Savin 3699, 9980 manual Personal Boxes, Information Boxes

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Getting Started

1

spaces, pound signs (#), and a ster- isks (*).

Personal Boxes

This feature lets you set up the ma- chine so that incoming messages ad- dressed to certain users are stored in memory instead of being printed out immediately. Each user must be as- signed a SUB Code (Personal Code) that has been designated as a Person- al Box beforehand. When the other party sends their message, they spec- ify the SUB code of the user they are sending to. When the message is re- ceived, it is stored in the Personal Box with the matching SUB Code. In or- der to print a message received into a Personal Box, you must enter the SUB code assigned to that Personal Box. This enables several individuals or departments to share a single fax ma- chine yet be able to differentiate be- tween messages. Furthermore, if you specify a receiver for the Personal Box, instead of being stored in memo- ry, incoming messages with this SUB code appended are forwarded direct- ly to the destination you specify.

 

This machine

 

Sender

Personal Box

Receiver

SUB:1111

SUB Code : 1111

A

Receiver : A

 

 

 

SUB Code : 2222

 

 

Receiver : B

 

 

SUB Code : 3333

 

 

Receiver : -

 

Print

 

 

 

 

GFSINB0N

ing SUB Code Transmission with that SUB code.

❒When messages have been re- ceived into Personal Boxes, the Confidential Reception/Memory Lock indicator lights and the Con- fidential File Report is printed.

❒If a Personal Box is assigned a re- ceiver, incoming messages are

transferred to that receiver with a forwarding mark(⇒ P.269) stamped on them. If a receiver is not assigned, see Printing Personal Box Messages on P.154 “Printing Personal Box Messages” for how to print these messages out.

Information Boxes

Use the Information Box feature to set up the machine as a fax information service or document server. By scan- ning documents into Information Boxes, other parties can receive these messages whenever they request them.

To check on the contents of Informa- tion Boxes, use the Print Information File function .

 

This machine

 

Register

Information Box

Receiver

 

Documents

SEP Code : 4444

 

 

SEP:2222

 

SEP Code : 5555

Transmission

 

Request

 

 

Print

SEP Code : 6666

 

 

 

 

 

GFKEIB0N

Note

Note

❒To be able to receive messages into a Personal Box, you must inform the sender of the SUB code regis- tered for that Personal Box, and ask them to send the message us-

❒Register documents for this feature

using the“Storing Messages in Infor- mation Boxes” ⇒ P.155..

