Polycom 550 manual Registering Your Phone, Information Status

Page 15

		Getting Started with Your Phone


	If you want to...	Then do this...

	Enter special characters	Press *, #, <1>, <0> one or more times quickly in
		alphanumeric mode.
		Press * or # once or twice quickly in numeric
		mode.
		To enter a space, press <0> three times quickly in
		alpha mode.

	Enter an IP address or URL	Press a dial pad key once for numbers and one to
		four more times quickly for letters.

	Change the character set	Press the Encoding soft key to select the
		character set (shown in the title bar) for the text
		being entered.

	Delete characters you	Press
	entered

	Toggle to enable or disable	Toggle
	fields

	Enable or disable menu items	Press

Information Status

The top line of the screen (or graphic display) shows status information. It scrolls vertically if there is more than one message. The information bar also shows items such as time and date, do not disturb (shown below), and missed calls.

Registering Your Phone

Generally, your phone will be deployed with multiple other phones. In this case, your system administrator will configure the phone parameters beforehand, so that once it is set up, it will be registered and ready to use.

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Contents Polycom SoundPoint IP 550/560 Phone User Guide Trademark Information Following sections are new for this edition Changes to This GuideUser Guide for the SoundPoint IP 550/560 Phone Contents Customizing Your Phone Using the Advanced Features of Your PhoneTroubleshooting Your Phone User Guide for the SoundPoint IP 550/560 Phone Viii Getting Started with Your Phone Features of Your Phone Features of your SoundPoint IP 550/560 phone areDescription Feature Keys Description Icon Description If you want to Then do this Using the Navigation KeysBefore You Use Your Phone To navigate menus and enter data, use these tipsInformation Status Registering Your PhoneUsing the Polycom Web Configuration Utility Remotely with the Polycom Web Configuration UtilityYou can perform using your phone’s menu system Factory default password for a User is User Guide for the SoundPoint IP 550/560 Phone Using the Basic Features of Your Phone Placing Calls To place a call using the handset Answering Calls Not Disturb key again Duration and destinationAnswering When in Another Call Redialing Numbers Ending CallsPlacing Calls on Hold Setting Up Conference Calls Hosting Conference CallsCall the first party Confrnc soft key again Managing Conference Calls System administrator Adding Parties to Conference Calls All parties in the conference call can now hear each other Press the New Call soft keyPlace a call to a new party After the new party answers, press the Join soft keyJoining Conferences Splitting Conference CallsEnding Conference Calls Transferring Calls After you exit the conferenceInformation, refer to Hosting Conference Calls on Performing a Blind Transfer Forwarding Calls URL or IP address, refer to Placing Calls on Enabling Do Not Disturb Press again Assigning Speed Dial KeysSelect Contact Directory Mail is saved in a centralized location Using Voice MailLocking and Unlocking the Phone Locking and Unlocking Your Phone About Your User PasswordSettings Advanced Settings Basic Lock PhoneYour phone is locked Your Missed Calls list when you unlock the phoneCalling and Answering from a Locked Phone Press the Lock soft keyLogging Into Phones Logging In and Out of a Phone Passwords are preset at the factory to the numeralsTo log out of a phone Placing Calls from Phones that are in the Logged Out State Changing Your User Password User Guide for the SoundPoint IP 550/560 Phone Using Multiple Call Appearances Using the Advanced Features of Your PhoneUser Guide for the SoundPoint IP 550/560 Phone Select Features Messages Instant Messages Using Text MessagingPress the Ok soft key Do one of the following Press . Select Instant MessagesDo one of the following Press Using Buddy ListsUpdating Your Presence Settings Select Features Presence My StatusBuddy status list from your contact directory Managing BuddiesSelect Features Presence Buddy Status Select Features Presence Buddy Status Privacy ListIntegrating With Microsoft Live Communications Server Your buddy status list 2010, contact your system administratorIntegrating With Microsoft Lync Server Audio and video conferencesBroadcasting Messages Using Push-to-Talk and Group Paging Sending PTT Broadcasts Push-to-Talk ModePress the Talk soft key to select a channel to broadcast on Receiving PTT Broadcasts When you finish your broadcast, do one of the followingCloses and the broadcast ends PeriodReceiving PTT Broadcasts During Active Calls Receiving PTT Broadcasts When You’re Not in an Active CallEnding PTT Broadcasts Updating Channel Subscriptions Group Paging Mode Sending PagesTo send a page, press the Paging soft key Receiving Pages Receiving Pages During Active Calls Receiving Pages When You’re Not in an Active CallHandset or press the Headset key, you’ll hear a dial tone Default paging groupAccessing Features with Your Login Credentials Restarting Your Phone Updating Your Phone’s ConfigurationTo restart the phone Changing the Appearance of the Time and Date Configuring Basic SettingsChanging the Display Contrast Select Settings Basic Contrast Select Settings Basic Backlight IntensityChanging the Backlight Intensity Select Backlight On Intensity Select Backlight Idle IntensitySelect Maximum Intensity Changing the Backlight Timeout Enabling Headset Memory ModeSelect Settings Basic Backlight Timeout Select Settings Basic Preferences Headset Analog Headset Selecting the Correct Headset for Electronic Hookswitch Select Settings Basic Ring TypeSelecting the Ring Type Changing the Audible Ringer Select Settings Basic Preferences Audible RingerSelect Settings Basic Preferences Language Changing the LanguageSoundPoint IP 550/560 phone supports many languages Select Settings Basic Preferences Background Changing the BackgroundSelect Background Prioritize Background Changing the Soft Key Label Color Adjusting the Volume Select Settings Basic Preferences Label ColorMuting the Microphone Managing Call Lists Managing Contacts Adding ContactsPress the More soft key Press the Add soft key Customizing Your Phone Search for the contact Select Corporate DirectoryEditing Contacts Placing Calls to Contacts Deleting ContactsSearching for Contacts Searching the Corporate Directory Customizing Your Phone Managing Incoming Calls Distinguishing CallsRing type Are immediately sent to your voice mail Rejecting CallsDiverting Calls System Customizations User Guide for the SoundPoint IP 550/560 Phone Troubleshooting Your Phone Power and Startup Symptom Problem Corrective ActionControls Access to Screens and Systems Lines Line Information. FromThen select Status Network Calling Settings Basic PreferencesHeadset Echo Cancellation AudioMenu Basic Settings Settings Basic Ring TypePreferences Audible Ringer Contrast on DisplaysTesting Phone Hardware Productivity SuiteStatus Licenses User Guide for the SoundPoint IP 550/560 Phone Governing Law Service AgreementsPolycom Limited Warranty and Limitation Liability Warranty ExclusiveExclusions Modifications Safety and Compliance Part 15 FCC RulesInstallation Instructions Class B Digital Device or PeripheralRussian Compliance SoundPoint IP PTC220 Paragraph 8.3.1 Digital Telephone Loudness Rating Echo CancellationUse of Voice Compression through the Pstn Use of IP Networks through the PstnEnd-User License Agreement for Polycom Software Support Services Limitation of Liability Corporate Headquarters Israel OfficeNetherlands Office

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