 Group entry,  Searching by ID number | Toshiba GD-1320 specs

2 SENDING/RECEIVING A FAX

Group entry

In the address book, you can specify the group to which you want to send a fax.

1 Press [GROUP] tab to display the list of the groups, and then press the group name.

Press or to switch the pages.

To cancel the selected group, press it again.

To confirm the addresses registered in that group, press [CONTENTS].

In the memory transmission mode, you can specify multiple groups to send the same document at once. Repeat the recipient selection operation until all the recipients are selected. For the multi-address transmission, you can also specify recipients by combining with other entry methods. The number of groups you can simultaneously specify is limited to 200 groups of up to 400 recipients per 1 group. When the hard disk is not installed, the number of groups you can simultaneously specify is limited to 40 groups of up to 80 recipients per 1 group.

To confirm all the selected recipients or delete unnecessary recipients, press [DESTINATION].  P.35 “Confirming the recipients”

To refine your search only for items including specified characters, press the pull-up menu.

Searching by ID number

You can search for a specific recipient from the address book using the ID number.

1 Press [KNOWN ID].

Sending a Fax 31

Image 33

Toshiba GD-1320 manual  Group entry,  Searching by ID number, Press Known ID

Contents

Operator’s Manual for FAX Unit Page Preface Preface Toshiba America Business Solutions, Inc For Canada only Toshiba Australia PTY Limited Toshiba of Canada Limited Before Reading This Manual  How to read this manual  Symbols in this manual Model and series names in this manual  Explanation for control panel and touch panel  Accessories  Description of original/paper direction Trademarks  Disclaimer notice General PrecautionsPage Contents Administrator Settings User SettingsTroubleshooting 112 Specifications of GD-1320/GD-1260 114 Description of Each Component Connecting Cables Description of Each Component  Control panelMemory RX Description of Each Component Header area  Touch panel  Options Line Connecting Cables Receiving a Fax Sending a Fax Sending a Fax  Basic proceduresPlace the originals Press the FAX button on the control panel Specify the recipient To display the preview screen, press PreviewPress Send Redial function Batch transmission functionSending the next original  Original scanning range  Handling an original  Originals that can be sent Lower the Original Cover or Radf slowly  Placing the originals on the original glass  Placing the originals on the Radf Sending different width originals Precautions for using the Radf  Making settings  Setting the transmission conditions Resolution ECM  Changing the settings for each  Direct entry with digital keys  Specifying the recipient Confirm the fax number displayed on the fax screen  Specifying the recipient in the address book  Group entry  Searching by ID numberPress Known ID Then press OK Press Search  Searching for the recipients fax number Selecting the Ldap server  Confirming the recipients Press Monitor  Other transmissions  On-hook transmission  Displaying the preview  Off-hook transmissionReplace the handset of the external telephone Press Preview on the fax menu Sending a Fax Receiving a Fax  Reception mode Auto reception  Manual reception  Memory reception  Originals and paper  Acceptable size of paper  Default setting for RX printing North American format  Paper priority when there is no same size paper Format Page Checking Communications Canceling the Transmission Checking Communications  Checking reserved transmissionsPress JOB Status Select FAX  Checking communication status log Registering recipients’ fax numbers to the address book List of the communication status is displayed  Canceling the memory transmission Canceling the Transmission When using the original glass Press JOB Cancel  When using the Radf Reversing Automatic Document Feeder  Canceling direct transmissions Press JOB STATUS, and then select the FAX tab  Canceling reserved transmissions Mailbox Transmission Advanced Functions Transmitting 2-Sided Originals Specify the recipient’s fax number Priority Transmission  Polling transmission Polling Communication  Polling reception Press the Start button on the control panelPress the Advanced tab, and then press Polling Confidential mailbox Mailbox TransmissionBulletin board mailbox Relay station mailbox  Registering an original  Registering/printing/deleting an original Press the Start button on the control panel Press the Advanced tab, and then press ITU Mailbox  Printing an original  Deleting an original  Sending an original  Sending/retrieving an original  Retrieving an original Specify the recipients fax number  Creating the confidential or bulletin board mailbox  Creating/modifying/deleting a mailbox MODIFY, and then OK  Creating/modifying a relay station mailbox Mailbox Transmission  Deleting a mailbox Confirmation screen for the deletion is displayed. Press YES Press the Advanced tab, and then press Chain Dial Comm Chain Dial Communication Canceling delayed transmission reservation Delayed Transmission Reservation Recovery Transmission Studio Onramp Gateway Setting up the Smtp server Offramp GatewaySpecifying an E-mail address Save as File  Select the file format in the File Format box Press the Print button on the control panel Printing Secure Receive fax jobs  Use the password set by your administrator for each line Printing Lists & Reports Automatically Lists/Reports Samples Printing Lists & Reports Manually  Journal transmission journal/reception journal Printing Lists & Reports Manually Press Journal  Reservation list Press the Advanced tab, and then press ITU Mailbox List  Mailbox/relay box report Transmission Journal Printing Lists & Reports Automatically  Transmission journal Lists/Reports Samples  Reception journal Relay  Memory transmission report  Multi transmission report  Transmission report  Relay TX orig. terminal report  Multi polling report  Relay TX end terminal report  Relay TX relay station report  Mailbox reception report  Relay station reportPage Administrator Settings User Settings  Fax settings User Settings Resolution Set each setting item, and then press OKOriginal Mode TX Type Secure Receive Forced Setting Preview SettingExposure TTI Administrator Settings FAX menu is displayed Following section describes each menu  Registering the terminal ID Press Terminal ID Set each setting option, and then press OK  Setting the initial setup Press Initial SetupExample of how sender information is printed on paper Monitor Volume / Completion Tone Volume RX ModeSet each option, and then press OK Dial Type / Dial Type LINE2  Setting RX printing Press RX Print Set each option, and then press OKDiscard Duplex Print ReductionRotate Sort  Setting recovery transmission RX only Timer  Setting 2nd Line for FAX UnitTX / RX RX only 24HR Enable  Setting Secure Receive Press NEW Password  Setting a password for printingSelect Line 1 or Line Weekly Schedule It can be set also on the TopAccess menu Specifications of GD-1320/GD-1260 114 Troubleshooting 112 Troubleshooting  Error codes Error messages  Transmission/reception trouble Transmission troublesReception troubles LD, LG, LT, LT-R, ST, ST-R, Comp Specifications of GD-1320/GD-1260 Numerics Index 114 Page GD-1320/GD-1260