❒For other another party to be able to retrieve a message registered in

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Contents 3699/9980 Fax Page Canada FCC RequirementsPage Avertissement Remarque concernant les utilisateurs au CanadaSafety During Operation Safety InformationPage Page Grounding Important Safety InstructionsEnergy Star Program SpecificationHow to Read this Manual How to Read this ManualSymbols ⇒ P.55 Immediate Transmission Frequently Asked Questions⇒ P.104 Send Later ⇒ P.98 Checkered MarkTable of Contents Canceling an Immediate Transmission On-Hook Dial Canceling a Memory TransmissionManual Dial Scan Settings Sending a Fax Using a Program Transmission FeaturesImmediate Reception Memory Reception Substitute Reception Selecting the Reception ModeReception Functions Printing FunctionsPolling Transmission 120 Checking and Canceling Transmission Files 129Transfer Request 124 TTI Print 127Fax Features 179 Program/Delete Menu 180 Replacing the Toner Cartridge 172 Indicators 174Clearing Paper Jams 168 Reports/Lists 209 Assigning User Function Keys 211Initial Set Up 259 Key Operator Tools 229 System Settings 230Available Characters 303 Keys 304 How To Enter Text 306 Box Settings 289Maintaining the Machine 309 Options 317Certification Label Specifications332 330Xviii Main Body Guide to ComponentsFront view Optional Handset Manual Pocket Rear viewWhen the optional Paper Supply Unit is installed Internal View Corona Roller View with the ADF cover openFeed Unit Separation RollerOperation Panel StampKey DAdd Toner Indicator XPaper Jammed IndicatorLCall Service Indicator Reception Mode Key0Communicating HAlarmPause/RedialKey On HookKeyDisplay and key Operations Display LayoutExample 1 Standby display Common keys Example 2 Menu displayStandby Display Example DisplaysCommunication Display Display PromptsInstructions and requests Questions Selections Status Installing the Machine SetupIntroduction Choosing the Machine LocationInstalling the Document Output Tray and Document Tray Installing the Toner Cartridge Connecting the optional External Telephone Connecting the power and turning on Adjusting the handset bell volumeLoading Paper Specifying the optional handset line typeGently return the paper tray to its original position Loading paper in the optional Paper Supply UnitSwitching Language Adjusting Initial SettingsMake sure that the machine is in standby mode Gently return the paper unit to its original positionEnter the code for System Set- tings with the number keys Date/TimeSummer Time/DST Using the number keys. Then press OKRegistering your RTI and TTI Entering and Modifying Text Make sure that the machine is in standby mode Registering a Pstn Access Number Handy Functions Energy Saver ModeExiting Energy Saver Mode Entering Energy Saver ModePress the Clear Modes/Energy Saverkey Output density BoxesToner saving User Parameter ListPersonal Boxes Using theStoring Messages in Infor- mation Boxes ⇒ P.155Information Boxes Transfer Boxes Restricted AccessMulti-Port Unit Option TX/RX File Save FunctionTions on separate lines can take place Acceptable Document Sizes Acceptable Types Of DocumentsDocuments unsuitable for the Auto Document Feeder ADF Documents unsuitable for the Document Bypass Tray Paper Size and Scanned AreaGetting Started How to set A4, B4, A3, LT, LG and DLT size documents How to Set a DocumentHow to set A5 and B5 size documents Direction in Which Original is SetSetting Paper in the Document Bypass Tray Down Acceptable Copy Paper Sizes and Types Recommended PaperUnacceptable Paper Types Changing the Paper Size in the Main Paper Tray Changing the Paper SizeTo match the new paper size Side fence, lift it out Changing the Paper Size in the Optional Paper Supply UnitReplace the side fence so that it matches the new paper size Gently return the paper supply unit to its original position Getting Started Overview OverviewMemory Transmission Select any scan settings you re- quire Make sure that the Memory Transmission indicator is litSet your document Press the Start keyAuto Redial Sending a fax straight awayBroadcasting Sequence Broadcasting Checking ProgressDual Access When there is a document jamECM Error Correction Mode If memory runs out while storing a documentCommunication Result Report Memory Transmission File Reserve Report Memory TransmissionUre Report is printed.⇒ P.51 Com-2 munication Failure Report Communication Failure ReportMission Before the Document is Scanned Canceling a Memory TransmissionPress the Stop key Check the message on the dis- playPress Info Canceling a Transmission while the Message is Being SentPress Yes Canceling a Fax that is Awaiting TransmissionImmediate Transmission Make sure that the Immediate Transmission indicator is litDial the destination number Transmission Result Report Press CancelPress Mem Tx Press the Pause/Redial key Press the Start keyImmediate Transmission Check the displayed message Canceling an Immediate TransmissionSet your document and select any scan settings you require Using On Hook Dial with IsdnOn-Hook Dial Press the On Hook Dial keyPress Dialing Press the On Hook Dial key Dial the fax numberPick up the external telephone. You will hear a tone Dial Manual DialResolution Scan SettingsHalftone Image DensityNormal DarkTKSS080N G3-2 Display ISDN-G3 Display Selecting the LineAuto Display G3-1 DisplayMake sure that the G3 indicator is lit How to Select the LineG3 Line Selection Auto DiscriminateNumber Keys DialingEnter the fax number with the number keys PauseTone Sending tone signals by Isdn Isdn option RequiredSUB Code Transmission Enter the code for SID with the number keys SEP Code Polling TransmissionPress the 0 or 1 key to select the Default ID and press OK Press ModeEnter the code for Polling RX with the number keys Optional G4 Unit is required to use this function Sub-addressExample Dialing with Quick DialsChain Dial Dialing with Speed Dials Press Tel.Dir Telephone DirectorySee your document and select any scan settings you require Make sure the Memory Transmis- sion indicator is litDialing with Groups To specify Group NumberTo specify Group stored in a Quick Dial Preparation Redialing NumbersIng Groups Press the Pause/Redial key Press a Quick Dial key with Program stored in it Sending a Fax Using a ProgramPress OK Press the Start key No Document, No Dial Transmission FeaturesStamp Auto ReductionSet your document with the back page face-up Duplex Original SettingsAuto Document Label InsertionTTI/CIL Print Dial the destination fax number Press the Start keySkip Transmission This feature requires the optional Func- tion Upgrade CardID Transmission Jbig Transmission Backup File TransmissionOptional Jbig Unit required Sending a Fax Message
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