Panasonic KX-FP181E operating instructions Setting up the voice and fax message reception

Page 54

Setup (KX-FP185 only)

TAD/FAX mode!

(using the built-in answering device and receiving voice and fax calls automatically)

When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message.

●You can use either the pre-recorded greeting messages (see next page) or your own greeting message (p. 54).

Setting up the voice and fax message reception

1 Set feature #77 to “TAD/FAX” (p. 71).

2 If the arrow (▼) is not shown on the right of the display, turn it on by pressing

AUTO ANSWER .

Display: TAD/FAX MODE

●The unit will play the greeting message.

●The remaining time for recording incoming messages will be displayed.

Example:	TIME = 10m13s

▼

ON

Display

AUTO ANSWER

Note:

●The incoming message recording time can be changed (feature #10 on page 65).

●For voice memory capacity for incoming messages, see page 86.

●When the remaining time is low, erase unnecessary messages (p. 57).

●While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not required, set to “OFF” (feature #67 on page 70).

Ring count in the TAD/FAX mode

The number of rings before a call is answered can be changed on feature #06 (p. 65). You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF.

TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages. If the unit answers on the second ring, there is at least one new recorded message. If the unit answers on the fourth ring, there are no new recorded messages. To save the toll charges for the call, hang up immediately when you hear the third ring. The third ring indicates that there are no new recorded messages.

RINGER OFF: The unit will answer without ringing.

●If you subscribe to a Caller ID service, set to 2 or more rings.

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Image 54

Contents Compact Plain Paper FAX Pictured model is KX-FP181Warranty Registration Date of purchase583250 08701 to Fax Terms and ConditionsDate of purchase Serial number Welcome to the world of Panasonic facsimilesFor your future reference Dealer’s name and address Dealer’s telephone numberImportant safety instructions Never install telephone wiring during a lightning stormTable of Contents Answering Device KX-FP185 only Programmable FeaturesCopy HelpAccessories Included accessoriesAccessory information Help Button Help functionEasy Dial SET Finding the Controls LocationFor KX-FP181 For KX-FP185 Removing the information leaflet Finding the Controls / SetupOverview Recording paper loadSetup Recording paperAdding paper Tension bar Connections KX-FP181 onlyMenu Setting the date and timeDate and time, your logo and facsimile telephone number SETSetting your logo Recall Mute SETDisplay order of characters To select characters using the Easy DialTo select characters with the dial keypad Easy DialStop Delete Setting your facsimile telephone numberRecall Easy Dial SET To correct a mistake To delete a numberVolumes Adjusting volumesMaking and Answering Calls Voice calls makingVoice calls answering Pause button for PBX users Recall button to use the recall featureRecall and Pause buttons To keep the present call and return to the first callHyphen Directory ProgramRecall Directory Program Delete Helpful hintLower case Number Right Alphabet Rotating to Left Symbol Easy Dial SET Directory Program Editing a stored name and numberErasing a stored name and number Easy Dial StopMaking a voice call using the Easy Dial directory Monitor Digital SP-PHONECaller ID service from your phone company How Caller ID is displayedPress Caller ID Search Confirming caller information using the Caller ID listViewing caller information on the display Rotate Easy DialCalling back using caller information Sample of a Caller ID listEasy Dial Caller ID Search Digital SP-PHONE FAX Start Want to store is displayed Storing caller information in the Easy Dial directoryUntil the number you Caller ID Search Easy Dial SET Directory ProgramErasing caller information Erasing specific caller informationErasing all stored caller information Receiving a request for voice contact Voice ContactInitiating voice contact Press MonitorSending Faxes Using the Easy Dial directoryEasy Dial Stop FAX Start Resolution ManuallyTo stop transmission Documents you can sendTo transmit more than 10 pages at a time Convenient way to send a faxSample of a sending report Communication Error code Message pReports for confirmation CommunicationEasy Dial Quick Scan Stop Resolution Sending a fax with the voice guide KX-FP185 onlySending from memory One time broadcast transmission Stop Easy Dial Resolution SET FAX StartTo cancel the broadcast setting Insert the document Face Down If necessary, pressTwice Broadcast transmission to pre-programmed partiesProgramming the stations in the broadcast memory Stop Easy Dial SET Directory ProgramAdding a new station in the broadcast memory Erasing a stored station in the broadcast memoryPress Directory Program to Easy Dial FAX Start Stop SET Resolution Sending to pre-programmed parties in the broadcast memorySample of a broadcast sending report Use only as fax Setting the unit to receive faxesReceiving Faxes You have to Set thisOther Options Use as telephone Automatic faxMostly voice calls You want to answerReceiving a fax manually TEL mode Answering all calls manuallyActivating the TEL mode Auto Answer Digital SP-PHONE KX-FP185FAX only mode All calls are received as faxes Activating the FAX only modeAuto Answer Using the unit with an answering machine Setting up the fax machine and an answering machineKX-FP181 only To use with a computer How the fax machine and answering machine workReceiving a voice message and fax document in one call Call is received TEL/FAX delayed ring countTo set the TEL/FAX mode Voice callWhen an extension telephone is connected Turning the Auto Answer mode on remotely Extension telephone To the EXT jack or same line Extension telephoneUnit will start reception Display Three timesFour times SET MenuWhen your pager receives a pager call Pager callMaking a copy Resolution Stop Copy Start CollateCopying Printing collated sorted copiesTo enlarge a document Recommended reduction rates Setting Size of recording paper100% default To reduce a documentSetting up the voice and fax message reception Ring count in the TAD/FAX modeGreeting KX-FP185 only When the unit is ready to receive voice and fax callsWhen voice or fax memory is full Pre-recorded greeting messagesRecord Recording your own greeting messagesSuggested messages MicrophoneErasing your own recorded greeting messages Checking the greeting messagesErase Start Stop SET Slow Quick Incoming Messages KX-FP185 onlyListening to recorded messages Stop Easy DialErasing all the messages Erasing recorded messagesErasing a specific message Press Erase while listening toStart Memo message Leaving a message for others or yourselfTelephone conversation Record StopRemote Operation KX-FP185 only Operating from a remote locationRemote operation card Operation from a remote touch tone telephone Listening to recorded messagesOther remote operations Option KX-FP185 only Transferring recorded messages to another telephoneTo check your transfer greeting message Recording your own transfer greeting messageSuggested message To erase your transfer greeting messageFeatures Summary ProgrammingGeneral programming method Programming table Basic featuresError VOX#11 How to set menu optionsOn / ID=111 #12Advanced features Normal #46 #43#44 #47#61 #60Check #67FAX only TAD/FAXError Messages Communication message Error Cause & Remedy CodeReports Display Display message Cause & RemedyTransmission error occurred. Try again When making a copy, the document being stored exceedsService personnel Memory capacity of the unit. Press Stop to clearOperations GeneralFax sending Fax receivingReceive mode CopyingUsing an answering machine KX-FP181 only If a power failure occurs Sample of a power down reportJams Recording paper jamLeft Sending document jamsSending document does not feed, or multi-feeds CentreCleaning Document feederThermal head Ink Film Replacing the ink filmGear Dotted area Front cover Back cover Display Twice Display Print ReportsReference lists and reports To start printingSpecifications Technical data about this productImportant Information Important InformationMethod of connection Fitting a plug to the mains lead Panasonic Business Systems U.K GuaranteeCondition of guarantee Please keep these Operating Instructions with your receiptIndex IndexIndex 62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan