Panasonic KX-FL511AL manual Using the unit with an answering machine, Fax

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4.8Using the unit with an answering machine

4. Fax

LThe AUTO ANSWER light is ON.

Note:

LThe number of rings before a call is answered in FAX ONLY mode can be changed (feature #06 on page 38).

How to receive calls

When receiving calls, the unit will automatically answer all calls and only receive fax documents.

4.8Using the unit with an answering machine

4.8.1Setting up the fax machine and an answering machine

1Connect the answering machine. Remove the stopper.

Answering machine (Not included)

2Set the number of rings on the answering machine to less than 4.

L This will allow the answering machine to answer the call first.

3Record a greeting message on the answering machine.

L We recommend you record a message up to 10 seconds long, and not to pause for more than 4 seconds during the message. Otherwise, both machines will not function correctly.

4Activate the answering machine.

5Set the fax machine to the desired receiving mode (page 31, 31).

LIf you set to FAX ONLY mode, change the ring setting in FAX ONLY mode to more than 4 (feature #06 on page 38).

6Check all or part of the followings are not the same:

–the remote access code of the answering machine

–the fax activation code (feature #41 on page 39)

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1.The caller calls your unit.

LThe answering device will answer the call.

2.The caller can leave a message after the greeting message.

3.The caller presses *#9 (pre-selected fax activation code).

LThe unit will activate the fax function.

4.The caller presses the start button to send a document.

Note:

LThe fax activation code can be changed in feature #41 (page 39).

4.9Receive polling (retrieving a fax placed on another fax machine)

This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call.

Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.

LKeep the front cover page open for button locations.

1Press {MENU} repeatedly to display “POLLING”.

2Press {SET}.

3Dial the fax number.

4Press {SET}.

LThe unit will start reception.

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Contents Model No. KX-FL511AL Operating InstructionsHigh Speed Laser Fax with Copier Function This model is designed to be used in Australia and New ZealandHow to use the operating instructions OPENI J K L M N O P Location of controlsD E F G H Q R S T UThings you should keep a record of Attach your sales receipt hereFor New Zealand users For Australian usersIMPORTANT NOTICE Important information for Australian users Instructions to customerINSTALLATION Important safety instructionsSafety Instructions SAVE THESE INSTRUCTIONSLaser radiation OTHER INFORMATIONFOR BEST PERFORMANCE Fuser unit1. Introduction and 1.1 Included accessories 1. Introduction and Installation1.3 Description of buttons 1.2 Accessory information1.2.1 Available accessories 1.4 Overview 1 2 3 4 5 7 8 9 j k l1.5 Toner cartridge and drum unit Toner save feature 1.6 Paper tray 1.7 Paper stacker1.9 Handset cord 1.8 Document stacker1.10 Recording paper Correct L The paper should not be over the tabsIncorrect 2.1 Connections 2. Preparation2.3.1 Ringer volume 2.3 Adjusting volume2.2 Help function 2.3.2 Handset receiver volume2.4 Date and time 2.5 Your logo RECALL AB SETRECALL 2.6 Your fax numberPress *64#9#1234 3.2 Storing names and telephone numbers into the navigator directory 3.1 Storing names and telephone numbers into one-touch dial3. Telephone 3.4 Erasing a stored entry 3.5 Making a phone call using one-touch dial and navigator directory3.3 Editing a stored entry 3.5.1 Using one-touch dial3.7 Viewing and calling back using caller information 3.6 Caller ID service3.6.1 How Caller ID is displayed 3.7.1 Editing a caller’s telephone number before calling back 3.8 Printing the Caller ID list3.9 Erasing caller information 3.9.1 Erasing all caller information3.10 Storing caller information 3.9.2 Erasing specific caller information4.1 Sending a fax manually 4. FaxDocument weight 4.3 Sending a fax using one touch dial and navigator directory4.2 Documents you can send 3. Press QUICK SCAN START or FAX START4.4.1 Programming entries into the broadcast memory 4.4 Broadcast transmission4.4.2 Adding a new entry into the broadcast memory 4.4.3 Erasing a stored entry from the broadcast memory 4.4.4 Sending the same document to pre-programmed parties4.5.2 Mostly phone calls 4.5 Selecting the way to use your fax machine4.5.1 Use only as a fax 4.5.3 With answering machine4.6.1 Activating TEL mode 4.6 Receiving a fax manually4.7 Receiving a fax automatically 4.7.1 Activating FAX ONLY mode4.9 Receive polling retrieving a fax placed on another fax machine 4.8 Using the unit with an answering machine4.8.1 Setting up the fax machine and an answering machine 4.10.2 Programming undesired callers 4.10.1 Activating the junk fax prohibitorLIGHT 5.1 Using with the ring detection feature 5. Distinctive Ring6.1.1 More copying features 6.1 Making a copy6. Copy L After copying, the collating feature will turn OFF automatically Example Making 2 copies of a 4-page original document7.1.1 Programming basic features 7.2 Basic features7.1 Programming 7.1.2 Programming advanced featuresCode #13 Setting the dialling mode For Australian users only 7.3 Advanced featuresCode #06 Changing the ring setting in FAX ONLY mode Code #17 Setting the ringer patternCode #31 Activating the Distinctive Ring feature 7.4 Direct commands for programming features #31 Distinctive Ring 8.2 Error messages - Display 8.1 Error messages - Reports8. Help L The inside of the unit is extremely cold and cannot be operated. Use the unit in a warmer area. While the unit cannot be operated, the received documents are temporarily stored into the memory, and will be printed out automatically when the unit warms up 8.3.1 General 8.3 When a function does not work, check here8.3.2 Fax - sending 8.3.4 Copying 8.3.3 Fax - receivingA B C 8.3.5 Using an answering machine 8.3.6 If a power failure occurs8.4 Replacing the toner cartridge and the drum unit TONER LOW TONER EMPTYL If you replace the toner cartridge and the drum unit at the same time, skip to step 8.5 Recording paper jam 8.5.1 When the recording paper has jammed in the unitWhen the recording paper has jammed near the drum and toner unit When the recording paper has jammed near the recording paper exit8.6 Document jams - sending 8.5.2 When the recording paper is not fed into the unit properlyL Be careful when handling the drum and toner unit 8.7 Cleaning the inside of the unitSee the caution for the drum unit on page 47 for details 8. Help 11 Reconnect the power cord and the telephone line cord 9.1 Reference lists and reports 9. General Information9.2 Technical data about this product Paper specifications Note for recording paperToner life Drum life10.1 Index 10. IndexRecording paper Recording paper size Redialling 26 Page Page Page 1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan PFQX1925ZA CM1003MN0