Brother 3200c 190

Using ScanSoft™ PaperPort® 8.0 and TextBridge® OCR (For Windows® XP)

ScanSoftTM PaperPort® for Brother is a document management application. You will use PaperPort® to view scanned documents.

PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing.

ScanSoftTM PaperPort® can be accessed through the ScanSoftTM PaperPort® program group.

See On-Line Documentation for Multi-Function Link® Pro on the CD-ROM.

The complete ScanSoftTM PaperPort® Users Guide, including ScanSoftTM TextBridge® OCR, is in the On-Line documentation on the CD-ROM.

This chapter is only an introduction to the basic operations.

When you install Multi-Function Link® Pro, ScanSoftTM PaperPort® for Brother and ScanSoftTM TextBridge® OCR are installed with it automatically.

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Contents

Page If You Need to Call Customer Service Register Your Product Frequently Asked Questions (FAQs) For Customer Service Service Center Locator (USA Only) Service Center Locations (Canada Only) Brother fax back system (USA Only) Notice – Disclaimer of Warranties (USA and Canada) Compilation and Publication Notice Brother® One Year Limited Warranty and Replacement Service (USA Only) Important: BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada Only) Sending Black & White Faxes Automatic Transmission Sending a Cover Page Real Time Transmission Receiving Faxes Storing Numbers Storing One Touch Dial Numbers Storing Speed Dial Numbers Telephone Operation Introduction Assembly and Connections On-ScreenProgramming Setup Receive Setup Send Auto Dial Numbers and Dialing Options Telephone Services Remote Fax Options Printer Driver Settings (For Windows® Only) Using the Windows® -BasedBrother MFL-Pro Control Center (For Windows® Using the Windows® -BasedBrother SmartUI How to scan using Windows® Using Remote Setup (For Windows® Only) Using PC-FAX(For Windows® Only) Using the Brother MFC with a New Power Important Information Troubleshooting and Routine Maintenance Specifications Page 1 1Introduction Fax Test Sheet and Product Registration (USA Only) On-LineRegistration (USA and Canada) 6Copy Keys: (For the Next Copy Only) BFax Keys: CNavigation Keys: Custom Features Do You Have Voice Mail on the Phone Line Why Should There Be Trouble How Can You Avoid Possible Problems Fax Tones and Handshake ECM (Error Correction Mode) 2 2Assembly and Connections WARNING Removing the Protective Yellow Bar Setting Up the MFC Page Page Page Loading Paper in the Paper Tray Installing the Ink Cartridges Page Important Page Answering Device (TAD) Sequence Connections Recording Outgoing Message (OGM) Special Line Considerations Roll Over Phone Lines Two-LinePhone System Converting Telephone Wall Outlets Installing MFC, External Two-LineTAD and Two-LineTelephone Multi-LineConnections (PBX) If You are Installing the MFC to Work with a PBX: Custom Features on Your Phone Line 3 3Paper Paper Capacity of Paper Tray Paper Specifications for Paper Tray Print Area 4 4On-ScreenProgramming Page Page Page Page Page Page Page Page 5 5Initial Setup Setting Date and Time Setting Station ID Entering Text Inserting Spaces Making Corrections Repeating Letters Special Characters and Symbols N OT I C E Setting the Ring Volume Setting the Beeper Volume Setting the Speaker Volume Setting the Handset Volume Choosing the Handset Volume (For Volume Amplify) Setting Volume Amplify Turning On Automatic Daylight Savings Time Setting Tone/Pulse Dialing Mode Memory Storage 6 6Setup Receive To Select or Change Your Receive Mode Setting Ring Delay Setting the F/T Ring Time (For FAX/TEL Mode Only) Easy Receive Printing a Reduced Incoming Fax (Auto Reduction) Operation from Extension Telephones For FAX/TEL Mode Only Using a Cordless External Handset Changing the Remote Codes Printing a Fax in Memory Polling Setting Up Polling Receive Setting Up Sequential Polling Receive Canceling a Scheduled Job 7 7Setup Send Sending Faxes with Multiple Settings Contrast Automatic Transmission Manual Transmission Fax Resolution Color Fax Transmission Manual and Automatic Fax Redial Dual Access (Not Available for Color Faxes) Real Time Transmission Checking Job Status Canceling a Job in Memory Composing Electronic Cover Page Composing Your Own Comments Cover Page for the Next Fax Only Always Send a Cover Page Using a Printed Cover Page Overseas Mode Delayed FAX (Not Available for Color Faxes) Delayed Batch Transmission (Not Available for Color Faxes) Setting Up Polled Transmit (Not Available for Color Faxes) 8 8Auto Dial Numbers and Dialing Options Storing Speed Dial Numbers Changing One Touch and Speed Dial Numbers Setting Up Groups for Broadcasting Search Manual Dialing One Touch Dialing Speed Dialing Access Codes and Credit Card Numbers Broadcasting (Not Available for Color Faxes) Fax Redial Pause Hold Tone/Pulse 9 9Telephone Services Do You Have Voice