Lexmark PRO4000C manual Faxing, Sending faxes, Receiving faxes

Faxing 42

Faxing

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Sending faxes

Tips for sending faxes

•Make sure the printer is on and connected to a working telephone, DSL, or VoIP line. The line is working if you hear a dial tone.

•Make sure the paper exit tray is fully extended and the tray extension is flipped out.

•Depending on your printer model, use the ADF when scanning two‑sided (duplex) pages.

•To easily retrieve a document after copying or scanning, lift the ADF input tray.

•When using the ADF, adjust the paper guide on the ADF to the width of the original document.

•When using the scanner glass, close the scanner cover, if possible, to avoid dark edges on the scanned image.

•Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

•When the document to be faxed is in place with the settings you want, press to send the fax.

Sending faxes using the printer control panel

1From the printer control panel, navigate to:

> Fax

2Enter a fax number, or press Address Book to select a number from the Speed Dial or Group Dial list.

3If you want to send a fax to a single recipient, then press OK .

If you want to send a fax to a group of numbers (broadcast fax), then press the left or right arrow button to enter another number, and then press OK . Repeat this step to add more numbers.

4Press the Color/Black button to select a color or black‑and‑white fax.

5Press to start the fax job.

Warning—Potential Damage: Do not touch the cables or the and ports while actively sending a fax.

Tip:

•You can send a broadcast fax to up to 30 recipients.

Sending faxes using the computer

For Windows users

1With a document open, click File > Print.

2Make sure to select the fax version of your printer, and then click Properties, Preferences, Options, or Setup.

3Click the Fax tab, and then make sure Enable Fax is selected.

4Enter the recipient fax number or numbers in the “Fax number(s)” field. You can enter fax numbers manually or by using the Phone Book feature.

5If necessary, enter a prefix in the Dialing Prefix dialog.

6Select the appropriate paper size and page orientation.

7Select Include Cover Page with Fax, and enter the appropriate information if you want to include a cover page with the fax.

8Click OK.

For Macintosh users

1With a document open, choose File > Print.

2From the Printer pop‑up menu, select the fax version of your printer.

Note: In order to see the fax options on the Print dialog, you must use the fax driver for your printer. If the fax version of the printer is not on the list, then choose Add a printer, and then choose the fax version of the printer.

3Enter the name and number of the recipient.

4Click Fax.

Receiving faxes

Tips for receiving faxes

When receiving faxes:

•Make sure that the printer is on and connected to a working telephone, DSL, or VoIP line. The line is working if you hear a dial tone.

•If you set the printer to receive faxes manually (Auto Answer Off), then make sure that the ringer volume is not set to Off.

•If you have set the printer to receive faxes automatically (Auto Answer On), then load paper in the printer.