Aastra Telecom 4223 manual Integrated Web Server and Unified Messaging

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Voice Mail Services

Integrated Web Server and Unified Messaging

According to the configuration of your telephone facility, you may also have access to two PC applications that offer even more user- friendly management of your integrated voice mail services.

The first application, called Integrated Web Server, opens the integrated voice messaging system for your telephone installation within your company’s IT network.

In practice, this enables you to consult the messages left in your mailbox directly from your Multimedia desktop PC. The charac- teristics for each voice mail left are displayed in real time.

You may also listen to each voice message using your Multimedia PC sound card, and then erase the voice message after you’ve listened to it.

You also have access to all of your mailbox’s personalisation services directly from your desktop PC, including its general operating mode. All of this is carried out completely interactively with the integrated voice mail system.

Note: Access to your Integrated Web Server is controlled by entering your extension number and user password.

The second additional application is called Unified Messaging. Its purpose is to merge your facility’s integrated voice mail system with the e-mail system that is usually present within your company’s IT network.

In practice, this application provides an e-mail notification to your desktop PC each time a voice message is left in your mailbox, in addition to the usual notification methods on your telephone exten- sion.

With this application as well, you may listen to a voice message through your Multimedia desktop PC sound card.

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Contents Cover Page Graphic User’s GuidePage Table of Contents Page Welcome Copyright WarrantyDeclaration of Conformity Important User Information Read these safety instructions before useDynamic Function Keys Dialog 4223 Extension FeaturesIntroduction to Your Extension DisplayMenu Call-Fwd Transfer Location of the Microphone Location of the Loudspeaker Volume Control KeysHeadset Key Key Clear or EraseExtension LEDs ÖÔ ÖÔRedial Callers Pickup Name Display InformationEnd of call Accepted serviceDenied service Invalid numberTones, Voice Announcements, and Ring Tones MD Evolution Dialog 4223 Professional Receiving an Internal Call Operations for Incoming CallsReceiving an External Call L1 ÔÖ Answering a CallEnding a Call Answering a Second CallL2 ÔÖ L1 ÔÖ Consulting a New CallL3 ÔÖÖMenu Station no z Call Pick-UpCall Pick-Up on Presentation PickupL1 ÖÔ Silent Ringing FunctionDial the internal extension number to contact Operations for Outgoing CallsManually Dialling a Call Station no z 9 z + EXT. no z No to Call zABBR. no z Calling with Abbreviated Dialling Speed DiallingPlacing a Call Using Programmable Line or Repertory Keys Other Options for Dialling Outgoing Calls Last External Number RedialRedial Press the dynamic function key shown on the left Monitoring Your Internal Calls Subsequent ServicesAutomatic Call-Back on Busy Condition Automatic Call-Back on No-Answer Condition Vpaging Voice Paging over a Free Extension’s LoudspeakerDor í Protect Call with Temporary ProtectionNext, dial the desired number Signon Station no z Password zNext, dial your user password Call in Substitution or with SignatureSimply dial the desired external number Dtmf End-to-End DiallingStop Discrimination and Routing of External Calls Operations during a Call Loudspeaker ModeChanging from Handsfree to Handset Mode Changing from Handset to Handsfree ModePress this key to activate the mute mode Adjusting the Loudspeaker or Handset Listening VolumeMuting during a Conversation L1 ÕÔ Enquiry Call during a ConversationL1 Ô Ö Refer Back Call between Two Parties or Broker’s CallL2 ÔÖ Call Transfer between Two PartiesPress the second line key that is flashing rapidly Conference Call with N Participants Or, simply replace the handset when in handset