Nortel Networks CallPilot Desktop Messaging manual Setting up links to your e-mail accounts

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Setting up links to your e-mail accounts

You can set up links in CallPilot so that you can check your e-mail for new messages. You can also forward and reply to messages, and send new e-mails.

You can define up to five e-mail accounts. One of these accounts can be set up for access from your telephone. See Setting up telephone access to e-mail, on page 51. The selected account shows a check mark under Enabled for E-Mail By Phone.

To set up an e-mail link

1On the Mailbox Links page, click Configure New Mailbox Link.

2Select your e-mail server from the drop-down list. To get this name, look in the account settings of your e-mail application, or ask your administrator.

3Type a name for this account to display on the tab.

4Type the name of the folder to access for your e-mail messages, such as Inbox.

5Type your e-mail address.

6Type your mailbox user name (the User ID of your e-mail account).

7Type the password for this e-mail account.

8Retype the password for this e-mail account to verify the password.

9Click Save. The password is encrypted for security.

You can edit this information at any time, or delete the account.

Remember that whenever you change your e-mail password, you must change the

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Contents L l P i l o t TM CallPilot Desktop Messaging User Guide for My CallPilot Page Page Contents Page Getting Help through a Nortel distributor or reseller Getting Help over the phone from a Nortel Solutions CenterGetting Help from the Nortel Web site Page Welcome to My CallPilot What you need About this guidePeripheral hardware and software To download audio playersAudacity Gnome Sound Recorder Krecord Logging Logging in to environments with multiple CallPilot servers To log outYour Message List CallPilot Messages tabTo check for new messages To open a messageTo delete a message To play a voice message the quick way Windows only Playing voice messagesPage To view a fax message Viewing fax messagesPage Composing voice messages Your Message List, click Compose. a new message page opens To record and send a new voice messageTo save a newly created voice message as a file To create and save a fax file Composing fax and text messagesCompose Fax dialog box Macintosh version To compose and send a fax or text messageCalling the sender of a message Page Page To forward or reply to a message Forwarding and replying to messagesTo attach a file to a message Adding attachments to messagesTo set message options Setting message optionsTo address a message in Special Addresses Addressing messagesTo address a message from the Address Book Searching External E-mail Address Books Ldap databases CallPilot Features tab For Internet Explorer users GreetingsFor Netscape Navigator users Recording a greeting Removing voice greetings and personal verification Setting an expiry dateCorrectly identify you when leaving a voice message Setting up message notification Setting Up Message Forwarding Page Page Page Page To edit, delete, or create personal distribution lists Managing personal distribution listsChanging your CallPilot password Changing your telephone options To turn Auto Login on or off and define allowed numbersTo assign a custom operator number for callers To set times and options for blocking messages from callersPage To set up an e-mail account for telephone access Setting up telephone access to e-mailChanging fax printing options To change the default printerTo turn Auto printing on or off To turn fax separator page printing on or offTo set up an e-mail link Setting up links to your e-mail accountsTo configure an external e-mail server Page Page To add a signature Setting messaging preferencesTo change Message List columns Macintosh Preferences window To change environment settingsChoosing a home page for My CallPilot To forward and reply to messages Mail tabTo compose and send a new message Useful Information tab Protecting the security of your mailbox Notification message format Requirements Configuration stepsTo route notification messages to the holding folder To create a notification folderPage Page To configure e-mail redirection Configuring BlackBerry Desktop ManagerAutomatically removing notification messages To set up deletion of notification messagesTo activate AutoArchive CallPilot Desktop Messaging User Guide for My CallPilot