Brother T74, T76 owner manual Advanced Receiving, Operation from an External or Extension Telephone

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8

Advanced Receiving

Operation from an External or Extension Telephone

If you answer a fax call on an external or extension phone, you can make your machine take over by using the Activation Code. When you press the Activation Code 5 1, the machine starts to receive a fax. See “Setting the F/T Ring Time” on page 25 .

If the machine answers a voice call and F/T pseudo-rings for you to take over, use the Deactivation Code # 5 1 to take the call at an extension phone. The Deactivation Code is used only in F/T mode. (You have to set Remote Activation to ON in Menu/Set, 2, 4 to use 5 1 or # 5 1.)

If you answer a call, and no one is on the line, assume you’re receiving a fax.

•If you are using the machine phone, press Start, then hang up.

•If you are using an extension phone, press 5 1, wait for fax receiving tones (chirps), then hang up.

•If you are using an external phone, press 5 1 and wait for the phone to be disconnected (the screen displays RECEIVE) before you hang up. (Your caller will have to press Start to send the fax.)

If you accidentally pick up an extension phone when a fax message is being received, you may disrupt the transmission or render some portions unreadable.

Extension telephones are not permitted in some countries, in such a case the deactivation code will not work.

The Remote Activation Code also can be used by your callers. When you are using an external TAD,

your outgoing message (OGM) should end with the statement “to send a fax, press 5 1”. See “Outgoing Message (OGM) of External TAD” on page 11 .

For F/T (Fax/Tel) Mode Only

When the machine is in F/T mode, it will use the F/T Ring Time (F/T pseudo-ringing) to alert you to a voice call.

•If you’re at the machine, you can lift the handset to answer.

•If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press # 5 1 between the F/T pseudo-rings.

•If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing 5 1.

Remote Call Transfer

In order to set the Remote Activation, you should first set Menu/Set, 2, 4 REMOTE CODE to ON.

See “Changing Remote Codes” on page 43 .

This function works when you receive the incoming Voice call at the remote DECT cordless phone externally connected to the fax machine. See “Connecting an External Telephone” on page 12 . You can transfer voice call to the fax machine. But you can not transfer the incoming voice call from the fax machine to the DECT cordless phone.

To transfer telephone call to the fax machine

When you pick up the voice call at remote DECT cordless phone and would like to transfer it to the fax machine,

