Users Guide
June
Contents
Loading paper and specialty media
Paper and specialty media guide
Printing
Copying 106
Faxing 125
Scanning 150
Understanding the printer menus 158
Saving money and the environment 242
Troubleshooting 302
Maintaining the printer 252
Managing the printer 271
Clearing jams 274
370
Index 387
Safety information
Safety information
Page
Learning about the printer
Finding information about the printer
Learning about the printer
What are you looking for? Find it here
Selecting a location for the printer
Other countries and regions-See the printed
Right side 15 cm 6 Front 39.4 cm 15.5 Left side Rear Top
Printer configurations
Basic model
Understanding the basic functions of the scanner
Configured model
Hardware option Alternative hardware option
Using the ADF and scanner glass
Using the ADF
Using the scanner glass
You can use the ADF or the scanner glass to scan documents
Understanding the printer control panel
Using the printer control panel
Understanding the printer control panel
Indicator light Printer status
Understanding the home screen
Sleep button light Printer status
Touch
Features
Feature Description
Touch Accept Save a setting
Using the touch-screen buttons
Other touch-screen buttons
Understanding the printer control panel
Setting up and using the home screen applications
Finding the IP address of the printer
Finding the IP address of the computer
For Windows users
Accessing the Embedded Web Server
Click Settings General Settings Home screen customization
Customizing the home screen
For Macintosh users
Setting up Forms and Favorites
Understanding the different applications
Activating the home screen applications
Finding information about the home screen applications
Click Settings Apps Apps Management Forms and Favorites
Setting up Card Copy
Click Settings Apps Apps Management Card Copy
Using MyShortcut
Setting up Multi Send
Click Settings Apps Apps Management Multi Send
Setting up Scan to Network
UseTo
Exporting and importing a configuration
Setting up Remote Operator Panel
Click Settings Remote Operator Panel Settings
Click Submit
Additional printer setup
Installing internal options
Accessing the controller board
Available internal options
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Additional printer setup Close the access cover
Installing a memory card
Unpack the memory card
Installing an optional card
Additional printer setup Access the controller board
Installing an Internal Solutions Port
Additional printer setup Unpack the ISP kit
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Installing a printer hard disk
Unpack the printer hard disk
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Removing a printer hard disk
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Order of installation
Installing hardware options
Installing optional trays
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Attaching cables
EXT port
Installing the printer software
Setting up the printer software
Organizing cables
Updating available options in the printer driver
Macintosh
Open the printers folder
Windows
Click Update Now ‑ Ask Printer
Preparing to set up the printer on an Ethernet network
Networking
Installing the printer on an Ethernet network
For Windows users
For Macintosh users
Select Ethernet connection, and then click Continue
Preparing to set up the printer on a wireless network
Click +
Connecting the printer using the Wireless Setup Wizard
Select a wireless connection setup
Network/Ports Active NIC Auto Submit
From the printer control panel, navigate to
Using the Push Button Configuration method
Using the Personal Identification Number PIN method
Additional printer setup
Follow the instructions on the printer display
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For Macintosh users
Setting up serial printing
AppleTalk select the printer Add
Verifying printer setup
Click Continue Finish
Printing a menu settings
Printing a network setup
Reports Menu Settings
From the home screen, navigate to
Setting the paper size and type
Configuring Universal paper settings
Loading paper and specialty media
Loading the 550‑sheet tray
Loading paper and specialty media
Page
Loading paper and specialty media
Page
ABC
One ‑sided printing Two ‑sided printing
