Polycom IP 5000 manual To add a Contact Directory entry from a call list

Page 34

Polycom® SoundStation® IP 5000 Phone User Guide

To add a Contact Directory entry from a call list:

1.To select a call list, press , and then select Features > Call Lists > Missed Calls, Received Calls, or Placed Calls.

2.Scroll to the entry you want to save to your Contact Directory, and then press the Save soft key.

Only the first name, last name, and phone number are saved.

If the contact doesn’t exist in the directory, Saved displays on the phone screen. If the contact already exists, Contact already exists displays.

You may want to go to the Contact Directory to see if the contact was saved correctly and to add any missing contact information. To update missing contact information, see Adding Contact Directory Entries on page 26.

To add a Contact Directory entry from the Corporate Directory:

1.Press , and then select Features > Corporate Directory.

2.From the Corporate Directory search screen, search for the contact (see Searching Corporate Directory on page 29).

3.Scroll to the contact, and then press the View soft key.

4.From the Contact screen, press the Save soft key to save the entry to your Contact Directory.

Only the first name, last name, and phone number are saved. If the contact doesn’t exist in the directory, Saved displays on the phone screen. If the contact already exists, Contact already exists displays.

You may want to go to the Contact Directory to see if the contact was saved correctly and to add additional contact information. To update missing contact information, see Adding Contact Directory Entries on page 26.

Updating Contact Directory Entries

You can change the information for an entry in the Contact Directory.

To update a contact in the Contact Directory:

1.Press , and then select Features > Contact Directory.

2.From the Directory screen, find the contact whose information you want to update, and then press the Edit soft key.

3.From the Edit Contact screen, update the contact information. For information on the fields you can update, see Updating Contact Directory on page 26.

4.Press the Save soft key.

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Contents IP 5000 Phone Limitation of Liability TrademarksDisclaimer Customer FeedbackContents Polycom SoundStation IP 5000 Phone User Guide Polycom SoundStation IP 5000 Phone User Guide Polycom SoundStation IP 5000 Phone User Guide Changes to This Guide Before You Use Your PhoneUsing the Keypad Display Screen Phone Status Indicators Icon Line or Call State Description Navigating Menus and Calls If you want to Then do thisEntering Data and Enabling Items URLTo access the Web Configuration Utility for your phone Calling and Answering Answering CallsPlacing Calls Press or the Answer soft keyCalling by Entering an IP Address or URL To view this call list Press this arrow keyPress , and then select Features Corporate Directory Use the speed dial feature for fast, automated dialingWhile Your Phone Rings Ending CallsRejecting Calls While Your Phone Rings Forwarding Calls While Your Phone RingsHolding and Resuming Calls During CallsTransferring Calls Hosting Conference Calls Holding and Resuming Conferences Changing the Way Calls are Answered Forwarding CallsRejecting Calls from a Contact Temporarily Refusing All Calls Do Not Disturb Diverting Calls from a Contact to Another PartyUsing Instant Messaging Using Voice MailPress , and then select Features Messages Message Center Managing Instant Messages Press , and then select Features Messages Instant MessagesSending Instant Messages Working with Call Lists Viewing Call ListsClearing Call List Entries Editing Call List Entries Working with Contact DirectorySearching Contact Directory Updating Contact Directory Using Buddy Lists on To add a Contact Directory entry from a call list Working with Corporate Directory Searching Corporate DirectorySaving Corporate Directory Search Results Using Buddy Lists Updating Presence SettingsBlocking Contacts from Viewing Your Status Selecting Contacts to MonitorIntegrating with Microsoft Lync Server Select Features Presence Blocked List Features Presence Watcher ListWatcher List Press , and then select Features Presence Buddy StatusMonitoring the Status of Contacts in Your Buddy List Presence Icon Buddy StatusAccessing Personal Phone Settings with User Profiles Logging In and Out of a PhonePress , and then select Features User Login Log out Placing Calls from Phones that are in the Logged Out StateChanging Your Login Password Locking the PhoneAbout Your User Password Locking and Unlocking Your PhoneCalling and Answering from a Locked Phone Broadcasting Messages Using Push-to-Talk and Group Paging Push-to-Talk ModeSending PTT Broadcasts Replying to PTT Broadcasts Ending PTT Broadcasts Updating Channel Subscriptions Group Paging Mode Sending and Receiving PagesReceiving Pages Adjusting the Volume of Pages Integrating with Microsoft Lync Server Allowing Pages to Play During Active CallsPress , and then select Settings Basic Login Credentials Customizing What is HeardChanging the Ring Tone Changing the Speaker Volume Setting Unique Ring Tones for ContactsChanging the Ringer Volume Muting the Microphone Press , and then select Settings Basic Preferences LanguageCustomizing the Phone Display Changing the LanguageChanging the Time and Date Display Changing the Screen Contrast Updating the BacklightSelect Backlight Idle Intensity Press , and then select Settings Basic Backlight IntensityPress , and then select Settings Basic Backlight Timeout Select Maximum IntensitySymptom Problem Corrective Action TroubleshootingPower and Startup Network Ethernet. FromControls Functioning onAccess to Screens and Systems CallingOverall Functioning DisplaysAudio Basic Restart PhoneTesting Phone Hardware Investigating Phone WarningsPolycom SoundStation IP 5000 Phone User Guide Governing Law Service AgreementsLimitations of Liability Warranty Exclusive Polycom Limited Warranty and Limitation LiabilityExclusions Class B Digital Device or Peripheral Safety and Compliance Part 15 FCC RulesInstallation Instructions ModificationsSafety and Compliance CE Mark R & TTE Directive EU only Australia Warning Safety and ComplianceNew Zealand Telepermit Restriction of Hazardous Substances RoHSPolycom Take Back Operating Ambient Conditions End-User License Agreement for Polycom Software Support Services Limitation of Liability Israel Office Corporate HeadquartersNetherlands Office

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