Panasonic KX-FP145 Recording your greeting message, Leaving a message for others or yourself

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7. Answering Machine

7.1Recording your greeting message

You can record your own greeting message for TAM/FAX mode, for a maximum of 16 (default) or 60 seconds in length. We recommend you record a message of less than 12 seconds to make it easier to receive faxes.

{SET}

{STOP} {ERASE} {RECORD} 1

{AUTO ANSWER}

1Set feature #77 to “TAM/FAX” (page 54) beforehand.

2Press {RECORD} 2 times.

3Press {SET}.

LA long beep will sound.

4Speak clearly about 20 cm (8 inches) away from the microphone (1).

L The display will show the remaining recording time.

5When finished recording, press {STOP}. L The unit will repeat your message.

Note:

LYou can choose 60 seconds for your TAM/FAX greeting message (feature #54, page 54).

–If you change the maximum greeting message time to 60 seconds, we recommend that you tell the caller in your TAM/FAX greeting message to press {*}{9} before starting fax transmission.

–If you change the maximum greeting message time from 60 seconds to 16 seconds, your greeting message will be

deleted. When a call is received, the pre- recorded greeting message will be played.

Checking the greeting message

1.Set feature #77 to “TAM/FAX” (page 54) beforehand.

2.Press {AUTO ANSWER} repeatedly to display “TAM/FAX MODE”.

L The unit will play the greeting message.

7.1.1Erasing your recorded greeting message

1Set feature #77 to “TAM/FAX” (page 54) beforehand.

2Press {ERASE} 2 times.

3Press {SET}.

LTo cancel erasing, press {STOP}.

4Press {SET}.

Note:

L If you erase your TAM/FAX greeting message, the pre-recorded greeting message will be played when a call is received.

7.2Leaving a message for others or yourself

To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely.

LKeep the front cover page open for button locations.

1Press {RECORD}.

2Press {SET}.

LA long beep will sound.

3Speak clearly about 20 cm (8 inches) away from the microphone.

4When finished recording, press {STOP}.

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Contents Operating Instructions How to use the operating instructions OpenLocation of Controls Keys Listed in alphabetical orderThank you for purchasing a Panasonic fax machine For your future referenceEnergy Star TrademarksImportant safety instructions InstallationNever install telephone wiring during a Lightning storm Wet locationsFor best performance Directory Direct commands for programming When a function does not work, check10.1 OpenLCR service for the Caller IQ Document feeder/scanner glassIncluded accessories Part number*1 Quantity SpecificationsAccessory information Replacement film*1 KX-FA92 35 mOverview To place an order online for customers in the U.S.A. onlyDescription of buttons Installing the ink film Ink filmReplacing the ink film Turn TightHandset cord Paper trayRecording paper Connect the handset cordPush the tension plate back 120 V, 60 Hz Using surge protectorsConnections Press SET Selecting the way to use your fax machineStop Menu How to setup How to receive callsCase 1 TAM/FAX Telephone Answering Machine/Fax Your situationSelect a Setup =DIST. Ring ± Case 3 TEL only FAX/STARTHow to receive faxes Case 4 FAX onlyAdjusting volume Help functionDate and time Your logo Your fax number Stop MenuPreparation Editing a stored item Erasing a stored itemHelpful hints To delete a character/numberMaking a phone call using the navigator directory Recording a telephone conversationPress Digital SP-PHONEor lift the handset To search for a name by initial Example LisaCaller ID service Viewing and calling back using caller informationHow Caller ID is displayed Caller ID Erase Menu Stop Digital SP-PHONE FAX/START SETErasing all caller information Erasing specific caller informationDisplay while viewing To edit a telephone number for calling backThis feature is not available in the following cases Storing caller information into the navigator directoryFAX/START Digital SP-PHONE SET Sending a fax manuallyHelp Stop Redial Documents you can send Sending a fax using the navigator directory Broadcast transmissionProgramming items into the broadcast memory Adding a new item into the broadcast memoryTo cancel broadcast transmission Erasing a stored item from the broadcast memorySending the same document to pre-programmed parties Press BroadcastStop FAX/START Activating TEL modeReceiving a fax manually Auto Answer OFF Activating FAX only mode Ring setting in TAM/FAX modeReceiving a fax Automatically Auto Answer on SETActivating the junk fax prohibitor Programming undesired callersTo erase an item from the junk fax prohibitor list To display the junk fax prohibitor listTo print the junk fax prohibitor list Distinctive Ring service from your phone company Using two or more phone numbers on a single telephone lineActivating the Distinctive Ring feature Ring pattern SettingsProgramming the ring pattern assigned for fax Stop Start More copying featuresMaking a copy Collated pages Uncollated pages To collate multiple copiesExample Making 2 copies of a 4-page original document Recording your greeting message Leaving a message for others or yourselfErasing your recorded greeting message SET Stop Erase Record Auto AnswerListening to recorded messages Erasing recorded messagesRemote operations using the remote command key Key Remote commandWhen voice memory is full Voice guide Operating from a remote locationOther remote operations Allowing callers to leave private messages Recording your mailbox greeting messagesTo use a mailbox Leaving messages in a mailboxListening to recorded mailbox messages Your mailbox greeting message will be erased Press MenuTo record a memo message into a mailbox To erase all messages in a mailboxHow this feature works Transferring recorded messages to another telephoneRecording your transfer greeting message To listen to messages in another memory after playbackTo check the transfer greeting message To erase your transfer greeting messagePager call Press Digital SP-PHONEProgramming basic features Programming advanced featuresTo cancel programming ProgrammingBasic features Advanced features Code #42 Setting the message alert Code #43 Setting the recording time alertCode #44 Setting the memory reception alert Code #46 Setting friendly receptionCode #52 Setting the mailbox 2 password Code #60 Setting the message transferCode #67 Setting the incoming message monitor Code #76 Setting the connecting toneDirect commands for programming features Program code and direct command button#13 Dialing mode #23 Overseas mode#25 Delayed transmission #51 Mailbox 1 password#76 Connecting tone #80 Reset advanced features#56 Greeting message for mailbox #60 Message transferError messages Reports Error messages DisplayRecording paper was not fed into the unit Tension plate is open. Close itBack cover is open. Close it Remaining ink film is low. Prepare a new ink filmGeneral When a function does not work, check hereInitial settings Fax sending Fax receivingCopying If a power failure occurs When the recording paper has jammed in the unitRecording paper jams Answering machineOpen the back cover When the recording paper was not fed into the unit properly Recording paper feeder cleaning Document jams sendingOpen the recording paper feeder cover Document feeder/scanner glass cleaningDo not use paper products, such as paper towels or tissues Thermal head cleaning Help OpenLCR service for the Caller IQ feature To turn the Caller IQ on / OFFUpdating the rate table downloading the rate table OpenlcrPrinting information Viewing informationDownloading information Reference lists and reports Technical data about this product Paper specifications Recording paper sizeFCC and Other Information General Information Limited Warranty FAX categories Parts LaborThermal Transfer Facsimile Laser FacsimileFor In Limited Warranty product service Customer Services directory Customer Services DirectoryIndex #77 Auto AnswerIndex Page Page No Extra Cost PFQX2006ZA CM0204DT0