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Page
Page
Pull out the tray Adjust the width and length guides
Loading the 2100‑sheet tray
Loading A5‑size paper
Loading A4‑, letter‑, legal‑, oficio‑, and folio‑size paper
Page
Page
ABC
Page
Loading the multipurpose feeder
Pull down the multipurpose feeder door
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One ‑sided printing
Loading paper and specialty media
RLT CEX E
Using the Embedded Web Server
Linking and unlinking trays
Linking and unlinking trays
Creating a custom name for a paper type
Using the printer control panel
Click Settings Paper Menu Custom Types
Assigning a custom paper type
Paper Menu Custom Names
Using specialty media
Tips on using card stock
Tips on using envelopes
Paper and specialty media guide
Tips on using letterhead
Tips on using labels
Source Printing Printable side Paper orientation
Paper characteristics
Tips on using transparencies
Paper guidelines
Using recycled paper and other office papers
Fiber content
Selecting paper
Selecting preprinted forms and letterhead
Unacceptable paper examples
Storing paper
Supported paper sizes, types, and weights
Paper sizes supported by the printer
Paper size Dimensions
Feeder Glass
Paper types and weights supported by the printer
Printer engine supports 60-176‑g/m216-47‑lb paper weights
Supported paper sizes
Paper type 550 ‑sheet tray 2100 ‑sheet Multipurpose Duplex
Supported paper types and weights
Envelope 105 g/m
Rough Envelope 105 g/m
Letterhead 90-176 g/m
Preprinted 90-176 g/m
Adjusting toner darkness
Printing
Printing forms and a document
Printing forms
Click Settings Print Settings Quality Menu Toner Darkness
Settings Print Settings Quality Menu Toner Darkness
Printing from a flash drive or mobile device
Printing from a flash drive
Supported flash drives and file types
Printing confidential and other held jobs
Printing from a mobile device
Storing print jobs in the printer
Printing 102
Printing confidential and other held jobs
Printing 103
Canceling a print job
Printing information pages
Canceling a print job from the computer
Printing 105
Copying using the ADF
Copying
Making copies
Making a quick copy
Copying using the scanner glass
Copying photos
Copying on specialty media
Copying on transparencies
Creating a copy shortcut using the printer control panel
Copying on letterhead
Customizing copy settings
Making copies using paper from a selected tray
Copying to a different size
Copying different paper sizes
Copying on both sides of the paper duplexing
Example 2 Copying on a single paper size
Copy to Auto Size Match Copy It
Copy to Letter Copy It
Adjusting copy quality
Reducing or enlarging copies
Placing separator sheets between copies
Collating copies
Collated Not collated
Copying multiple pages onto a single sheet
Creating a custom copy job
Copy Advanced Options Separator Sheets
Between Copies Between Jobs Between Pages Off
Placing a header or footer on pages
Placing information on copies
Placing an overlay message on each
Canceling a copy job
Canceling a copy job while pages are being printed
Understanding the copy options
Copy from
Content
Scale
Darkness
Sides Duplex
Using the advanced options
Save As Shortcut
Setting up the printer to e-mail
Setting up the e-mail function
Configuring e‑mail settings
Click Settings E-mail/FTP Settings E-mail Settings
Creating an e-mail shortcut using the Embedded Web Server
Creating an e-mail shortcut using the printer control panel
Click Settings
Creating an e-mail shortcut
Sending an e-mail using the printer control panel
Sending an e‑mail using a shortcut number
Mailing a document
Mailing 120
Customizing e-mail settings
Sending an e‑mail using the address book
Adding e-mail subject and message information
Changing the output file type
Canceling an e-mail
Understanding the e-mail options
Send As
Resolution
Mailing 123
Setup
Scan Preview
Faxing
Setting up the printer to fax
Faxing 125
Initial fax setup
Using the printer control panel for fax setup
Using the Embedded Web Server for fax setup
Click Settings Fax Settings Analog Fax Setup
Setup 1 Printer is connected to a dedicated fax line
Choosing a fax connection
Scenario 1 Standard telephone line
Faxing 127
Tips for this setup
Faxing 128
