Panasonic KX-FL501 manual Using the unit with an answering machine

Page 44

Receiving Faxes

Using the unit with an answering machine!

Setting up the fax machine and an answering machine

1 Connect the answering machine.

Telephone line cord (not included)

Remove the stopper and connect the cord.

Answering machine (not included)

2	Set the number of rings on the answering machine to less than 4.
2	This will allow the answering machine to answer the call first.
	●
3	Record a greeting message on the answering machine.
3	Example: “This is (your name, business and/or telephone number). We are unable to
	answer the phone right now. To send a fax, start transmission. To leave a
	message, please speak after the beep. Thank you.”
	●We recommend you record your message around 10 seconds long and not to pause for
	more than 4 seconds during the message. Otherwise, both machines will not function
	correctly.
4	Activate the answering machine.
5	Set the receive mode of the fax machine to TEL mode (p. 42) or FAX ONLY mode (p. 43).
	●
	If you set to FAX ONLY mode, set the ring count in FAX ONLY mode to

“5 EXT.TAM” (feature #06 on page 53). Using FAX ONLY mode will allow you to receive faxes if the answering machine is full.

6 Check the remote access code of the answering machine and program the same code into the remote operation ID of the fax machine. See feature #12 on page 54.

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Contents Operating Instructions High Speed Laser Fax with Copier FunctionThings you should keep a record For your future referenceSafety instructions Important safety instructionsLaser radiation Fuser unitToner cartridge Drum unitInstallation Other InformationTable of Contents Programmable Features CopyHelp General InformationAccessories Included accessoriesAccessory information Model No Usage SpecificationsHelp Button Help functionHelp JOG DialDocument guides Handset Finding the ControlsOverview Location ONE-TOUCH DialSetup Toner cartridge and drum unitGreen drum SurfaceToner save feature Paper tray, document stacker and paper stacker Paper trayDocument stacker Paper stackerRecording paper Adding paperConnections Setting the date and time Date and time, your logo and facsimile telephone numberMenu Menu JOG Dial SET StopHandset Mute Stop Setting your logoMenu Flash JOG Dial SET Display order of characters To select characters using JOG DialTo select characters with the dial keypad To correct a mistake To delete a number Setting your facsimile telephone numberFlash JOG Dial SET Volumes Adjusting volumesRinger volume Handset receiver volumeAutomatic Dialing Storing names and telephone numbers in ONE-TOUCH DialDirectory Program Flash Lower SETStoring names and telephone numbers in JOG Dial Editing and erasing a stored name and number Editing a stored name and numberErasing a stored station and item JOG Dial SET Directory ProgramMaking a voice call using ONE-TOUCH Dial and JOG Dial Using ONE-TOUCH DialUsing JOG Dial Monitor JOG DialHow Caller ID is displayed Caller ID service from your phone companyCaller ID Viewing and calling back using caller information Caller ID SearchMonitor Caller ID Search JOG Dial Stop NAME/TEL noConfirming caller information using the Caller ID list Printing and erasing the Caller ID listSample of a Caller ID list Caller ID Print Stop SETJOG Dial Lower SET Caller ID Search Storing caller information in ONE-TOUCH Dial and JOG DialFor JOG Dial Rotate JOG Dial Voice Contact Initiating voice contactReceiving a request for voice contact Press MonitorResolution Sending FaxesSending a fax manually FAX StartSending a fax using ONE-TOUCH Dial JOG Dial LowerresolutionDocument weight Documents you can sendMinimum size Maximum size Effective scanning areaReports for confirmation Sending reportJournal report Sample of a sending reportThis feature can only be used after applying to NetMoves How your fax is sent to the other party’s fax machineIQ-FAX Sending a fax using the InternetIQ-FAX JOG Dial Lower Resolution SET FAX Start Broadcast transmission Programming the stationsPress Directory Program to Adding a new stationErasing a stored station Manual Broad Broadcast JOG Dial Stop Resolution FAX Start SETSending the same document to pre-programmed parties Setting the unit to receive faxes Receiving FaxesUse only as a fax You have to Set thisVoice mail service Service Other OptionsDistinctive Ring You need to subscribeTEL mode Answering all calls manually Activating TEL modeReceiving a fax manually Stop FAX StartFAX only mode All calls are received as faxes Activating FAX only modeUsing the unit with an answering machine Setting up the fax machine and an answering machineHow the fax machine and answering machine work Receiving a voice message and fax document in one callReceiving voice calls Receiving fax callsTEL/FAX delayed ring count Voice call To set TEL/FAX modeCall is received Silent fax recognition ring countWhen an extension telephone is connected TEL/FAX delayed ring countUsing with an answering machine and computer Extension telephoneMenu Monitor JOG Dial SET Pager call when the unit receives a faxWhen your pager receives a pager call To select the resolution according to the type of document Copy Start Stop Collate Resolution Copy ZoomCopying Making a copyTo reduce or enlarge a document To collate multiple copiesGeneral programming method Features SummaryProgramming Programming table Basic featuresError How to set menu options OFFTone LetterAdvanced features #22#23 #25#30 #31#37 NormalCode Display & Feature #40#41 #44#68 #70#75 #76FAX only #77#78 #79Reports Error MessagesCommunication message Error Cause & solution Code Display message Cause & solution DisplayUnit is warming up. Wait for a while Operations GeneralFax sending Fax receivingReceive mode CopyingUsing an answering machine If a power failure occurs Sample of a power down reportReplacement Replacing the toner cartridge and the drum unitFuser unit gets hot Do not touch itGreen drum surface Recording paper jam Replacement / JamsWhen the recording paper has jammed in the unit When the recording paper was not fed into the unit properly JamsDocument jams sending No feeding or multiple feeding occurs while sending Cleaning Cleaning the inside of the unitRemove the drum and toner unit by JOG Dial SET Stop Printed ReportsReference lists and reports FCC Information List of FCC requirements and informationLimited Warranty Panasonic Facsimile Products Limited WarrantyFor product service For out of warranty technical supportServicenter Directory Servicenter directorySpecifications Technical data about this productToner life Drum lifeEnergy Star Toner life for KX-FA76Index IndexIndex No Extra Cost Panasonic FAX Advantage Program