Brother 560 owner manual Printing a Reduced Incoming original, Setting Paper Size, Reduction

Page 38

Printing a Reduced Incoming original

You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your fax machine. If you choose AUTO, your machine chooses the level of reduction for you.

1 Press Function/Set, 2, 5.

5.REDUCTION

2 Press or to select the reduction ratio you want (AUTO, 93%, 87% or 75%) and press Function/Set. Choose 100% if you don't want a reduction.

3 Press Stop to exit.

Recommended Reductions

If your paper is letter size (8.5" x 11"), and the incoming fax is letter size, select 93%

A4, select 87%

legal size, select 75%.

If your paper is A4 (8.2" x 11.6"), and the incoming fax is letter size, select 100%

A4, select 93%

If your paper is legal size (8.5" x 14"), and the incoming fax is letter size, select 100%

A4, select 100% legal size, select 93%.

Setting Paper Size

You can use three sizes of paper for printing your faxes—letter, legal and A4. When you change the kind of paper you have loaded in the fax machine, you will need to change the setting for paper size, so your machine will know how to fit the incoming fax on the page. You can also select the level of page reduction to fit on the paper in your machine.

1

2

3

Press Function/Set, 2, 6.

Press or to select LETTER, LEGAL or A4 and press Function/Set.

Press 1 if you want to change the reduction setting— OR—Press 2 to go to Step 5.

6.PAPER

CHANGE REDUCTION 1.YES 2.NO

4

5

Press or to select AUTO, 100%, 93%, 87% or 75% and press

Function/Set.

Press Stop to exit.

5 - 4 S E T U P R E C E I V E

Image 38

Contents SWNER’O Lanuam If You Need to Call Customer Service Brother Numbers Frequently Asked Questions FAQsFor Customer Service Brother fax-back systemOrdering Accessories and Supplies PC402RFTrademarks For USA and CanadaCompilation and Publication Notice Exchange Service What to do if you think your Product is defectiveLimitations For Canada Only Table of Contents On-Screen Programming Setup Send Telephone Services Troubleshooting and Routine Maintenance About Fax Machines Using This ManualIntroduction Finding InformationECM Error Correction Mode Fax Tones and HandshakeFAX-560 Control Panel Overview Search/Speed DialLocation and Connections Choosing a LocationAttach the paper tray AssemblyAttach the paper wire extension Attach the output paper supportLoading the Paper Acceptable PaperConnecting the Machine ConnectionsTwo-Line Phone System Special Line ConsiderationsRoll Over Phone Lines Converting Telephone Wall OutletsTwo Line External TAD Multi-Line Connections PBX Custom Features on Your Phone LineIf you are installing the fax machine to work with a PBX Connecting an External Telephone Answering Device TAD SequenceOutgoing Message OGM Connecting an External TelephoneConnections User-Friendly Programming Function ModeOn-Screen Programming Alternating DisplaysOFF Function Selection TableLOW EnglishCancel JOB Print Reports IntervalGetting Started Initial SetupSetting Date and Time Choosing Station IDInserting spaces Setting Tone/Pulse Dialing Mode For Canada OnlyDetails for Entering Text Making correctionsRepeating letters Setting Up Your Area Code For USA OnlySpecial characters and symbols AreaVolume Amplify OFF Setting Beeper VolumeChoosing the Handset Volume Volume Amplify ON-TEMPORARYSetting Volume Amplify Setting the Speaker VolumeSetting the Ring Volume Memory StorageBasic Receiving Operations Setup ReceiveSelect Answer Mode FAX only FAX/TEL Tadanswer Mach Manual Setting Ring DelayTo select or change your Answer Mode Press Function/Set, 2T U P R E C E I V E Reduction Setting Paper SizePrinting a Reduced Incoming original Recommended ReductionsOperation from External or Extension Telephone For FAX/TEL Mode OnlyAdvanced Receiving Operations Changing Remote CodesPress Function/Set, 8 Printing a Fax in MemoryPolling Setup Send Automatic Document Feeder ADFPage Press Function/Set, 3 Memory TransmissionMemory TX Memory TXON? Select - & SET Copy/Help to makeOverseas Mode ResolutionOverseas Mode Advanced Sending OperationsCancel JOB Setting Up for Polled TransmitCanceling a Scheduled Job Enter FAX noMore Advanced Features Call Brother fax-back system Storing One Touch Dial Numbers Auto Dial Numbers and Dialing OptionsStoring Numbers for Easy Dialing Press Function/Set, 6Enter & SET Storing Speed Dial NumbersSPEED-DIAL? # Changing One Touch and Speed Dial Numbers Setting Up Groups for BroadcastingSetup Groupgo Select ONE-TOUCHOne Touch Dialing Dialing OptionsManual Dialing Dialing Access Codes and Credit Card Numbers Speed DialingRedial BroadcastingPage Distinctive Ring Telephone ServicesCustom Features Registering the Distinctive Ring PatternCaller ID Caller ID LogDialpress Start Printing the Caller ID LogViewing the Caller ID Log Returning a Call from the LogCaller ID LOG Press Start KEY Call Waiting Caller IDRegistering a Caller ID Number CompanyPage L E P H O N E S E R V I C E S Making a Single Copy Making CopiesCopy Functions Multi Copysort Sort P.01 FNE Then Copy or SETPrinting Reports Fax Machine Settings and ActivityRECEIVE, Setup SEND, Print Reports INTERVAL? Transmission Verification Xmit ReportActivity Report Interval Press Function/Set, 7Important Information Standard Telephone and FCC NoticesP O R T a N T I N F O R M a T I O N Important Safety Instructions Change Cartridge TroubleshootingError Messages Check Paper Press Start KEYYES Connection Fail Disconnected Document JAM COMM.ERRORMachine Error Press Stop KEY Printing or Receiving Faxes Vertical Black Lines When ReceivingIf You Are Having Difficulty with Your Fax Machine Phone Line or Connections Sending FaxesHandling Incoming Calls Cleaning the Print Head Routine MaintenanceCleaning the Scanner Gray Lever Specifications ResolutionCheck Paper COMM. ErrorIndex Connection FailPrinter Fault TEL.INDEX ReportTransmission Verification Xmit Report User Settings ReportTOP Cover Open Programming Paging Number Setting Up Fax StorageRemote Fax Options PAGING?Turning On Fax Storage Changing Remote Access CodeProgramming a Fax Forwarding Number Retrieving Memory Status List Using Remote Retrieval Aceess CodeCalling for Messages Remote Retrieval Access Card Retrieving Fax Messages Changing Fax Forwarding NumberVisit us on the World Wide Web

Related manuals

Manual 2 pages 54.96 Kb