To connect
Connected to the same telephone wall jack
Faxing 129
Connected to different wall jacks
To connect
Scenario 2 Digital Subscriber Line DSL
Faxing 131
Scenario 3 VoIP telephone service
Faxing 133
Setup 1 Printer is connected directly to a cable modem
Faxing 134
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Part name Part number Lexmark adapter plug 40X8519
Connecting the printer to a non‑RJ‑11 wall jack
Faxing 137
Connecting the printer to a wall jack in Germany
Faxing 138
Faxing 139 Connect the printer to any of the N ports
Connecting to a distinctive ring service
Setting the outgoing fax name and number
Settings Fax Settings Analog Fax Setup Answer On
Faxing 140
Setting the date and time
Configuring the printer to observe daylight saving time
Sending a fax using the printer control panel
Sending a fax
Sending a fax using a shortcut number
Sending a fax using the computer
Fax tab Enable fax
Sending a fax using the address book
Sending a fax at a scheduled time
Customizing fax settings
Changing the fax resolution
Click Settings Manage Shortcuts Fax Shortcut Setup
Creating shortcuts
Click Settings Reports Click Fax Job Log or Fax Call Log
Making a fax lighter or darker
Viewing a fax log
Blocking junk faxes
Canceling an outgoing fax
Click Settings Fax Settings Analog Fax Setup Holding Faxes
Holding and forwarding faxes
Holding faxes
Click Settings Fax Settings
Understanding the fax options
Forwarding a fax
Off Always On Manual Scheduled
Faxing 148
Delayed Send
This option lets you send a fax at a later time or date
Faxing 149
Using Scan to Network
Creating an FTP shortcut using the Embedded Web Server
Scanning
Scanning to an FTP address
Scanning to an FTP address using the printer control panel
Creating an FTP shortcut using the printer control panel
Scanning to an FTP address
Scanning to an FTP address using a shortcut number
Scanning an FTP using the address book
Scanning to a computer or flash drive
Scanning 152
Scanning 153
Scanning to a computer using the Embedded Web Server
Click Scan Profile Create Scan Profile
Setting up Scan to Computer
Scanning to a flash drive
Scanning 154
Click Next Close
This option lets you type a file name for the scan image
Understanding the scan options
This option lets you set the output type for the scan image
Content
Scanning 157
Menus list
Understanding the printer m enus
Understanding the printer menus 158
Default Source menu
Configure MP menu
Paper menu
Understanding the printer menus 159
Paper Size/Type menu
Understanding the printer menus 160
Tray x Size
Tray x Type
MP Feeder Size
Understanding the printer menus 161
MP Feeder Type
Understanding the printer menus 162
Manual Paper Size
Manual Paper Type
Manual Envelope Size
Paper Texture menu
Substitute Size menu
Understanding the printer menus 163
Understanding the printer menus 164
Paper Weight menu
Understanding the printer menus 165
Understanding the printer menus 166
Paper Loading menu
Understanding the printer menus 167
Custom Types menu
Custom Names menu
Understanding the printer menus 168
Use Custom Name
Custom Scan Sizes menu
Custom Bin Names menu
Understanding the printer menus 169
Custom Scan Size
Bin Setup menu
Universal Setup menu
Understanding the printer menus 170
Configure Bins
Understanding the printer menus 171
Overflow Bin
Assign Type/Bin
Reports menu
Reports menu
Understanding the printer menus 172
Network/Ports menu
Active NIC menu
Standard Network or Network x menu
Understanding the printer menus 173
Understanding the printer menus 174
To access the menu, navigate to either of the following
Network Card menu
TCP/IP menu
Understanding the printer menus 175
Understanding the printer menus 176
Network/Ports Network x Network x Setup Wireless
Wireless menu
IPv6 menu
AppleTalk menu
Understanding the printer menus 178
Understanding the printer menus 179
Standard USB menu
USB Buffer
Parallel x menu
Understanding the printer menus 180
ENA Address
ENA Netmask
Parallel Buffer
Understanding the printer menus 181
Advanced Status
Parallel Mode
Serial x menu
Understanding the printer menus 182
Protocol
Understanding the printer menus 183
Serial Buffer
Understanding the printer menus 184
Robust XON
Baud
Data Bits
Smtp Setup menu
Understanding the printer menus 185
