Nortel Networks CallPilot Desktop Messaging manual Playing voice messages

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Playing voice messages

Before playing voice messages, see To select your telephone or computer to play and record voice messages, on page 17.

To play a voice message the quick way (Windows only)

Use the embedded CallPilot Player, if available, to play your voice messages quickly. (The player appears in your Message List if the Attachments column appears, and if you select VBK as your audio setting. See Setting messaging preferences, on page 57. Note that the player can also play WAV format audio files.)

1In your Message List, click the Voice (Play) icon in the Attachments column. When the audio controller window appears (Windows version shown below), press the Play button if playing does not start automatically.

Embedded Windows

 

Play messages

CallPilot Player

 

from computer

 

 

or telephone

Controls on other audio

 

 

players vary

Play/Re-play Stop

Disconnect Call Sender

 

2If you selected Computer for playback, the audio player plays your message from your computer’s speakers.

If you selected Telephone for playback, your telephone rings and plays the message when you answer.

3Use the player buttons to stop, re-play, or call the sender. The slider control on the player permits positioning within a recording. Note that the volume level and the play rate (speed) cannot be adjusted when using the embedded player.

4Click Disconnect or hang up the telephone when you are finished.

To play a voice message in a mixed voice, fax, or text message

In a mixed voice, fax, or text message, open the message to select each part.

1In your Message List, click any underlined part of the message to open it.

2In the open message, click the Voice icon. The audio player opens.

3If you selected Computer for playback, the audio player plays your message from your computer’s speakers.

If you selected Telephone for playback, your telephone rings and plays the message when you answer.

4Use the player buttons to stop/pause, re-play, or call the sender (Windows only). Other controls on the player also permit absolute positioning within a recording, volume level adjustment, altering the play rate (speed), and disconnecting (hanging up).

Note: On the Macintosh CallPilot Player, there is no Stop button. When you click the Play button, play begins and the Play button then becomes the Pause button. In addition, the audio control commands can be accessed through the Audio menu of the Macintosh CallPilot Player.

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Contents L l P i l o t TM CallPilot Desktop Messaging User Guide for My CallPilot Page Page Contents Page Getting Help over the phone from a Nortel Solutions Center Getting Help from the Nortel Web siteGetting Help through a Nortel distributor or reseller Page Welcome to My CallPilot About this guide What you needTo download audio players Peripheral hardware and softwareAudacity Gnome Sound Recorder Krecord Logging To log out Logging in to environments with multiple CallPilot serversTo check for new messages CallPilot Messages tabYour Message List To open a messageTo delete a message Playing voice messages To play a voice message the quick way Windows onlyPage Viewing fax messages To view a fax messagePage Composing voice messages To record and send a new voice message Your Message List, click Compose. a new message page opensTo save a newly created voice message as a file Composing fax and text messages To create and save a fax fileTo compose and send a fax or text message Compose Fax dialog box Macintosh versionCalling the sender of a message Page Page Forwarding and replying to messages To forward or reply to a messageAdding attachments to messages To attach a file to a messageSetting message options To set message optionsAddressing messages To address a message from the Address BookTo address a message in Special Addresses Searching External E-mail Address Books Ldap databases CallPilot Features tab Greetings For Internet Explorer usersFor Netscape Navigator users Recording a greeting Setting an expiry date Removing voice greetings and personal verificationCorrectly identify you when leaving a voice message Setting up message notification Setting Up Message Forwarding Page Page Page Page Managing personal distribution lists To edit, delete, or create personal distribution listsChanging your CallPilot password To assign a custom operator number for callers To turn Auto Login on or off and define allowed numbersChanging your telephone options To set times and options for blocking messages from callersPage Setting up telephone access to e-mail To set up an e-mail account for telephone accessTo turn Auto printing on or off To change the default printerChanging fax printing options To turn fax separator page printing on or offSetting up links to your e-mail accounts To set up an e-mail linkTo configure an external e-mail server Page Page Setting messaging preferences To change Message List columnsTo add a signature To change environment settings Macintosh Preferences windowChoosing a home page for My CallPilot Mail tab To compose and send a new messageTo forward and reply to messages Useful Information tab Protecting the security of your mailbox Notification message format Configuration steps RequirementsTo create a notification folder To route notification messages to the holding folderPage Page Configuring BlackBerry Desktop Manager To configure e-mail redirectionTo set up deletion of notification messages Automatically removing notification messagesTo activate AutoArchive CallPilot Desktop Messaging User Guide for My CallPilot
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