Panasonic KX-TGA931T Answering system, Turning the answering system on/off, Greeting message

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Answering System

Answering system

The answering system can answer and record calls for you when you are unavailable to answer the phone.

You can also set the unit to play a greeting message but not to record caller messages. Select Greeting onlyas the recording time setting (page 35).

Important:

L Only 1 person can access the answering system (listen to messages, record a greeting message, etc.) at a time.

L When callers leave messages, the unit records the day and time of each message. Make sure the date and time have been correctly set (page 14).

Memory capacity

The total recording capacity (including your greeting message) is about 12 minutes. A maximum of 64 messages can be recorded.

Note:

L If message memory becomes full, the ANSWER ON indicator on the base unit flashes rapidly.

LWhen the message memory becomes full:

If you use the pre-recorded greeting message, the unit automatically switches to another pre-recorded greeting message asking callers to call again later.

If you recorded your own greeting message, the same message is still announced to callers even though their messages are not recorded.

Turning the answering system on/off

Press {ANSWER ON} to turn on/off the answering system.

L When the answering system is turned on, the ANSWER ON indicator lights up.

Call screening

While a caller is leaving a message, you can listen to the call through the base unit’s speaker. To adjust the speaker volume, press {^} or {V} repeatedly. You can answer the call by pressing {C} on the handset.

Turning off the call screening feature

When the base unit is not in use, press {GREETING CHECK}, then press and hold {V} until the base unit beeps.

OR

While screening a call, press and hold {V} until the sound goes off.

Note:

LIf you adjust the speaker volume while listening to messages or talking on the intercom, the speaker volume for call screening is turned on again.

Greeting message

When the unit answers a call, callers are greeted by a greeting message. You can record your own greeting message or use a pre-recorded greeting message.

Recording your greeting message

You can record your own greeting message (2 minutes max.).

30For assistance, please visit http://www.panasonic.com/help

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Contents Operating Instructions Introduction Caller ID ServiceVoice Mail Service PreparationKX-TG4321 series Product informationNotable differences between the models Model No Base unit HandsetAccessory item Quantity Accessory informationSupplied accessories Order numberAdditional/replacement accessories Expanding your phone systemSales and support information For your safety For best performance Important safety instructionsBattery Base unit location/avoiding noiseEnvironment Routine careControls Base unitHandset Display ConnectionsCharger Battery installation and replacement During a power failureIf you subscribe to a DSL/ADSL service Battery charge Battery level Battery iconSymbols used in these operating instructions Display language Setting up the unit before useDialing mode Voice guidance languageMaking calls Answering callsMute Useful features during a callHold FlashTemporary tone dialing for rotary/pulse service users Handset clarity boosterCall share Shared phonebook Adding entriesFinding and calling a phonebook entry Chain dial Editing entriesErasing entries NextMenu Programmable settingsProgramming by scrolling through the display menus Main menu Sub-menuInitial setting Programming using the direct commands Feature Setting code System CodeRing count Programming Setting the start and end time SettingsNight mode Alarm Turning night mode on/offOperating additional handsets Registering a unitCustomer support Registering a handset to a base unitCaller list Using Caller ID serviceCaller ID features Ringer IDErasing selected caller information Caller ID number auto edit featureEditing a caller’s phone number before calling back Erasing all caller informationStoring caller information into the phonebook SaveAnswering system Turning the answering system on/offGreeting message Listening to messages using the base unit Listening to messages using the handset Voice guidanceCalling back Caller ID subscribers only Remote commands Remote access codeUsing the answering system remotely Remote operationTurning on the answering system remotely Answering system settingsFor voice mail service subscribers Skipping the greeting message to leave a messageCaller’s recording time Message alertTo erase the voice mail access number Voice mail serviceStoring the voice mail VM access number Turning VM tone detection on/off The default setting is OnListening to voice mail messages New Voice Mail is displayed on the handsetIntercom Making an intercom callHandset locator Answering a transferred callBase unit Locator Wall mounting Or 102 mm Inches Error messages Display message Cause/solutionTroubleshooting General use Problem Cause/solutionProgrammable settings Problem Cause/solution Problem Cause/solution Battery recharge Problem Cause/solutionMaking/answering calls, intercom Caller ID Problem Cause/solution Answering system Problem Cause/solution When you ship the product Liquid damage Problem Cause/solutionFCC and other information Useful Information FCC RF Exposure Warning Energy StarSpecifications Customer services Or, contact us via the web atTTY users hearing or speech impaired users can call Warranty Limited Warranty Limits And Exclusions Index For your future reference Read this Operating InstructionsCall us at 1-800-211-PANA Panasonic Puerto Rico, Inc