Security menu
Edit Security Setups menu
Understanding the printer menus 186
Miscellaneous Security Settings menu
Edit Access Controls
Login Restrictions
Security Reset Jumper
Confidential Print menu
Understanding the printer menus 188
Security Audit Log menu
Erase Temporary Data Files menu
Understanding the printer menus 189
Set Date/Time menu
Understanding the printer menus 190
General Settings menu
Settings menu
Understanding the printer menus 191
Quiet Mode
Run Initial setup
Understanding the printer menus 192
ADF Loaded Beep
Understanding the printer menus 193
Keyboard
Paper Sizes
Scan to PC Port Range
Understanding the printer menus 194
Displayed Information
Understanding the printer menus 195
Home screen customization
Date Format
Time Format
Understanding the printer menus 196
Understanding the printer menus 197
Hibernate Timeout on Connection
Understanding the printer menus 198
Print Recovery
Error Recovery
Understanding the printer menus 199
Copy Settings menu
Understanding the printer menus 200
Understanding the printer menus 201
Understanding the printer menus 202
Understanding the printer menus 203
Understanding the printer menus 204
Fax Mode Analog Fax Setup menu
Fax Settings menu
Understanding the printer menus 205
Understanding the printer menus 206
Resolution
Fax Cover
Understanding the printer menus 207
Dial Prefix
Understanding the printer menus 208
Understanding the printer menus 209
Temperature
Color Balance
Understanding the printer menus 210
Understanding the printer menus 211
Understanding the printer menus 212
‑mail Settings menu
Understanding the printer menus 213
Format
Understanding the printer menus 214
Color
Understanding the printer menus 215
Orientation
Understanding the printer menus 216
Understanding the printer menus 217
Understanding the printer menus 218
FTP Settings menu
Use cc/bcc
Understanding the printer menus 219
Understanding the printer menus 220
FTP bit Depth
Understanding the printer menus 221
File Name
Understanding the printer menus 222
Flash Drive menu
Scan Settings
Understanding the printer menus 223
Understanding the printer menus 224
Understanding the printer menus 225
Scan Bit Depth
Understanding the printer menus 226
Print Settings
Copies
Understanding the printer menus 227
Setup menu
Print Settings
Understanding the printer menus 228
Understanding the printer menus 229
Print Area
Download Target
Resource Save
Finishing menu
Understanding the printer menus 230
Staple Job
Understanding the printer menus 231
Run Stapler Test
Quality menu
Understanding the printer menus 232
Job Accounting menu
Understanding the printer menus 233
Utilities menu
Understanding the printer menus 234
PostScript menu
XPS menu
Understanding the printer menus 235
PCL Emul menu
Understanding the printer menus 236
PCL Emulation Settings
Understanding the printer menus 237
Understanding the printer menus 238
Tray Renumber
Html menu
Understanding the printer menus 239
Font Size
Scale
Help menu
Image menu
Understanding the printer menus 240
Menu item Description
Understanding the printer menus 241
Using recycled paper
Saving money and the environment
Saving paper and toner
Conserving supplies
Using Eco‑Mode
Saving energy
Reducing printer noise
Avoid paper jams
Adjusting Sleep mode
Click Settings General Settings Timeouts
Settings General Settings Timeouts Sleep Mode
Saving money and the environment 244
Using Hibernate mode
Adjusting the brightness of the printer display
Click Settings General Settings Sleep Button Settings
Settings General Settings
Settings General Settings Screen Brightness
Recycling
Recycling Lexmark products
Recycling Lexmark packaging
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Securing the printer
Statement of Volatility
Erasing volatile memory
Disposing of a printer hard disk
Using the printer control panel
Touch Wipe All Settings
Touch Back Exit Config Menu
Erasing non‑volatile memory
Configuring printer hard disk encryption
Using the Embedded Web Server
Click Settings Security Disk Encryption
Touch Disk Encryption Enable
Finding printer security information
Lexmark security Web
Cleaning printer parts
Cleaning the printer
Maintaining the printer
Maintaining the printer 252
Cleaning the scanner glass
