Outgoing messages, Answer and Record, Answer Only | BT XA 3000

Freelance 3000 user guide ~ 2nd Edition ~ 11th October ’04 ~ 6397

Outgoing messages

The outgoing message is the message a caller first hears when the answering machine picks up their call. Your BT Freelance XA 3000 comes with 2 pre-recorded outgoing messages to choose from as follows:

Answer and Record

Your BT Freelance XA 3000 has a pre-set Answer and Record outgoing message that allows your caller to leave a message.

“Hello, your call cannot be taken at the moment, so please leave your message after the tone”.

However, you can record your own Answer and Record outgoing message if you wish, see ‘To record your own Answer and Record outgoing message’, opposite.

Answer Only

Your BT Freelance XA 3000 will play a pre-recorded Answer Only outgoing message but will not allow your

caller to leave a message.

“Hello, your call cannot be taken at the moment and you cannot leave a message, so please call later”.

You can also record your own Answer Only outgoing message if you wish, see ‘To record your own Answer Only outgoing message’, page 39.

Note

You can only record your own outgoing messages via the handset.

To record your own Answer and Record outgoing message

You can record your own

Answer and Record

outgoing message to use instead of the pre-recorded message already available. Your outgoing message can be up to 3 minutes long. Your own outgoing message will replace the Answer and Record pre-recorded outgoing message, but it is possible to reinstate it later if you wish (see page 41).

Pick up the handset.

	Press the button twice.
Menu	You will hear the main menu
	announcement from the
	handset earpiece.

Press the 8 button for the outgoing message menu.

To record your own Answer and Record outgoing message, press the 3 button. The prompt will announce, “Please speak after the tone. To end recording, press #”.

ANSWER MACHINE

38

Image 37

BT XA 3000 manual Outgoing messages, Answer Only, To record your own Answer and Record outgoing message

Contents

User Guide Explanation of the display icons Quick Guide Information for the handset settings Information for the answering machine settings Menu Structure Freelance 3000 user guide ~ 2nd Edition ~ 11th October ’04 ~ There is a detailed Index at the end of this guide, see This guide Dect Introduction Addition Unpacking your BT Freelance XA3000For your records General Safety information Connect the power supply to the base Setting up To reach full charge Battery low warning Battery performance = Sun, 2 = Mon = Tues, 4 = Wed = Thur, 6 = Fri, 7 = Sat To set the day and timeFor example Handsets, please see If you wish to register additional Attach the belt clip optional Your Freelance XA 3000 Twin Is now ready for use Call timer Using the telephoneMaking and receiving calls To end a call To adjust the speech volume during a callTo receive a call To adjust the handsfree volume To switch to handsfree during a callHandsfree Redial Secrecy To switch secrecy on / offName and number Phonebook Dial from the redial list To view/dial entries Phonebook To enter a pause in a stored number ‘Entering names’ on To edit an entry PhonebookTo delete a Phonebook entry Paging calls cannot be answered by a handset Paging handsetsTo page a handset from the base To adjust the handset ringer volume To switch keypad beeps on and off To name a handset EXT MEL To set the handset language To default back to the English language follow To adjust the base ringer volume Base settingsTo adjust the base ringer melody To select a base station To change the base station PIN code English Handset language Calls list Using Caller Display0800 800 Caller information not available Press and hold the button to return to the standby screen To enter and view the Calls listTo dial a number from Calls list To delete a number from the Calls list Call WaitingTo delete all numbers from the Calls list To accept a Call Waiting call Freelance 3000 user guide ~ 2nd Edition ~ 11th October ’04 ~ Message display on the base station Setting up and personalising your answering machine On/Off Answer ON/OFF button to Answer delayIf you hear Answer on, your outgoing message is.... To switch audible message alert on or OFF To change the answer delay settingAudible Message alert Press and release the Skip Answer and Record Outgoing messagesAnswer Only To record your own Answer and Record outgoing message To record your own Answer Only outgoing message Throughout recording r will flash on the base unit display To select your outgoing messages via the base unit Ans. Press the Answer ON/OFFEither Followed by Your outgoing message isYour outgoing message is Followed by Return the handset to standby To pause a message during playback To playback messages During playback To cancel deletionTo delete an individual message To delete all messages To screen a call from the base unit Call screening Accessing your messages from the handset To play new messages Press the 2 button to play all messages Memos You cannot record a memo using the base unitTo skip back during message playback To delete all messages To skip forward during message playback To record a new memo Call screening/Call intercept To change your security PIN code Remote access To check for messages Time saver Remote access main menu At the handset At the base Handsets can only be de-registered via another handset Transferring calls Internal callsTo make an internal call to another handset To transfer an external call between handsets Handset Priority Replacing the handset batteries HelpNo display appears No dial tone Handset does not ring Cannot adjust an option in the base stationBuzzing noise on my radio, TV, computer or hearing aid Charger does not appear to be working General information Guarantee Switchboard external line access code Switchboard compatibilityTechnical information Recall To automatically insert a pause after an access code Index Index Freelance 3000 user guide ~ 2nd Edition ~ 11th October ’04 ~ TTE Ofﬁces worldwide