modeConferenc Once again, press the dynamic function key shown on L2 ÕÔID. Code z Call HoldCall Parking and Parked Call Retrieving L1 ÔÕ L1 ÔÖ CallparkRetrieve Directory and Call by Name Directory, and Call List ServicesName Begin z Name Suite z NamePress the * key, then either the or + key Call Log File MD Evolution Dialog 4223 Professional Following different types of services are available Call Forwarding ServicesMD Evolution Dialog 4223 Professional Menu Press the Menu key Defining a Variable Call ForwardFWD no z CallfwdConfirm Simply press the Call-Fwd key Cancelling a Variable Call ForwardCall-Fwd Call-Fwd ModeDeactivating a Call Forward Pre-Defined on the Call-Fwd Key Activating a Call Forward Pre-Defined on the Call-Fwd KeyPress the Next key to display the following screen Follow Me or Third Party or Remote Call Forward ServiceRemotefwd Menu Press the Menu key on the third party setFinally, enter your user password Password z Call-Fwd ÖÔImmediate Call Deflection FWD no z L2 Ô Dial the prefix to access the call deflection servicePress the C key on your extension to disconnect Call Forwarding Information Message Services Next Press the dynamic function key shown on the left Sending a Mini-MessageReceiving a Mini-Message Callfwd Press the dynamic function key shown on the left Call Forward on Mini-Message or AbsenceSelect Confirm Press your extension’s C key to exit programming modeVoice Mail Services Call Forwarding to a Voice Mailbox Types of Individual MailboxesDial 884 z=Lx 884 ÖÔ Internal Notification of Messages Left in Your Mailbox884 z Internal Access for ConsultingExternal Notification of Messages Left Your Mailbox Your Voice MailPassword z AA did no z Station no z External Access for Consulting Your Voice MailEnter your user password Consulting Services and Managing Dial 4 to rewind within the current message Dial 3 to listen to the next messageDial 1 to listen to the previous message Dial 2 to listen to the previously selected messageDial 8 to listen erase the current message Lx 884 ÔDial 8 # to erase all of the messages in your mailbox Simply dial Additional Personal Assistant ServicesAutomatic Call-Back to the Party Who Left a MessageDial 5 to manage your answering message Personalisation Services for your MailboxBegin by dialling Dial 1 to manage your greeting messageDial 4 to manage your user password Dial 9 to end personalisation Hunt Group Common Mailbox885 z Mailbox no z Common Mailbox for a Mailing ListDial the number for your company’s automated attendant AA Attendants’ Common Mailbox Integrated Web Server and Unified Messaging MD Evolution Dialog 4223 Professional Group Services Hunt Groups Extension Supervision and Associated ServicesRx Ô Rx ÖÔ Rx ÕÔ Your facility may contain up to 16 hunt groups Pickup Press the dynamic function key shown on the left Simplified Call Pick-Up within a Hunt GroupL1 Ô Standby Status within a Hunt GroupMenu SEC. IN/OUT z Lx IN/OUT Ô Press the C key to end this serviceNext, dial the internal number for the involved hunt group Opening/Closing a Hunt GroupGRP. IN/OUT z Group no z Dial the prefix to open/close hunt groupsTension’s programmable line keys or associated satellite Lx IN/OUT Õ ÔN0 BRD GRP z Broadcast GroupsPersonal Group Services MD Evolution Dialog 4223 Professional Mobile Extension Service Locking Your Extension More Features of Your ExtensionLock Agenda Appointment ReminderHH MM z Uor ÔÖ Background MusicMusic BRD z Music NO. z Hot Line Call to AttendantsMD Evolution Dialog 4223 Professional Tracing Malicious Calls Secret of IdentityMalicious Press the dynamic function key shown on the left Record Press the dynamic function key shown on the left Conversation Recording100 MD Evolution Dialog 4223 Professional 101 Controlling Your External Call ChargesInfocomm Press the dynamic function key shown on the left Cost Press the dynamic function key shown on the left102 Account CodesNET. PREF. z Press the C keyNext, dial the desired external phone number Account C EXT. noMD Evolution Dialog 4223 Professional 103 104 Programming Your