÔ MD Evolution Dialog 4223 Professional 125 126 Operations for General Calls Night ModeMD Evolution Dialog 4223 Professional 127 Activating Day and Night Services128 Night ST no zNonightst MD Evolution Dialog 4223 Professional 129 System General Call Forward130 Callfwd SystemMD Evolution Dialog 4223 Professional 131 Menu Callfwd 2 timesCancsyst 132 Managing the Use of the Common Bell ServiceMenu Times GenringMD Evolution Dialog 4223 Professional 133 Accessing the General Programming Services134 Reinitialising an Extension’s User PasswordPassword TIME/DATE z Managing the System’s Date and TimeManaging Abbreviated Dialling Time136 AbbrnbABBR. List z ABBR. no z Complete no z CURSOR+MD Evolution Dialog 4223 Professional 137 Dial the number for the involved trunk group Consulting the Quality of the Facility’s GreetingInccalls TK Group no z Period no zMD Evolution Dialog 4223 Professional 139 Consulting Charge Counters for Your Facility’s ExtensionsCharge Station no z 140 Major System Alarm Message IndicationBlank Press the dynamic function key shown on the left Print Press the dynamic function key shown on the leftMD Evolution Dialog 4223 Professional 141 Alert Press the dynamic function key shown on the left142 QSIG-MD Private Network ServicesMD Evolution Dialog 4223 Professional 143 Available QSIG-MD Private Network ServicesOperations for Incoming Private Calls Operations for Outgoing Private CallsVoice Mail Services Directory, and Call List ServicesCall forwarding services Message ServicesMD Evolution Dialog 4223 Professional 145 Non-IP Hand-Over ServiceHand Over Press the dynamic function key shown on the left MD Evolution Dialog 4223 Professional 147 Installing Your ExtensionInstalling Your Extension’s Telephone Cords 148 MD Evolution Dialog 4223 Professional 149 Adjusting the Screen AngleInstalling Your Extension’s Label 150 Installing Your Extension on a WallMD Evolution Dialog 4223 Professional 151 152 Your Extension’s AccessoriesMD Evolution Dialog 4223 Professional 153 Installing Add-on Key Panels154 Inserting the Labels for the Add-on Key PanelsMD Evolution Dialog 4223 Professional 155 Installation and Cables for an Add-on Interface Module156 Connecting a HeadsetValidating a Headset Connection + *+ 1 z L3 # zOperation in Headset Mode 158 MD Evolution Dialog 4223 Professional 159 Index160 Common BellMD Evolution Dialog 4223 Professional 161 162 MD Evolution Dialog 4223 Professional 163 164 Quick Reference GuideMD Evolution Dialog 4223 Professional 165

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