Siemens 1200 manual Configuring the Personal Voice Mailbox, Activating the Personal Voice Mailbox

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Making Calls – Convenience Functions

Step by Step

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Configuring the Personal Voice Mailbox

If your service personnel has not configured a personal voice mailbox for you, you can easily do it yourself.

Precondition: Service personnel enabled auto-configu- ration for voice mailboxes.

Enter the code for "Entry Voice Mail" (default = 790).

Enter the personal voice mailbox code number (default = 1234). Take note of the announcement.

Please change the code number the first time you access your voice mailbox.

Only numerals are permitted (0-9). Please do not use "1234" or "0000".

If you have forgotten your code number, service personnel can reset it to the default.

Activating the Personal Voice Mailbox

To ensure that calls reach the Entry Voice Mail, you must activate call forwarding Æ page 24 or call forwar- ding - no answer Æ page 26 to the destination 790 (=Entry Voice Mail).

Using DISA Æ page 77, you can activate call forwarding or call forwarding - no answer to the Entry Voice Mail for your telephone from an external location.

Checking the Personal Voice Mailbox

Your telephone emits a signal when there are mes- sages for you in your voice mailbox:

•If programmed, the "Mailbox" key flashes Æ page 59.

•An appropriate advisory appears on the display with the number of existing messages, for example "3 new messages" .

•You hear a special dial tone when you lift the hand- set.

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Contents User Guide Before You Begin Before You BeginImportant Notes MarkBefore You Begin Contents Making Calls Convenience Functions Privacy/Security Saving Functions and ProceduresSoftware Update System AdministrationFixing Problems OptiPoint Economy Basic Standard Advance Characteristics and Ways to Connect Your optiPointBasic Operating Instructions Basic Operating InstructionsControl Panel optiPoint 500 economy/basic/standard OptiPoint key module with additional programmable keys Screen Displays How to Use these Operating Instruc- tionsUor Service personnel Via the Program/Service menu Accessing FunctionsInteractively With Function Keys Making Calls Basic Functions Making Calls Basic FunctionsAnswering Calls Answering a Call With the HandsetAnswering a Call with the Speaker Speaker- phone Mode Called party does not answer or is busy Dialing/Making CallsOff-Hook Dialing On-Hook DialingOther party answers with speaker Switching to Speakerphone ModeSwitching to the Handset Nand sDeactivating this function Open ListeningEnding a Call Activating this functionRedialing a Number Turning the Microphone On and Off Return to the first party Switching to the Party on Hold ToggleConnecting the other parties to each other Calling a Second Party Consultation HoldTransferring a Call Call Forwarding Using Variable Call ForwardingDeactivating call forwarding Or e or for g Or for gDeactivating call forwarding no answer Using Call Forwarding No Answer CfnaStoring a Callback Using CallbackAnswering a Callback Deleting a displayed entry Checking and Canceling a Saved CallbackEnding callback display If you make a mistake Saving Repertory Dialing Numbers on a KeyUsing Repertory Dialing Keys Adjusting the Speakerphone to the Room Acoustics Telephone SettingsAdjusting the Ring Volume Adjusting the Ring ToneDisplay Backlight Adjusting the Receiving Volume During a CallAdjusting the Display to a Comfortable Rea- ding Angle Adjusting the Display ContrastRejecting Calls Making Calls Convenience FunctionsMaking Calls Convenience Functions Enabling and disabling handsfree answerback Using the SpeakerphoneEnding the call Answering a Call with a HeadsetSpeaking to visitors via the entrance telephone Accepting a Call From an Answering Machi- ne Retrieving the caller list Using a Caller ListRemoving an entry from the caller list Ending retrievalDisplaying the call time and additional call informa- tion Dialing a station number from the caller listUsing station and system speed-dial numbers Using Speed-DialQmf Confirm Use the keypad to enter the desired name If applicableSelect from Directory Alphanumeric Search Entry you wish to dial appears on the screen QldWhen the reserved trunk becomes free Automatic Connection Setup/Immediate Con- nection/HotlineReserve Trunk Assigning a Station Number/MSN During a Call Using Call WaitingAnswering a waiting call call waiting, camp-on Combining the calling parties into a three-party conference Or rhmdTurning the Call Waiting Tone On and Off Retrieving a parked call Parking a CallLeaving a conference Conducting a ConferenceIf the second party does not answer Checking which parties are in the conferenceActivating Tone Dialing/DTMF Suffix Dialing Transferring a Call after Announcement Call Waiting Camp-On If You Cannot Reach a Destination Busy Override Joining a Call in Progress Using Night Answer Entry Voice Mail EVM Activating the Personal Voice Mailbox Configuring the Personal Voice MailboxChecking the Personal Voice Mailbox Kmd Activating AutoAttendants Operating/Setting the Voice Mailbox and AutoAttendantsOpening the voice mailbox/AutoAttendant Step by Step Assigning Functions to Keys Saving Functions and ProceduresMeaning of LED Signals for Saved Functions CO Message Waiting Error messageFax details/answering machine MailboxIf you make a mistake Assigning a Procedure Operating Steps to a KeyChecking the Key Assignments Using Other Team Functions Using Other Team FunctionsTurning Group Call On and Off You belong to several groups You belong to a hunt group or a group call#=Leave all groups? =Rejoin all groups? Accepting a Call for Another Member of Your Team Privacy/Security Privacy/SecurityTurning Do Not Disturb On and Off Caller ID SuppressionMonitoring the room Monitoring a RoomActivating the telephone to be monitored Deactivating the telephone to be monitoredUnauthorized Use LersTo lock and unlock the telephone Step by Step Saving Your PIN For the current call Checking and Assigning Call ChargesDisplaying Call Charges Checking and Assigning Call ChargesDialing with Call Charge Assignment Appointments Function Using Other Functions/ServicesSaving Appointments Or If you make a mistake Using Timed RemindersDeleting and checking a saved appointment Music on Hold Step by Step Using Functions in Isdn via Code Dia- ling Keypad Dialing Check Switch/Relay Status Operating a Switch RelayTurning off an Alarm Confirming/Deactivating an AlarmFax Details and Message on Answe- ring Machine Reject on Busy Switching Telephone to BusyDeactivating indication Service Call System Administration Software UpdateEnable Remote Administration and Software Update Resetting the System Password Software UpdateSystem Administration/ Software Update Country Code Setting the Language/CountrySelect and confirm. This deletes all entered digits Setting Date and TimeConfiguring System Speed-Dial Num- bers If applicable OptiPoint application module keyboard Terminal Mode OptiPoint application moduleKeyboard Navi key Terminal Mode optiPoint application moduleDelete and Cancel key HotkeysLabeling Key Fields Labeling, Documentation and AccessoriesDocumentation Using PC-based Telephony ApplicationsLabeling, Documentation and Accessories Attaching a Station Number LabelAccessories Telephone Maintenance Fixing ProblemsTroubleshooting Possible response Enter the correct number Possible cause Responding to Error Messages on the ScreenPossible cause Possible responsePossible response Enter the correct code Possible cause Index IndexDialing Password 100 Set countryOverview of Functions and Codes 102 103 Ref. No. A31003-H1200-B100-1-7619