Sending a Fax, Receiving a Fax | Toshiba GD-1320 guide

SENDING/RECEIVING A FAX
This chapter describes how to send and receive a fax.
Sending a Fax	18
Basic procedures	18
Handling an original	21
Setting the transmission conditions	25
Specifying the recipient	29
Other transmissions	36
Receiving a Fax	39
Reception mode	39
Originals and paper	41

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Toshiba GD-1320 manual Sending a Fax, Receiving a Fax

Contents

Operator’s Manual for FAX Unit Page Preface Preface Toshiba America Business Solutions, Inc For Canada only Toshiba Australia PTY Limited Toshiba of Canada Limited  Explanation for control panel and touch panel  How to read this manual  Symbols in this manualBefore Reading This Manual  Model and series names in this manual  Description of original/paper direction  Accessories Trademarks  Disclaimer notice General PrecautionsPage Contents Specifications of GD-1320/GD-1260 114 User SettingsAdministrator Settings Troubleshooting 112 Description of Each Component Connecting Cables  Control panel Description of Each ComponentMemory RX Description of Each Component Header area  Touch panel  Options Line Connecting Cables Receiving a Fax Sending a Fax Press the FAX button on the control panel  Basic proceduresSending a Fax Place the originals To display the preview screen, press Preview Specify the recipientPress Send Batch transmission function Redial functionSending the next original  Original scanning range  Handling an original  Originals that can be sent Lower the Original Cover or Radf slowly  Placing the originals on the original glass  Placing the originals on the Radf Sending different width originals Precautions for using the Radf  Making settings  Setting the transmission conditions Resolution ECM  Changing the settings for each  Direct entry with digital keys  Specifying the recipient Confirm the fax number displayed on the fax screen  Specifying the recipient in the address book  Searching by ID number  Group entryPress Known ID Then press OK Press Search  Searching for the recipients fax number Selecting the Ldap server  Confirming the recipients Press Monitor  Other transmissions  On-hook transmission Press Preview on the fax menu  Off-hook transmission Displaying the preview Replace the handset of the external telephone Sending a Fax  Manual reception  Reception modeReceiving a Fax  Auto reception  Memory reception  Originals and paper  Acceptable size of paper  Default setting for RX printing North American format  Paper priority when there is no same size paper Format Page Checking Communications Canceling the Transmission  Checking reserved transmissions Checking CommunicationsPress JOB Status Select FAX  Checking communication status log Registering recipients’ fax numbers to the address book List of the communication status is displayed Press JOB Cancel Canceling the Transmission Canceling the memory transmission  When using the original glass  When using the Radf Reversing Automatic Document Feeder  Canceling direct transmissions Press JOB STATUS, and then select the FAX tab  Canceling reserved transmissions Mailbox Transmission Advanced Functions Transmitting 2-Sided Originals Specify the recipient’s fax number Priority Transmission  Polling transmission Polling Communication Press the Start button on the control panel  Polling receptionPress the Advanced tab, and then press Polling Relay station mailbox Mailbox TransmissionConfidential mailbox Bulletin board mailbox  Registering an original  Registering/printing/deleting an original Press the Start button on the control panel Press the Advanced tab, and then press ITU Mailbox  Printing an original  Deleting an original  Sending an original  Sending/retrieving an original  Retrieving an original Specify the recipients fax number  Creating the confidential or bulletin board mailbox  Creating/modifying/deleting a mailbox MODIFY, and then OK  Creating/modifying a relay station mailbox Mailbox Transmission  Deleting a mailbox Confirmation screen for the deletion is displayed. Press YES Press the Advanced tab, and then press Chain Dial Comm Chain Dial Communication Canceling delayed transmission reservation Delayed Transmission Reservation Recovery Transmission Studio Onramp Gateway Offramp Gateway Setting up the Smtp serverSpecifying an E-mail address Save as File  Select the file format in the File Format box Press the Print button on the control panel Printing Secure Receive fax jobs  Use the password set by your administrator for each line Printing Lists & Reports Automatically Lists/Reports Samples Printing Lists & Reports Manually  Journal transmission journal/reception journal Printing Lists & Reports Manually Press Journal  Reservation list Press the Advanced tab, and then press ITU Mailbox List  Mailbox/relay box report Transmission Journal Printing Lists & Reports Automatically  Transmission journal Lists/Reports Samples  Reception journal Relay  Memory transmission report  Multi transmission report  Transmission report  Relay TX orig. terminal report  Multi polling report  Relay TX end terminal report  Relay TX relay station report  Mailbox reception report  Relay station reportPage Administrator Settings User Settings  Fax settings User Settings TX Type Set each setting item, and then press OKResolution Original Mode TTI Preview SettingSecure Receive Forced Setting Exposure Administrator Settings FAX menu is displayed Following section describes each menu  Registering the terminal ID Press Terminal ID Set each setting option, and then press OK Press Initial Setup  Setting the initial setupExample of how sender information is printed on paper Dial Type / Dial Type LINE2 RX ModeMonitor Volume / Completion Tone Volume Set each option, and then press OK Press RX Print Set each option, and then press OK  Setting RX printingDiscard Reduction Duplex PrintRotate Sort  Setting recovery transmission RX only 24HR  Setting 2nd Line for FAX UnitRX only Timer TX / RX Enable  Setting Secure Receive Weekly Schedule  Setting a password for printingPress NEW Password Select Line 1 or Line It can be set also on the TopAccess menu Specifications of GD-1320/GD-1260 114 Troubleshooting 112  Error codes Troubleshooting Error messages Transmission troubles  Transmission/reception troubleReception troubles LD, LG, LT, LT-R, ST, ST-R, Comp Specifications of GD-1320/GD-1260 Numerics Index 114 Page GD-1320/GD-1260