Chapter 6

Recording an outgoing message (OGM)

a Record 5 seconds of silence at the beginning of your message. This allows your machine time to listen for fax tones.

b Limit your speaking to 20 seconds.

c End your 20-second message by giving your Remote Activation code for people sending manual faxes. For example:

“After the beep, leave a message or press l51 (l91 for New Zealand) and Start to send a fax.”

Note

•You need to turn the Remote Codes setting to on to use the Fax Activation Code l51 (l91 for New Zealand). (See Using Remote Codes on page 40.)

•We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a loud voice. You may try leaving out this pause, but if your machine has trouble receiving faxes, then you should re-record the OGM to include it.

Multi-line connections (PABX)

Most offices use a central telephone system.

Brother recommends that all our Fax/MFC machines be connected to a discreet (dedicated) line. Although a particular PABX may appear to work with a particular model of fax machine, we cannot guarantee that the unit will operate correctly.

While it is often relatively simple to connect a fax machine to a PABX, (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you.

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Brother does not recommend the use of a PABX line. PABX limitations in general can cause some functions of the fax machine not to work correctly.