Maintaining the printer 253
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Close the scanner cover
Emptying the hole punch box
Pull out the hole punch box
Checking the status of parts and supplies
From the home screen, touch Status/Supplies View Supplies
Using genuine Lexmark parts and supplies
Estimated number of remaining pages
Ordering supplies
Ordering toner cartridges
Maintaining the printer 258
Ordering a maintenance kit
Regular cartridge
Ordering an imaging unit
Ordering staple cartridges
Storing supplies
Maintaining the printer 260
Replacing the toner cartridge
Replacing supplies
Maintaining the printer 261
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Page
Replacing the imaging unit
Maintaining the printer 264
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Page
Page
Replacing a staple cartridge
Maintaining the printer 268
Moving the printer
Before moving the printer
Moving the printer to another location
Shipping the printer
Finding advanced networking and administrator information
Setting up e‑mail alerts
Managing the printer
Checking the virtual display
Click Settings Print Settings Supply Notifications
Notification Description
Restoring factory default settings
Managing the printer 273
Clearing jams
Avoiding jams
Load paper properly
Clearing jams 274
Page
Allow the paper to enter the optional mailbox bins properly
Clearing jams 276
Understanding jam messages and locations
Use recommended paper
Area name Printer control panel message What to do
‑page jam, lift front cover to remove cartridge
Clearing jams 279
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Page
Page
‑page jam, open upper rear door
Page
‑page jam, open upper and lower rear door
Page
Clearing jams 287 Close the rear door
Page
‑page jam, remove standard bin jam
‑page jam, remove tray 1 to clear duplex
‑page jam, open tray x
‑page jam, clear manual feeder
‑page jam, open mailbox rear door. Leave paper in bin yy.xx
Page
Page
‑page jam, open automatic feeder top cover y.xx
Clearing jams 296
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Page
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Troubleshooting
Understanding the printer messages
Troubleshooting 303
Check tray x connection
Close door or insert cartridge
Close finisher rear door
Close top access cover
Configuration change, some held jobs were not restored
Close rear door
Complex page, some data may not have printed
Disk full, scan job canceled
Error reading USB drive. Remove USB
Error reading USB hub. Remove hub
Fax partition inoperative. Contact system administrator
Fax Station Name not set up. Contact system administrator
Fax Station Number not set up. Contact system administrator
Imaging unit low 84.xy
Imaging unit nearly low 84.xy
Install bin
Incompatible tray x
Incorrect paper size, open paper source
Insert hole punch box
Install duplex
Install Tray
Insufficient memory for Flash Memory Defragment operation
Insufficient memory to collate job
Insufficient memory to support Resource Save feature
Insufficient memory, some held jobs will not be restored
Insufficient memory, some Held Jobs were deleted
Load paper source with custom string paper orientation
Troubleshooting 310
Load Manual Feeder with custom string paper orientation
Load Manual Feeder with custom type name paper orientation
Load Manual Feeder with paper size paper orientation
Maintenance kit low 80.xy
Maintenance kit nearly low 80.xy
Maintenance kit very low, x estimated pages remain 80.xy
Load staples
No analog phone line connected to modem, fax is disabled
Network x software error
Memory full, cannot send faxes
Non‑Lexmark supply type, see User’s Guide 33.xy
Parallel port x disabled
Paper changes needed
Reinstall missing or unresponsive cartridge 31.xy
Reinstall missing or unresponsive imaging unit 31.xy
Reattach bins x y
Remove defective disk
Remove packaging material, area name
Remove paper from all bins
Remove paper from bin
Remove paper from linked set bin name
Troubleshooting 316
Replace imaging unit, 0 estimated pages remain 84.xy
Replace jammed originals if restarting job
Printer and toner cartridge regions
Replace roller kit
Replace separator pad
Replace unsupported cartridge 32.xy
Replace unsupported imaging unit 32.xy
Restore held jobs?
