Getting Started Guide for the VSX Series
© Polycom, Inc. 41
Video Conferencing Tips
Read through these quick tips for ideas on how to optimize your video
conferencing experience. You'll find general tips for a better meeting, as well
as simple suggestions for improving video and audio quality, and for showing
documents.

Tips for Great Meetings

•Make sure that you have the video number(s) of the site(s) you want to call
or that the site(s) are listed in a directory.
•Set your camera presets before you start your call so that you can quickly
use them during the call. (You can set up to 100 near-site presets.
Depending on the system you call, you may also be able to use the presets
stored on the far-site system.)
•Add peripherals to your system to expand its use. For example, you can
add a VCR if you want to show a videotape, or add a Visual Concert VSX
or ImageShare II if you want to share data from a computer. Connect and
test your peripheral before any meeting.

Tips for Great Video

•Avoid wearing bright colors, all-light or all-dark clothing, or very “busy”
patterns (such as small checks or narrow stripes). Light pastels and muted
colors look the best on the screen.
•If there are windows in the room, close any drapes or blinds. Daylight is a
variable light source and can conflict with interior room lighting.
•Use natural gestures when you speak.
•When adjusting your camera, try to fill the screen as much as possible with
people rather than with the table, chairs, walls, lights, or the floor.

Tips for Great Audio

•Speak in your normal voice without shouting.
•Ask the people at the other site if they can hear you. Have them introduce
themselves so you can be sure that you can hear them.
•Mute the microphone before moving it during a meeting.
•Since the audio has a very slight delay, you may want to pause briefly for
others to answer you or to make comments.
•As with any meeting, try to limit side conversations.