Brother 560 owner manual Introduction, Using This Manual, About Fax Machines, Finding Information

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1 Introduction

Using This Manual

Thank you for purchasing a Brother fax machine (FAX). This fax machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your fax machine to its fullest potential by taking a few minutes to read this manual.

Additionally, your fax machine has a Help Key. Press Copy/Help and then press Start to print a list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. You’ll soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.

1 - 1 I N T R O D U C T I O N

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Contents SWNER’O Lanuam If You Need to Call Customer Service Brother Numbers Frequently Asked Questions FAQsFor Customer Service Brother fax-back systemOrdering Accessories and Supplies PC402RFTrademarks For USA and CanadaCompilation and Publication Notice Exchange Service What to do if you think your Product is defectiveLimitations For Canada Only Table of Contents On-Screen Programming Setup Send Telephone Services Troubleshooting and Routine Maintenance About Fax Machines Using This ManualIntroduction Finding InformationECM Error Correction Mode Fax Tones and HandshakeFAX-560 Control Panel Overview Search/Speed DialLocation and Connections Choosing a LocationAttach the paper tray AssemblyAttach the paper wire extension Attach the output paper supportLoading the Paper Acceptable PaperConnecting the Machine ConnectionsTwo-Line Phone System Special Line ConsiderationsRoll Over Phone Lines Converting Telephone Wall OutletsTwo Line External TAD Multi-Line Connections PBX Custom Features on Your Phone LineIf you are installing the fax machine to work with a PBX Connecting an External Telephone Answering Device TAD SequenceOutgoing Message OGM Connecting an External TelephoneConnections User-Friendly Programming Function ModeOn-Screen Programming Alternating DisplaysOFF Function Selection TableLOW EnglishCancel JOB Print Reports IntervalGetting Started Initial SetupSetting Date and Time Choosing Station IDInserting spaces Setting Tone/Pulse Dialing Mode For Canada OnlyDetails for Entering Text Making correctionsRepeating letters Setting Up Your Area Code For USA OnlySpecial characters and symbols AreaVolume Amplify OFF Setting Beeper VolumeChoosing the Handset Volume Volume Amplify ON-TEMPORARYSetting Volume Amplify Setting the Speaker VolumeSetting the Ring Volume Memory StorageBasic Receiving Operations Setup ReceiveSelect Answer Mode FAX only FAX/TEL Tadanswer Mach Manual Setting Ring DelayTo select or change your Answer Mode Press Function/Set, 2T U P R E C E I V E Reduction Setting Paper SizePrinting a Reduced Incoming original Recommended ReductionsOperation from External or Extension Telephone For FAX/TEL Mode OnlyAdvanced Receiving Operations Changing Remote CodesPress Function/Set, 8 Printing a Fax in MemoryPolling Setup Send Automatic Document Feeder ADFPage Press Function/Set, 3 Memory TransmissionMemory TX Memory TXON? Select - & SET Copy/Help to makeOverseas Mode ResolutionOverseas Mode Advanced Sending OperationsCancel JOB Setting Up for Polled TransmitCanceling a Scheduled Job Enter FAX noMore Advanced Features Call Brother fax-back system Storing One Touch Dial Numbers Auto Dial Numbers and Dialing OptionsStoring Numbers for Easy Dialing Press Function/Set, 6Enter & SET Storing Speed Dial NumbersSPEED-DIAL? # Changing One Touch and Speed Dial Numbers Setting Up Groups for BroadcastingSetup Groupgo Select ONE-TOUCHOne Touch Dialing Dialing OptionsManual Dialing Dialing Access Codes and Credit Card Numbers Speed DialingRedial BroadcastingPage Distinctive Ring Telephone ServicesCustom Features Registering the Distinctive Ring PatternCaller ID Caller ID LogDialpress Start Printing the Caller ID LogViewing the Caller ID Log Returning a Call from the LogCaller ID LOG Press Start KEY Call Waiting Caller IDRegistering a Caller ID Number CompanyPage L E P H O N E S E R V I C E S Making a Single Copy Making CopiesCopy Functions Multi Copysort Sort P.01 FNE Then Copy or SETPrinting Reports Fax Machine Settings and ActivityRECEIVE, Setup SEND, Print Reports INTERVAL? Transmission Verification Xmit ReportActivity Report Interval Press Function/Set, 7Important Information Standard Telephone and FCC NoticesP O R T a N T I N F O R M a T I O N Important Safety Instructions Change Cartridge TroubleshootingError Messages Check Paper Press Start KEYYES Connection Fail Disconnected Document JAM COMM.ERRORMachine Error Press Stop KEY Printing or Receiving Faxes Vertical Black Lines When ReceivingIf You Are Having Difficulty with Your Fax Machine Phone Line or Connections Sending FaxesHandling Incoming Calls Cleaning the Print Head Routine MaintenanceCleaning the Scanner Gray Lever Specifications ResolutionCheck Paper COMM. ErrorIndex Connection FailPrinter Fault TEL.INDEX ReportTransmission Verification Xmit Report User Settings ReportTOP Cover Open Programming Paging Number Setting Up Fax StorageRemote Fax Options PAGING?Turning On Fax Storage Changing Remote Access CodeProgramming a Fax Forwarding Number Retrieving Memory Status List Using Remote Retrieval Aceess CodeCalling for Messages Remote Retrieval Access Card Retrieving Fax Messages Changing Fax Forwarding NumberVisit us on the World Wide Web
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