Xerox PE220 manual Receiving a Fax, About Receiving Modes, Loading Paper for Receiving Faxes

Page 130

7 Faxing

Receiving a Fax

About Receiving Modes

•In Fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode.

•In Tel mode, you can receive a fax by pressing Manual Dial (you can hear a fax tone from the sending machine) and then pressing Start on the control panel of your machine. You can also pick up the handset of the extension phone and then press the remote receive code (see Receive Code on page 7-3).

•In Ans/Fax mode, the answering machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the call automatically switches to Fax mode.

•In DRPD mode, you can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature. “Distinctive Ring” is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. For further details, see Receiving Faxes Using the DRPD Mode on page 7-12.

When your machine’s memory is full, the receiving mode automatically switches to Tel.

For details about changing the receiving mode, see Receive Mode on page 7- 4.

NOTE:

•To use the Ans/Fax mode, attach an answering machine to the EXT. jack on the back of your machine.

•If you do not want other people to view your received documents, you can use Secure Receiving mode. In this mode, all of the received faxes are stored in memory. For further details, see Using Secure Receiving Mode on page 7-24.

Loading Paper for Receiving Faxes

Faxes can only be printed on Letter-, A4-, Legal-, Folio-, Executive-, or B5- sized paper. For details about loading paper and setting the paper size in the tray, see Loading Paper on page 2-6and Setting the Paper Size and Type on page 2-18.

