Nortel Networks CallPilot Desktop Messaging manual To record and send a new voice message

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To record and send a new voice message

1In your Message List, click Compose. A new message page opens.

2Click To… (or Address Book) to choose an address from the CallPilot Address Book, or click Special Addresses. See Addressing messages, on page 33.

3Add a subject description in the Subject text box.

4In the embedded or downloaded Windows CallPilot Player, select the Telephone or Computer icon. If you are using a Macintosh, select either Use Telephone or Use Macintosh from the CallPilot Player’s Audio menu.

Interface showing Embedded Player

Play/Review Stop Record Playback slider

Use telephone or computer icon to record

Start new voice recording

Save voice recording and attach it to this message

Disconnect after recording

5Click the Record button.

Note: You can only record into a new audio window, not to audio files that exist in your inbox.

Note: The embedded player does not permit adjustment of the recording volume.

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Contents L l P i l o t TM CallPilot Desktop Messaging User Guide for My CallPilot Page Page Contents Page Getting Help through a Nortel distributor or reseller Getting Help over the phone from a Nortel Solutions CenterGetting Help from the Nortel Web site Page Welcome to My CallPilot What you need About this guidePeripheral hardware and software To download audio playersAudacity Gnome Sound Recorder Krecord Logging Logging in to environments with multiple CallPilot servers To log outTo open a message CallPilot Messages tabYour Message List To check for new messagesTo delete a message To play a voice message the quick way Windows only Playing voice messagesPage To view a fax message Viewing fax messagesPage Composing voice messages Your Message List, click Compose. a new message page opens To record and send a new voice messageTo save a newly created voice message as a file To create and save a fax file Composing fax and text messagesCompose Fax dialog box Macintosh version To compose and send a fax or text messageCalling the sender of a message Page Page To forward or reply to a message Forwarding and replying to messagesTo attach a file to a message Adding attachments to messagesTo set message options Setting message optionsTo address a message in Special Addresses Addressing messagesTo address a message from the Address Book Searching External E-mail Address Books Ldap databases CallPilot Features tab For Internet Explorer users GreetingsFor Netscape Navigator users Recording a greeting Removing voice greetings and personal verification Setting an expiry dateCorrectly identify you when leaving a voice message Setting up message notification Setting Up Message Forwarding Page Page Page Page To edit, delete, or create personal distribution lists Managing personal distribution listsChanging your CallPilot password To set times and options for blocking messages from callers To turn Auto Login on or off and define allowed numbersChanging your telephone options To assign a custom operator number for callersPage To set up an e-mail account for telephone access Setting up telephone access to e-mailTo turn fax separator page printing on or off To change the default printerChanging fax printing options To turn Auto printing on or offTo set up an e-mail link Setting up links to your e-mail accountsTo configure an external e-mail server Page Page To add a signature Setting messaging preferencesTo change Message List columns Macintosh Preferences window To change environment settingsChoosing a home page for My CallPilot To forward and reply to messages Mail tabTo compose and send a new message Useful Information tab Protecting the security of your mailbox Notification message format Requirements Configuration stepsTo route notification messages to the holding folder To create a notification folderPage Page To configure e-mail redirection Configuring BlackBerry Desktop ManagerAutomatically removing notification messages To set up deletion of notification messagesTo activate AutoArchive CallPilot Desktop Messaging User Guide for My CallPilot