Panasonic KX-FLM653HK manual Using the unit with an answering machine

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4. Fax

4.8Using the unit with an answering machine

4.8.1Setting up the fax machine and an answering machine

1Connect the answering machine (1). L Answering machine is not included. L Remove the stopper (2).

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2Set the number of rings on the answering machine to less than 4.

L This will allow the answering machine to answer the call first.

3Record a greeting message on the answering machine.

L We recommend you record a message up to 10 seconds long, and not to pause for more than 4 seconds during the message. Otherwise, both machines will not function correctly.

4Activate the answering machine.

5Set the fax machine to the desired receiving mode (page 34).

L If you set to FAX ONLY mode, change the ring setting in FAX ONLY mode to more than 4 (feature #210 on page 52).

6Check all or part of the following are not the same:

–the remote access code of the answering machine

–the fax activation code (feature #434 on page 56)

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1.The caller calls your unit.

LThe answering device will answer the call.

2.The caller can leave a message after the greeting message.

3.The caller presses {*}{*}{*}{9} (pre- selected fax activation code).

LThe unit will activate the fax function.

4.The caller presses the start button to send a document.

Note:

LTo use this feature, make sure remote fax activation is turned ON (Feature #434 on page 56). The fax activation code can also be

changed.

LIf there is no room left in memory of your answering machine, the unit may not be able to receive documents. See the operating instructions of the answering machine and erase unnecessary messages.

4.9Receive polling (retrieving a fax placed on another fax machine)

This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call.

Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.

LKeep the front cover page open for button locations.

1Press {MENU} repeatedly to display “POLLING”.

2Press {SET}.

3Dial the fax number.

4Press {SET}.

LThe unit will start reception.

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Contents
Model No. KX-FLM653HK Open How to use the operating instructionsLocation of controls Buttons Listed in alphabetical orderStation keys B Copyright Thank you for purchasing a Panasonic fax machineFor your future reference TrademarksInstallation Important safety instructionsFor best performance Routine care Static electricityEnvironment Recording paperFeature and navigator directory Introduction InstallationGeneral Information Quantity Included accessoriesAccessory information Available accessoriesDescription of buttons Front view OverviewRear view Toner cartridge and drum unit Toner save feature To remove the paper tray Paper tray and paper tray coverDocument stacker Paper stackerRecording paper Handset cordCorrect Incorrect Connections Help SET Dialling modeHelp function Menu SETAdjusting volume Date and time To select characters with the dial keypad Keypad Characters Your logoTo correct a mistake Flash Menu SETMute Stop HandsetTo delete a number Your fax numberMenu Stop Your FAX no Press SETStoring one-touch dial item Storing navigator directory itemsLower SET Erasing a stored item Using one-touch dial featureUsing the navigator directory Editing a stored itemHow Caller ID is displayed Caller ID serviceCaller ID Search Viewing and calling back using caller informationCalling back will not be possible in the following cases Monitor NAME/TEL no Menu Stop FAX Start Caller ID PrintErasing specific caller information Printing the Caller ID listEditing a caller’s telephone number before calling back Erasing all caller informationFor navigator directory This feature is not available in the following casesSending a fax manually FAX Start REDIAL/PAUSE SET ResolutionDocument requirements Programming items into the broadcast memory Broadcast transmission Sending the same document to pre-programmed parties To cancel broadcast transmission Adding a new item into the broadcast memory Erasing a stored item from the broadcast memorySelecting the way to use your fax machine Use only as a fax FAX only modeUse mostly as a telephone TEL mode Use as a telephone and/or fax TEL/FAX modeReceiving a fax manually Auto answer Activating FAX only modeActivating TEL mode Receiving a fax automatically Auto answer onTo stop receiving Activating TEL/FAX modeTEL/FAX Mode Silent fax recognition ring settingUsing the unit with an answering machine Setting up the fax machine and an answering machineReceiving a voice message and fax document in one call Black list function SET StopTo erase a programmed phone number Using with the ring detection feature More copying features Copy Start ResolutionMaking a copy Enter the number of copies up to RAM Connecting to a computerInstalling Multi- Function Station CPUTo use the other unit with the computer To uninstall the softwareNext Important notice for Windows XP usersUsing the fax machine as a printer Starting Multi-Function StationPrinting from Windows applications Labels TransparenciesEnvelopes Using the fax machine as a scanner Using Multi-Function ViewerUsing other applications Fax sending/receiving using Multi-Function Station Select Remote ControlOperating the fax machine from your computer Receiving a fax into your computer Confirming the status of the fax machineInformation Select Device Monitor Device Monitor window will appearMenu SET To select features by using the navigator keyBasic Feature Advanced Feature ProgrammingIf the fax machine is connected via a PBX, PBX functions Basic featuresFeature/Code Selection Setting the date and time Supplier for the correct settingOFF default Deactivates this feature Programmable FeaturesAdvanced features Tone Feature/Code SelectionFeature/Code Selection Changing the fax Connected If the unit recognizes the connection to Recognize the connection, it will store a received documentMemory once, then transfer the data after recognition ConnectionError messages Reports Display Cause & Solution Error messages DisplayRecording paper jam occurred. Clear the jammed paper Cable or the computer power cord is not connected correctlyRecording paper or a recording paper jam. Install paper Transmission error occurred. Try againWhen a function does not work, check here Initial settingsGeneral Fax receiving Fax sendingCopying Cannot receive voice Using an answering machineMulti-Function Station Answering machine rings too many times. Set to 1 or 2 ringsControl Printing error occurred Problem Cause & Solution Cannot scanUsing the unit as a Scanner Even after clicking Cancel, scanningStation If a power failure occursUninstall Multi-Function MfsCleaner for KX-FLB800/FLM650 Series windowReplacing the toner cartridge and the drum unit Toner LOW Toner EmptyFuser unit 3 gets hot. Do not touch it Help Waste disposal method Recording paper jam Help When the recording paper is not fed into the unit properly Document jams sending Cleaning the inside of the unit Help Menu Stop Reference lists and reportsSpecifications Toner life Recording paper specifications Recording paper sizeRecording paper weight Envelope sizeDrum life Index Index Page Page PFQX2345ZB Global web site
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