Microsoft 79G-02020, T5D-00295, 269-14457, 269-14834 Save a document in alternative file formats

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NOTE FTP is a way of opening and saving files on Web servers. If you know the name and log-on credentials for a server, you can add the server to your FTP locations by clicking Add/Modify FTP Locations in the Save As dialog box.

4.Type a name for the document, and then click Save.

Save a document so that it can be opened in an earlier version of Word

If you save your document in the default .docx file format, users of Microsoft Word 2003, Word 2002, and Word 2000 must install the Microsoft Office Compatibility Pack for Word, Excel and PowerPoint Open XML File Formats to open the document. Alternatively, you can save the document in a format that can be opened directly in earlier versions of Word — but formatting and layout that depend on new features in Word 2010 might not be available in earlier versions. For more information on which features are available in earlier versions of Word, see Create a document that can be used by earlier versions of Word.

1.Click the File tab.

2.Click Save As.

3.In the File name box, type a name for the document, and then click Save

4.In the Save as type list, click Word 97-2003 Document. This changes the file format to .doc.

5.Type a name for the document, and then click Save.

Save a document in alternative file formats

If you are creating a document for others you can make them readable and not editable, or you can make them readable and editable. If you want a document to be readable but not editable, save the document as a PDF or XPS file, or save it as a Web page. If you want your document to be readable and editable, but prefer a file format other than .docx or .doc, you can use formats such as, plain text (.txt), Rich Text Format (.rtf), OpenDocument Text (.odt) and Microsoft Works (.wps).

PDF and XPS PDF and XPS are formats that people can read in widely available viewing software. These formats preserve the page layout of the document.


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Contents Contents CFB 08/31/2010 Excel PowerPoint Word CFB 08/31/2010 Line spacing in Word Adjust the spaces between lines or paragraphsChange the Line Spacing in a Portion of the Document Change the line spacingLine Spacing Options USE the Paragraph Spacing Options to Change the Spacing Change the spacing before or after paragraphsChange the Spacing Before and After Selected Paragraphs Use Word 2003 spacingSet the default font Set the default to single-spacing for all new documentsSet the default font Open a new document and start typing Create a documentStart a document from a template Save and reuse templatesAdd a heading Delete a documentApply a heading style Insert a Page Break Customize a heading styleInsert a manual page break Insert clip art Insert a picture or clip artInsert a picture from a Web Insert a picture from a fileInsert a Picture That Includes a Hyperlink from a WEB CFB 08/31/2010 Keep a picture with a callout or a text box CFB 08/31/2010 Insert a table Add or delete a tableUSE Table Templates USE the Table MenuDraw a table USE the Insert Table CommandConvert text to a table ADD a ROW Above or below Add or delete rows or columnsADD a Column to the Left or Right Delete a ROWDelete a Column Delete a tableDelete the Entire Table Delete the Contents of the TableAdd or remove headers, footers, and page numbers Add a page number without any other informationADD a page Number from the Gallery This opens the Design tab under Header & Footer Tools ADD a Custom page NumberCFB 08/31/2010 ADD a Header or Footer from the Gallery Add a header or footer that includes a page numberADD a Custom Header or Footer Start Numbering on the Second Start numbering with 1 on a differentStart Numbering on a Different Under Section Breaks, click Next This opens the Design tab under Header & Footer Tools Remove page numbers, headers, and footers Create a table of contents Create a custom table of contents Create a table of contents from the galleryUpdate the table of contents Apply Themes to Word Documents Delete a table of contentsCreate a cover Save an existing document as a new document Save a document in WordClick My Computer Save a document on a CDSave a document on a USB memory device Save a document in a location that can be accessed remotelySave a Document on a WEB Server Save a Document in a Network FolderSave a document in alternative file formats Save a Document AS a WEB Save a Document in the Opendocument Text Format Adjust settings for saving documentsCFB 08/31/2010 Excel PowerpointWord Excel Preview and print a fileWord Print on both sides of the paper duplex printing in WordPrint by Using Manual Duplex Set up a printer to print to both sides of a sheet of paperPrint ODD and Even Pages New SmartArt graphic picture layouts Illustrate your ideasPicture corrections New artistic effectsRecover unsaved work Work better togetherWork on the same document at the same time