Scanner disabled by admin
Scanner maintenance required soon, use ADF Kit
Serial option x error
Serial port x disabled
Some held jobs were not restored
Standard network software error
Standard USB port disabled
Too many disks installed
Too many flash options installed
Too many trays attached
Tray x paper size unsupported
Solving printer problems
Basic printer problems
Troubleshooting 322
Printer is not responding
Action Yes
Troubleshooting 323
Printer display is blank
Hardware and internal option problems
Troubleshooting 324
Action Yes Step Problem is solved Go to step
Cannot detect internal option
Tray problems
Internal Solutions Port does not operate correctly
Troubleshooting 325
Troubleshooting 326
USB/parallel interface card does not operate correctly
Paper feed problems
Troubleshooting 327
Action Yes Step Go to step Problem is solved
Jammed pages are not reprinted
Solving print problems
Printing problems
Troubleshooting 328
Paper jam message remains after jam is cleared
Error message about reading the flash drive appears
Envelope seals when printing
Troubleshooting 329
Troubleshooting 330
Step Problem is solved. Go to step
Incorrect characters print
Job prints from the wrong tray or on the wrong paper
Troubleshooting 331
Large jobs do not collate
Troubleshooting 332
Printing slows down
Print jobs do not print
Click File Print Advanced Print As Image OK OK
Troubleshooting 333
Settings General Settings Print Recovery Page Protect Off
Troubleshooting 334
Print job takes longer than expected
Troubleshooting 335
Settings General Settings Timeouts
Tray linking does not work
Unexpected page breaks occur
Print quality problems
Troubleshooting 336
Characters have jagged or uneven edges
Clipped pages or images
Troubleshooting 337
Compressed images appear on prints
Troubleshooting 338
Gray background on prints
Troubleshooting 339
Horizontal voids appear on prints
Troubleshooting 340
Incorrect margins on prints
Paper curl
Troubleshooting 341
Printer is printing blank pages
Troubleshooting 342
Printer is printing solid black pages
Troubleshooting 343
Print irregularities
Troubleshooting 344
Print is too dark
Troubleshooting 345
Troubleshooting 346
Print is too light
Troubleshooting 347
Repeating defects appear on prints
Shadow images appear on prints
Troubleshooting 348
Skewed print
Troubleshooting 349
Streaked horizontal lines appear on prints
Troubleshooting 350
Streaked vertical lines appear on prints
Troubleshooting 351
Toner fog or background shading appears on prints
Toner rubs off
Troubleshooting 352
Toner specks appear on prints
Troubleshooting 353
Transparency print quality is poor
Uneven print density
Vertical voids appear on prints
Solving copy problems
Troubleshooting 354
Copier does not respond
Troubleshooting 355
Partial document or photo copies
Poor copy quality
Troubleshooting 356
Advanced Options Advanced Imaging Sharpness select a lower
Solving fax problems
Scanner unit does not close
Caller ID is not shown
Troubleshooting 358
Cannot send or receive a fax
Troubleshooting 359
Troubleshooting 360
Can receive but not send faxes
Yes Problem is solved Go to step
361
Fax and e-mail functions are not set up
Troubleshooting 362
Settings General Settings Run initial setup Yes
Received fax has poor print quality
Troubleshooting 363
Solving scanner problems
Click Settings Fax Settings Analog Fax Setup
Troubleshooting 364
Cannot scan from a computer
Partial document or photo scans
Poor scanned image quality
Scan job was not successful
Troubleshooting 365
Step Change the file name. Go to step
Stamp or Overwrite
Troubleshooting 366
Existing file check box
Troubleshooting 367
Scanner does not respond
Solving home screen applications problems
An application error has occurred
Troubleshooting 368
Click Settings Apps Apps Management System tab Log
Troubleshooting 369
Contacting customer support
Tech Library
Mail
Product information
Edition notice
370
June
Trademarks
371
Licensing notices
Noise emission levels
372
Meter average sound pressure, dBA
Static sensitivity notice
Product disposal
373
Temperature information
Power consumption
Product power consumption
Laser notice
Sleep Mode
Hibernate Mode
Mode Description Power consumption Watts
375
Off mode
Industry Canada compliance statement
Avis de conformité aux normes de l’industrie du Canada
Total energy usage
Regulatory notices for telecommunication terminal equipment
Radio interference notice
377
378
Japanese telecom notice
Using this product in Switzerland
379
Regulatory notices for wireless products
Utilisation de ce produit en Suisse
Verwendung dieses Produkts in der Schweiz
Uso del prodotto in Svizzera
Modular component notice
Exposure to radio frequency radiation
Industry Canada Canada
Industry Canada Canada
382
383
ΤΗΣ Οδηγιασ 1999/5/ΕΚ
Limited warranty
Limited warranty service
Lexmark International, Inc., Lexington, KY
384
Limitation of liability
Extent of limited warranty
385
Additional rights
Patent acknowledgment
386
Symbols
2100‑sheet tray loading 74 550‑sheet tray installing
Index
Numerics
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FTP
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