HP RISS Components manual Repository-level retention, Viewing reprocessing history logs

Viewing reprocessing history logs

The reprocessing history log at the bottom of the Reprocessing view shows a list of the last successful reprocessing runs for each configured domain. The log includes each domain group, when a domain was reprocessed last, and the number of processed files. This report is based on data from smart cell groups, which is averaged from the individual smart cells of each group.

Repository-level retention

RISS archives emails and other documents in one or more repositories. A repository is a virtual collection of documents associated with a given user by routing rules (storing) and access control lists (ACLs) (retrieving).

You can use the Retention view to configure document retention periods for domains and repositories. For example, you can remove expired stored data or remove access to stored data for specific repositories based on user-defined retention policies. When the retention rules locate expired data, references to the data are removed from the index. The data itself is removed from the file system after all references to it have been removed. This is useful in meeting compliance requirements, when your company must retain all emails for a specified number of years.

In addition to a history log report, the Retention view displays a domain’s retention period and status. Each repository within the domain also has a retention period. If the domain’s retention period is greater than a specific repository’s retention period, the domain’s retention period is applied to that repository. Otherwise, the repository’s retention period is applied.

NOTE:

Quarantine repositories are the exception to this rule because they have an infinite retention period.

Table 40 Link to Retention view

Origin	Link
left menu	Data Management > Retention

Searching for and editing a repository retention period

Changes to user repository retention periods are handled by the Account Manager. You can change the retention period in the Account Manager, or you can edit the same form from the Retention view.

To search for a specific repository and change its retention period in the Retention view:

1.Enter all or part of the user name in the Edit User Repositories box and click Search.

The search function uses the “Like” SQL database capability. For example, you could enter jack to match users jackdoe or jacksmith. Entering %doe would match users jackdoe, janedoe,

or maryjanedoe. Entering %ja% would match users jadams, jackdoe, janedoe, jacksmith, or maryjanedoe.

Searches are not case sensitive.

2.If necessary, click one of the repository tabs (Regulated, Unregulated, Quarantine, Other) to locate the repository.

3.Click the repository name to edit its retention period.

68 Data management