Toshiba GD-1320 - page 19

2.SENDING/RECEIVING A FAX

This chapter describes how to send and receive a fax.

Sending a Fax......................................................................................................................... 18

Basic procedures..................................................................................................................................................18

Handling an original..............................................................................................................................................21

Setting the transmission conditions......................................................................................................................25

Specifying the recipient ........................................................................................................................................29

Other transmissions .............................................................................................................................................36

Receiving a Fax ...................................................................................................................... 39

Reception mode ...................................................................................................................................................39

Originals and paper ..............................................................................................................................................41

Contents

Main Page Page 2 Notice to Users Notice to Users Notice to Users 3 4 Notice to Users Before Reading This Manual 5 Before Reading This Manual How to read this manual Symbols in this manual Model and series names in this manual Explanation for control panel and touch panel Options Page General Precautions 7 General Precautions Disclaimer notice Page CONTENTS Chapter 1 BEFORE USING FAX Chapter 2 SENDING/RECEIVING A FAX Chapter 3 CHECKING AND CANCELING THE COMMUNICATIONS Chapter 4 ADVANCED FUNCTIONS Chapter 5 PRINTING LISTS AND REPORTS Chapter 6 SETTING ITEMS Chapter 7 TROUBLESHOOTING AND SPECIFICATIONS Page 12 Description of Each Component Description of Each Component 12 7810 9 Control panel e-STUDIO2550C Series / e-STUDIO2551C Series / e-STUDIO5055C Series 12 Page 14 Description of Each Component Touch panel Page Connecting Cables Page 18 Sending a Fax Sending a Fax Basic procedures Place the original(s). Press the [FAX] button on the control panel. Press [OPTION] and set the transmission conditions. Specify the recipient. To display the preview screen, press [PREVIEW]. Press [SEND]. Page Sending a Fax 21 Handling an original Originals that can be sent Original scanning range 22 Sending a Fax Placing the original(s) on the original glass AB Lower the Original Cover or RADF slowly. Align the original against the left inner corner of the glass. Sending a Fax 23 Placing the original(s) on the RADF AB 24 Sending a Fax Sending different width originals Precautions for using the RADF Page 26 Sending a Fax RESOLUTION TX TYPE ORIGINAL MODE ORIGINAL SIZE Page Changing the settings for each page Sending a Fax 29 Specifying the recipient Direct entry with digital keys Press [INPUT FAX No]. Key in the recipient's fax number and press [OK]. 30 Sending a Fax Specifying the recipient in the address book Sending a Fax 31 Group entry Press [GROUP] tab to display the list of the groups, and then press the group name. Press [KNOWN ID]. Searching by ID number Page Searching for the recipient's fax number 34 Sending a Fax The search result is displayed. Press the desired FAX icon ( ), and then press [OK]. Page Page Page Page Receiving a Fax Reception mode AUTO reception MANUAL reception 40 Receiving a Fax Memory reception Receiving a Fax 41 Originals and paper Acceptable size of paper Default setting for RX printing When an original is shorter or the same as the paper printing area When an original is longer than the paper printing area 42 Receiving a Fax Paper priority when there is no same size paper North American format Priority Page Page Page 46 Checking Communications Checking Communications Checking reserved transmissions Press [JOB STATUS]. Select [FAX]. Page 48 Checking Communications The list of the communication status is displayed. Page Page Canceling the Transmission 51 Canceling direct transmissions Press the [STOP] button on the control panel while the original is being scanned. Page Page Page Page Page Polling Communication Polling transmission Page Mailbox Transmission 59 Mailbox Transmission Confidential mailbox Bulletin board mailbox Relay station mailbox VIA RELAY MAILBOX Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Onramp Gateway 75 Onramp Gateway 76 Offramp Gateway Offramp Gateway Specifying an E-mail address Setting up the SMTP server Page Page Page Page Page 82 Printing Lists & Reports Manually Printing Lists & Reports Manually Journal (transmission journal/reception journal) Select the [LOG] tab, and then press [SEND] or [RECEIVE]. Press [JOB STATUS]. Page Page Printing Lists & Reports Automatically 86 Lists/Reports Samples Lists/Reports Samples Transmission journal Lists/Reports Samples 87 Reception journal What is included in this journal is the same as in the transmission journal. Reservation list 88 Lists/Reports Samples Mailbox/relay box report Lists/Reports Samples 89 Memory transmission report 90 Lists/Reports Samples Transmission report For the error codes displayed in the STATUS column, see the following section. Multi transmission report Lists/Reports Samples 91 Multi polling report Relay TX orig. terminal report 92 Lists/Reports Samples Relay TX relay station report Relay TX end terminal report Lists/Reports Samples 93 Relay station report Mailbox reception report Page Page Page User Settings 97 Set each setting item, and then press [OK]. 98 User Settings Page Page Administrator Settings 101 Registering the terminal ID Press [TERMINAL ID]. Set each setting option, and then press [OK]. 102 Administrator Settings Example of how sender information is printed on paper Setting the initial setup You can set the initial settings for the fax functions. Press [INITIAL SETUP]. Administrator Settings 103 Set each option, and then press [OK]. Page AA Administrator Settings 105 Page Administrator Settings 107 Setting 2nd Line for FAX Unit Press [LINE-2 MODE]. Set how you want to use the 2nd line, and then press [OK]. 108 Administrator Settings SECURE RECEIVE Setting SECURE RECEIVE Press [SECURE RECEIVE]. Select [WEEKLY SCHEDULE] or [ENABLE] for SECURE RECEIVE. Administrator Settings 109 Setting a password for printing Select [LINE 1] or [LINE 2]. Press [NEW PASSWORD]. Page Page 112 Troubleshooting Troubleshooting Error codes Below is a list of error codes that you might see in the lists or reports. Error messages Error Code Description Remedy Transmission/reception trouble Below is a list of trouble you might encounter during the transmission/reception. Transmission troubles Reception troubles Trouble Check Point Specifications of GD-1320/GD-1260 Options 2nd Line for FAX Unit: GD-1260 INDEX