Polycom manual Polycom SoundStation IP 5000 Phone User Guide

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Polycom® SoundStation® IP 5000 Phone User Guide

Temporarily Refusing All Calls (Do Not Disturb) . . . . . . . . . . . . . . . . . 20 Using Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Using Instant Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Managing Instant Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Sending Instant Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Working with Call Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Viewing Call Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Clearing Call List Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Editing Call List Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Working with Contact Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Searching Contact Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Updating Contact Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Adding Contact Directory Entries . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Updating Contact Directory Entries . . . . . . . . . . . . . . . . . . . . . . . . . 28 Deleting Contact Directory Entries . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Working with Corporate Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Searching Corporate Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Saving Corporate Directory Search Results . . . . . . . . . . . . . . . . . . . . . . 30 Using Buddy Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Updating Presence Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Selecting Contacts to Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Blocking Contacts from Viewing Your Status . . . . . . . . . . . . . . . . . . . . 32 Using Your Blocked List to Unblock Contacts . . . . . . . . . . . . . . . . 33 Monitoring the Status of Contacts in Your Buddy List . . . . . . . . . . . . . 34 Accessing Personal Phone Settings with User Profiles . . . . . . . . . . . . . . . . 35 Logging In and Out of a Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Placing Calls from Phones that are in the Logged Out State . . . . . . . . 36 Changing Your Login Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Locking the Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 About Your User Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Locking and Unlocking Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Calling and Answering from a Locked Phone . . . . . . . . . . . . . . . . . . . . 39 Broadcasting Messages Using Push-to-Talk and Group Paging . . . . . . . . 40 Push-to-Talk Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Sending and Receiving PTT Broadcasts . . . . . . . . . . . . . . . . . . . . . . 40 Replying to PTT Broadcasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Ending PTT Broadcasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Adjusting the Volume of PTT Broadcasts . . . . . . . . . . . . . . . . . . . . 43 Muting PTT Broadcasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Updating the Default Channel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Updating Channel Subscriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Allowing PTT Broadcasts to Play During Active Calls . . . . . . . . . 44 Group Paging Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Sending and Receiving Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Adjusting the Volume of Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

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Contents IP 5000 Phone Trademarks DisclaimerLimitation of Liability Customer FeedbackContents Polycom SoundStation IP 5000 Phone User Guide Polycom SoundStation IP 5000 Phone User Guide Polycom SoundStation IP 5000 Phone User Guide Changes to This Guide Before You Use Your PhoneUsing the Keypad Display Screen Phone Status Indicators Icon Line or Call State Description Navigating Menus and Calls If you want to Then do thisEntering Data and Enabling Items URLTo access the Web Configuration Utility for your phone Calling and Answering Answering CallsPlacing Calls Press or the Answer soft keyCalling by Entering an IP Address or URL To view this call list Press this arrow keyPress , and then select Features Corporate Directory Use the speed dial feature for fast, automated dialingWhile Your Phone Rings Ending CallsRejecting Calls While Your Phone Rings Forwarding Calls While Your Phone RingsHolding and Resuming Calls During CallsTransferring Calls Hosting Conference Calls Holding and Resuming Conferences Changing the Way Calls are Answered Forwarding CallsRejecting Calls from a Contact Temporarily Refusing All Calls Do Not Disturb Diverting Calls from a Contact to Another PartyUsing Instant Messaging Using Voice MailPress , and then select Features Messages Message Center Managing Instant Messages Press , and then select Features Messages Instant MessagesSending Instant Messages Working with Call Lists Viewing Call ListsClearing Call List Entries Editing Call List Entries Working with Contact DirectorySearching Contact Directory Updating Contact Directory Using Buddy Lists on To add a Contact Directory entry from a call list Working with Corporate Directory Searching Corporate DirectorySaving Corporate Directory Search Results Using Buddy Lists Updating Presence SettingsBlocking Contacts from Viewing Your Status Selecting Contacts to MonitorIntegrating with Microsoft Lync Server Select Features Presence Blocked List Features Presence Watcher ListPress , and then select Features Presence Buddy Status Monitoring the Status of Contacts in Your Buddy ListWatcher List Presence Icon Buddy StatusAccessing Personal Phone Settings with User Profiles Logging In and Out of a PhonePress , and then select Features User Login Log out Placing Calls from Phones that are in the Logged Out StateChanging Your Login Password Locking the PhoneAbout Your User Password Locking and Unlocking Your PhoneCalling and Answering from a Locked Phone Broadcasting Messages Using Push-to-Talk and Group Paging Push-to-Talk ModeSending PTT Broadcasts Replying to PTT Broadcasts Ending PTT Broadcasts Updating Channel Subscriptions Group Paging Mode Sending and Receiving PagesReceiving Pages Adjusting the Volume of Pages Integrating with Microsoft Lync Server Allowing Pages to Play During Active CallsPress , and then select Settings Basic Login Credentials Customizing What is HeardChanging the Ring Tone Changing the Speaker Volume Setting Unique Ring Tones for ContactsChanging the Ringer Volume Press , and then select Settings Basic Preferences Language Customizing the Phone DisplayMuting the Microphone Changing the LanguageChanging the Time and Date Display Changing the Screen Contrast Updating the BacklightPress , and then select Settings Basic Backlight Intensity Press , and then select Settings Basic Backlight TimeoutSelect Backlight Idle Intensity Select Maximum IntensityTroubleshooting Power and StartupSymptom Problem Corrective Action Network Ethernet. FromControls Functioning onAccess to Screens and Systems CallingDisplays AudioOverall Functioning Basic Restart PhoneTesting Phone Hardware Investigating Phone WarningsPolycom SoundStation IP 5000 Phone User Guide Governing Law Service AgreementsLimitations of Liability Warranty Exclusive Polycom Limited Warranty and Limitation LiabilityExclusions Safety and Compliance Part 15 FCC Rules Installation InstructionsClass B Digital Device or Peripheral ModificationsSafety and Compliance CE Mark R & TTE Directive EU only Safety and Compliance New Zealand TelepermitAustralia Warning Restriction of Hazardous Substances RoHSPolycom Take Back Operating Ambient Conditions End-User License Agreement for Polycom Software Support Services Limitation of Liability Israel Office Corporate HeadquartersNetherlands Office
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