Mail Before You Choose the Ring Pattern to Register VERY IMPORTANT Registering the Distinctive Ring Pattern Viewing Caller ID List Printing Caller ID List 10 10Remote Fax Options Backup Print Using Remote Retrieval Access Code Remote Commands Retrieving Fax Messages Changing Fax Forwarding Number 11 11Printing Reports Using the Reports Key To Print a Report Making Copies Out of Memory Message Copying Using Multiple Settings Using the Options Key Paper Type Copy Quality Copy Brightness Reducing and Enlarging Copies Selecting Fixed Reduction Ratios: 2 in Special Copy Option Page Copy Contrast Copy Quality Color Adjustment Page 13 13Using the MFC as a Printer Page Ink Key Clearing Data from the Memory 14 14Printer Driver Settings Paper Tab Orientation Copy/Page Order Paper Thickness Scaling Paper Source Quality/Color Tab Quality Media Document Color Matching Custom Setting Page Color/Mono Bi-DirectionalPrinting Fast Draft Mode Advanced Tab Watermark Watermark Style Device Options Print Date & Time Support Layout Tab *1 Orientation *2 Pages Per Sheet Paper/Quality Tab *1 Tray Selection *2 Quality Settings *3 Color Advanced Options *1 Paper /Output *2 Graphic *3 Document Options *4 Printer Features Page AutoLoad the Brother Control Center How to Turn Off AutoLoad Auto Configuration Scanning Operations Copy Operations PC Fax Operation Scanner Settings for Scan, Copy and PC Fax Buttons Global Settings Setting Up the Scanner Configurations To Access the Scanner Configurations Screen: Perform an Operation from the Control Center Screen Page Destination Folder E-mailApplication File Attachments Conversion Options Format Show QuickSend Menu QuickSend List Page Word Processor Target Application Copy Settings FAX Settings 16 16Using the Windows® -Based Brother SmartUI Control Center (For Windows® XP) How to Turn Off Auto Load Page Scan To E-mail Scan To Image Scan To OCR Page Scan Fax Custom Page Page Page Page Page Page Page Page Page Page Page Page Page Customizing a User Defined Button 1. Select the Scan Action 2. Select Configuration for the Scan Type Page Page Page 3. Select Scan Settings 17 17How to scan using Windows® PreScanning to crop a portion you want to scan How to Use PreScan to Adjust an Image: Scanning a whole page Settings in the Scanner Window Resolution: Scan Type: Brightness: Contrast: Size: Custom: WIA compliant Scanning a document into the PC Brother Scanner Utility Scan to E-mail Scan Image Scan/OCR Page Viewing Items in ScanSoft™ PaperPort® for Brother Organizing Your Items in Folders Links to Many Other Applications Using ScanSoft™ TextBridge® OCR (Converting Image Text to Text You Can Edit) Importing Items from Other Applications Exporting Items in Other Formats Exporting an Image File Page Viewing items Organizing your items in folders Quick links to other applications ScanSoft™ TextBridge® OCR lets you convert image text in to text you can edit You can Import items from other applications You can Export items in other formats Exporting an image file 18 18Using Remote Setup 19 19Using PC-FAX Setting Up Sending Outside line access Include header Address Book file User interface Simple Style Facsimile Style Page The Address Book Setting Up a Member in the Address Book Setting Up a Group for Broadcasting Editing Member Information Deleting a Member or Group Exporting the Address Book Importing to the Address Book Setting Up a Cover Page From Comment Select Cover Page Form Import BMP file Count Cover Page Sending a File as a PC-FAXUsing the Facsimile Style Redial Sending a File as a PC-FAXUsing the Simple Style Page 20 20Using Automatic E-MailPrinting 21 21Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™ /iBook™ Page Choosing page setup options Printing a document Choosing printing options Page Page Setting Up Your Address Book Adding a New Member Adding a New Group Page Accessing the Scanner Scanning a Document into Your Macintosh G3, G4 or iMac Image Resolution Color Type Scanning Area Business Card Size Miscellaneous Brightness Contrast Color Sync Dialog Scanner Profile PreScanning an Image Page 22 22Important Information Page Industry Canada Compliance Statement (For Canada Only) International ENERGY STAR® Compliance Statement Page Page 23 23Troubleshooting and Routine Maintenance Error Messages Page Original Jam Printer Jam or Paper Jam Page Page If You Are Having Difficulty with Your MFC Page Page Cleaning the Print Head Print Quality Check STEP A: Color Block Quality Check STEP B: Alignment Check Page Page Page Page Cleaning the Scanner Cleaning the MFC Printer Platen Replacing the Ink Cartridges Page Page S SSpecifications Printing Controller Computer Requirements Print Media Consumable Items Page Page Page Page Page Page Page Page Remote Retrieval Access Card Page EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) Visit us on the World Wide Web http://www.brother.com