ExtensionMD Evolution Dialog 4223 Professional 105 Accessing Your Extension’s Programming ModePress the line key you wish to program Programming Your Extension’s Line KeysLines L3 Ô Call no zPress the repertory key you wish to program Programming Your Satellite Key Panels’s Repertory KeysDirectory R2 Ô Call no zNREP+BUSY Programming Your Extension’s Variable Call-Fwd KeyNoreply BusyNodisturb Adjusting Your Extension’s Ring and Loudspeaker VolumeMD Evolution Dialog 4223 Professional 109 110 Level -/+RING+SPKR Press the dynamic function key shown on the left Press the Next keyMD Evolution Dialog 4223 Professional 111 Vpaging Modify Programming Your User Password112 79 z OLD Pswd z NEW Pswd z Enter your current user passwordNext, enter your new user password Consulting Your Facility’s Dialling PlanPlan Prefixes114 MD Evolution Dialog 4223 Professional 115 Default Actual116 Attendant-Based ServicesIntrusion Press the dynamic function key shown on the left Call Offer or IntrusionMD Evolution Dialog 4223 Professional 117 118 Do Not Disturb Override ServiceGeneral Call Acceptance Override Press the dynamic function key shown on the leftMD Evolution Dialog 4223 Professional 119 Gencall120 Answering a Call from a Door PhonePickup Deflect General L1 ÔÖ Call Pick-up for General Calls That Are RingingMD Evolution Dialog 4223 Professional 121 122 Complete Third Party Call Forward ServiceMD Evolution Dialog 4223 Professional 123 Services Reserved for AttendantsLx ÖÔ Operations for General Calls in Day Mode124 MD Evolution Dialog 4223 Professional 125 126 Operations for General Calls Night ModeMD Evolution Dialog 4223 Professional 127 Activating Day and Night ServicesNonightst Night ST no z128 MD Evolution Dialog 4223 Professional 129 System General Call Forward130 Callfwd SystemCancsyst Menu Callfwd 2 timesMD Evolution Dialog 4223 Professional 131 132 Managing the Use of the Common Bell ServiceMenu Times GenringMD Evolution Dialog 4223 Professional 133 Accessing the General Programming ServicesPassword Reinitialising an Extension’s User Password134 TIME/DATE z Managing the System’s Date and TimeManaging Abbreviated Dialling Time136 AbbrnbABBR. List z ABBR. no z Complete no z CURSOR+MD Evolution Dialog 4223 Professional 137 Dial the number for the involved trunk group Consulting the Quality of the Facility’s GreetingInccalls TK Group no z Period no zCharge Station no z Consulting Charge Counters for Your Facility’s ExtensionsMD Evolution Dialog 4223 Professional 139 140 Major System Alarm Message IndicationBlank Press the dynamic function key shown on the left Print Press the dynamic function key shown on the leftMD Evolution Dialog 4223 Professional 141 Alert Press the dynamic function key shown on the left142 QSIG-MD Private Network ServicesMD Evolution Dialog 4223 Professional 143 Available QSIG-MD Private Network ServicesOperations for Incoming Private Calls Operations for Outgoing Private CallsVoice Mail Services Directory, and Call List ServicesCall forwarding services Message ServicesHand Over Press the dynamic function key shown on the left Non-IP Hand-Over ServiceMD Evolution Dialog 4223 Professional 145 Installing Your Extension’s Telephone Cords Installing Your ExtensionMD Evolution Dialog 4223 Professional 147 148 Installing Your Extension’s Label Adjusting the Screen AngleMD Evolution Dialog 4223 Professional 149 150 Installing Your Extension on a WallMD Evolution Dialog 4223 Professional 151 152 Your Extension’s AccessoriesMD Evolution Dialog 4223 Professional 153 Installing Add-on Key Panels154 Inserting the Labels for the Add-on Key PanelsMD Evolution Dialog 4223 Professional 155 Installation and Cables for an Add-on Interface Module156 Connecting a HeadsetValidating a Headset Connection + *+ 1 z L3 # zOperation in Headset Mode 158 MD Evolution Dialog 4223 Professional 159 Index160 Common BellMD Evolution Dialog 4223 Professional 161 162 MD Evolution Dialog 4223 Professional 163 164 Quick Reference GuideMD Evolution Dialog 4223 Professional 165

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