7-10	Xerox PE220

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Contents WorkCentre PE220 User Guide 708P88184AL7 1BU England Getting Started WelcomePaper Handling Copying PrintingScanning MaintenanceFaxing Troubleshooting SpecificationsWelcome Related Information Sources About This GuideConvention Description Example Component location Getting to know your machineFront View Rear View Control Panel Functions Feature DescriptionDetails see Setting the Favorite Copy Option on 109Feature Description Special Features Customer Support Safety Notes Electrical SupplyMaintenance Operator Accessible AreasCleaning Your Product Disconnect Device Laser Safety InformationOperational Safety Information Do TheseOzone Safety Information Maintenance InformationDo Not Do These Radio Frequency Emissions Product Safety CertificationFor Consumables United States, Canada, Europe, Australia/New ZealandFor Fax Function Regulatory InformationCE Mark FAX Send Header RequirementsData Coupler Information Canada Europe Energy Star Environmental ComplianceCanada Environmental ChoiceIllegal Copies Canada Other countries European Union Weee Directive 2002/96/EC Mercury SafetyProduct Recycling and Disposal Domestic/Household EnvironmentGetting Started Unpacking the machine Selecting a Location Clearance SpaceInstalling the Smart Kit Print Cartridge Getting Started Loading Paper Getting Started Making Connections For Users in the UKFor Users in Germany For Users in France Getting Started Switching On the Machine Installing Printer Software System RequirementsPrinter Driver Features PrintingSetting Country Setting the Machine IDSetting Language Changing the Display Language and CountryEntering Characters Using the Number Keypad Inserting a Pause Setting the Date and TimeChanging Numbers or Names Keypad Letters and NumbersChanging the Clock Mode Setting Sounds Setting the Paper Size and TypeSpeaker, Ringer, Key Sound, and Alarm Sound Speaker Volume Toner Save Mode Using the Save ModesPower Save Mode 3Paper Handling Paper Type, Input Sources, and Capacities Selecting Print MaterialsPaper Type Input Tray/Capacity Guidelines for Paper and Special Materials Paper Handling Using the Paper Tray Using the Manual TrayCopy Output Tray Copying Loading Paper for Copying Making CopiesPreparing a Document Making Copies on the Document Glass Making Copies from the Automatic Document Feeder Lighten/Darken Basic Copy FeaturesSelecting Copy Options Original TypeCopy Quantity Reduce/EnlargePress Reduce/Enlarge Special Copy Features Clone CopyingAuto Fit Copying Collation CopyingID Card Copying Up or 4 Up Copying Poster CopyingCopying Changing the Default Settings Copy SetupSetting the Time Out Option Setting the Favorite Copy Option Printing Canceling a Print Job Printing a DocumentInstalling Printer Software in Windows Installing Printer SoftwarePrinting Click Continue Printing Printing Printing a Document Basic PrintingSelect your printer driver from the Name drop-down list Printer Settings Select Printers and Faxes Select your printer driver iconPaper Tab Layout TabChoose Multiple Pages per Side and Poster Enter the custom name you want to use Enter the paper size Graphics Tab Darkness Other Features Tab About TabPrinter Tab Using a Favorite SettingFavorites drop down list. The printer is now Using Help Advanced Printing Printing Multiple Pages on One Sheet of Paper N-Up PrintingPrinting Posters 2x2Printing a Reduced or Enlarged Document Using an Existing Watermark Using WatermarksFitting Your Document to a Selected Paper Size Creating a Watermark Editing a Watermark Deleting a WatermarkWhat is an Overlay? Using OverlaysCreating a New Page Overlay Using a Page Overlay Click the Other Features tabLoad Overlay window Deleting a Page OverlayClick Delete Overlay Sharing the Printer Locally Setting Up a Host ComputerSetting Up a Client Computer Check the Share this printer boxUsing ControlCentre Printing Scan Settings Tab Firmware Update Tab Group dialGetting Started Using Your Printer in LinuxInstalling the MFP Driver System RequirementsInstalling the MFP Driver SoftwareUninstalling the MFP Driver Opening the MFP Configurator Using the MFP ConfiguratorClick Uninstall Printers Configuration Printers TabClasses Tab Classes tab shows a list of available printer classesScanners Configuration MFP Ports ConfigurationConfiguring Printer Properties Sharing Ports Between Printers and ScannersPrinting from Applications Printing Files Scanning a Document Click PropertiesDrag the pointer to set the image area to be scanned Xerox PE220 You can use the following tools to edit the image Install the Printer driver Using Your Machine with a MacintoshInstalling Software for Macintosh Uninstalling the Printer driverUninstalling the Scan driver Double-click the Xerox ScanThru Installer iconFor a USB-connected Macintosh Setting Up the PrinterPrinting Printing a DocumentChanging Printer Settings Layout SettingPrinter Features Setting Scanning Printing Multiple Pages on One Sheet of PaperScanning Scanning Basics Scanning From the Control Panel to an ApplicationScanning Process with TWAIN-enabled Software Scanning Using the WIA Driver Faxing Available Fax Setup Options Setting Up the Fax SystemChanging the Fax Setup options Option DescriptionRange from 0 to 9. See Receiving Manually Using an Extension Telephone on page 7-12 for more informationMode on This feature, see Receiving Faxes Using the DrpdDetails, see Receiving Faxes Using the Drpd Mode on Sending a Fax To fax a document using the Automatic Document Feeder ADFLoading a Document Adjusting the Document Resolution To fax a document from the document glassMode Recommended for Sending a Fax AutomaticallyFaxing Confirming Transmission Automatic RedialingAbout Receiving Modes Receiving a FaxLoading Paper for Receiving Faxes Receiving Manually in Tel Mode Receiving Automatically in Fax ModeReceiving Automatically in Ans/Fax Mode Receiving Manually Using an Extension Telephone Receiving Faxes Using the Drpd ModeReceiving Faxes in the Memory Speed Dialing Sending a Fax using a Speed Dial NumberAutomatic Dialing Storing a Number for Speed DialingFaxing Editing Group Dial Numbers Searching Sequentially through the Memory Searching for a Number in MemoryPress Phone Book Printing a Phonebook List Searching with a Particular First LetterOther Ways to Fax Sending Broadcast FaxesSending a Delayed Fax Sending a Priority Fax Adding Documents To a Scheduled Fax Canceling a Scheduled Fax Additional Features Using Secure Receiving ModePrinting Reports Multi-communication Report Power Failure ReportJunk Fax Number List Printing a ReportChanging Setting Options Using Advanced Fax SettingsAdvanced Fax Setting Options Secure Receiving Mode on All Delete optionMaintenance Clearing the Memory Cleaning the Outside Cleaning Your MachineCleaning the Inside Maintenance Cleaning the Scan Unit Expected Cartridge Life Maintaining the Smart Kit Print CartridgeSmart Kit Print Cartridge Storage Redistributing Print Cartridge TonerReplacing the Smart Kit Print Cartridge Setting the Notify Toner OptionUse the handle on the cartridge to avoid touching this area Cleaning the Drum Consumables and Replacement Parts Items Yield AverageReplacing the ADF Rubber Pad Troubleshooting Clearing Document Jams Input MisfeedExit Misfeed Tray Clearing Paper JamsMessage Location of Jam Go to Manual Tray Fuser Area or Around the Print CartridgePaper Exit Area Tips for Avoiding Paper Jams Smart Kit Print Cartridge Clearing LCD Error MessagesDisplay Meaning Suggested Solutions Clearing Document Jams onDisplay Meaning Suggested Solutions ECM Mode Error Correction Mode onDialing on Installing the Smart KitPrint Cartridge on Fuser Area or AroundRedistributing Print Cartridge Toner on Stop/Clear buttonPaper Feeding Problems Solving Other ProblemsCondition Suggested solutions Installing the Smart Kit Print Printing ProblemsCondition Possible cause Suggested solutions Paper Jams onPrinting chapter on Properties , click the Details tabSee Redistributing Print Cartridge Printing Quality Problems Smart Kit Print Cartridge on Clean the cartridge Cleaning the Drum on page 8-8. AfterReplacing the Smart Kit Print Cartridge on Kit Print Cartridge onCondition Cleaning the Inside on Black pagesCopying Problems See Cleaning the Scan Unit onScanning Problems Phonebook List onCartridge, referring to Replacing the Smart Kit Print Cleaning the Scan Unit onSelecting Print Materials on Common Linux Problems Problem Possible Cause and SolutionProblem Possible Cause and Solution Problem Possible Cause and Solution Problems in Printer Setup Utility Common Macintosh ProblemsSee Clearing LCD Error Messages on Specifications General Specifications LCDScanner and Copier Specifications Printer Specifications SPL GDIFacsimile Specifications Paper Specifications OverviewSupported Sizes of Paper JIS B5Symptom Problem with Paper Solution Guidelines for Using PaperPaper Specifications Category SpecificationsPaper Storage Environment Paper Output CapacityOutput Location Capacity Envelopes with Double Side Seams EnvelopesMinimum Maximum Envelope Margins LabelsEnvelopes with Adhesive Strips or Flaps Envelope StorageTransparencies Numerics CopyingInstalling USB Volume, adjust

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