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Contents FAX-T74 FAX-T76 Using This Manual Symbols Used In This ManualFinding Information Function Mode User-Friendly ProgrammingAlternating Displays Copy Press CopyApproval Information Table of Contents Troubleshooting and Maintenance SpecificationsPolling Remote Fax Options FAX-T74Preparation and Simple Use Guide Simple steps to prepare and use the machineRemove Ribbon Protection Sheet Acceptable PaperEnter Yearxx Enter MonthxxEnter Dayxx Enter TimexxxxFAX only FAX/TELManual Tadanswer MachAdvice for Preparation and Simple Use Guide Receiving Messages while outgoing Only for FAX-T76This fax must be earthed using a 3-pin plug Memory StorageSee Dialling a Number on When you enter your name, see Entering Text on See Set station ID, in Preparation and Simple Use Guide onMaking a Copy If you are installing the machine to work with a Pabx Multi-Line Connections PABXsExtension Master Socket Connections Outgoing Message OGM of External TADSequence of External TAD Reception ExternalExtension TelephoneTelephoneControl Panel Overview Resolution Left Arrow Right Arrow VolumeStop ModeFAX-T76 Speaker PhoneErase Play/RecordMIC Microphone Setup Custom SettingsVolume Settings Pabx and TransferSetup Quick Dial Numbers for Easy Dialling Setting the Clock ChangeSetting Pabx Storing One Touch Dial NumbersYou can use the chart of Entering Text on Storing Speed Dial NumbersSPEED-DIAL? # Enter & SETChanging One Touch and Speed Dial Numbers Change 2.QUITScanning Adjustment Sending a FaxSending Operation ContrastDialling a Number Automatic TransmissionOne Touch Dialling Speed DiallingRedial Redial/Pause Press Redial/PauseAnswer Mode Settings Select Answer ModeAnswer Mode Receiving a FaxSetting the Ring Delay Setting the F/T Ring TimeTo select or change your Answer Mode FAX only FAX/TEL Tadanswer Mach ManualChapter Receiving a Fax Fax DetectPrinting a Reduced Incoming Document ReductionIf the Memory Reception switch is on at this time… If the Memory Reception switch is OFF at this time…Reception into Memory Printing a Fax from Memory Only for FAX-T74Making Copies Copy FunctionsMaking a Single Copy ELG/RDC100% Telephone Making a CallOn Hook Dialling PauseFAX/TEL Mode Answering a CallAnswering Calls with the Speakerphone Only for FAX-T76 MuteSetting Reports Printing ReportsTypes of Reports Transmission ReportJournal Period Advanced Sending Advanced OperationsElectronic Cover Cover Page for Next Fax OnlyUsing a Printed Cover Always Send CoverOverseas Mode Composing Your Own CommentsMemory Transmission Call Reservation Delayed Transmission Timer Broadcasting Print Sample Call Back Message Setting Number Groups for Broadcasting Next-Fax ReservationMenu/Set. See Entering Text on Be marked in the column of GROUP. See Printing Reports onCancelling a Scheduled Job Interrupting Timer and Polled Transmit JobsMultiple Resolution Transmission Displays no JOB WaitingFor F/T Fax/Tel Mode Only Advanced ReceivingOperation from an External or Extension Telephone Remote Call TransferTelephone Services Changing Remote CodesCaller ID Caller IDentification To change Remote CodesAdvantages of Caller ID Set the Caller ID to onHow Does the Caller ID Work? To Activate Certain Network Services When Using Call Reply Selecting a Caller ID from the Memory for Call ReplyDialing TelephoneSetting the machine to work with BT Call Sign BT Call Sign For U.K. OnlyCall Reply to DDI numbers via Caller ID Clearing the Caller ID Stored in Memory Only for FAX-T76Setup for Polling Receive Setup for Polling Receive with Secure CodePolling Polling ReceiveSetup Delayed Polling Receive Polled Transmit Polled Transmit Jobs onSetup for Polling Transmit with Secure Code Pollingstandard Select & SETSetting Fax Storage Remote Fax Options FAX-T74Fax Forwarding Remote RetrievalChanging the Remote Access Code Long beep-Fax messagesNo long beep-no messages Remote Commands Change Answer ModeRetrieve FAX Check the receiving statusRetrieving the Memory Status List Retrieving Fax MessagesChanging the Fax Forwarding Number # #Message Manager Mode Flexible Memory Settings Message StoreSetting Up Message Manager Message Manager’s Outgoing Message TAD Message onSetting the Message Store Recording the Message Manager’s Outgoing MessageListening the Outgoing Message OGM Erasing the Outgoing Message OGMActivating Message Manager Mode Message IndicatorWhat Happens When the Memory Is Full Playing Voice MessagesBackup Printing Option Printing a Fax MessageErasing Messages To erase voice messages individuallySetting the Maximum Time for Incoming Messages Setting the Toll SaverRing Delay on ICM Recording MonitorFax Forwarding/Paging Recording the Paging Outgoing Message OGMProgramming the Paging Number Using the Remote Access Code Remote Control Commands FAX FWD no See Changing the Fax ForwardingOr stored fax messages. See Retrieving the Memory Status List on page 64 . Also see Retrieving Fax Messages onDocument or Voice messages. If yes, you will hear one long Changing the Fax Forwarding Number Troubleshooting and Maintenance Error MessagesStart Clearing Jams Document JamPaper Jam Top CoverChapter Change TONE/PULSE setting See Setting the Dialling Mode Difficulty with OperationSending Faxes Tone/Pulse onRegular Maintenance Cleaning the ScannerHandling Incoming Calls White Tape Glass StripCleaning the Print Head Changing the RibbonPrint Head Blue Gear Used Ribbon White Gear Cartridge White Gear New Ribbon White Spool Chapter Important Safety Instructions Important InformationChapter Specifications SpecificationsFunction Selection Table Function Description Factory Set ChapterPBX Cancel JOB Setup TAD FAX-T76 Only Remote FAX OPT FAX-T74 OnlySpecial characters and symbols Entering TextInserting spaces Making correctionsECM Error Correction Mode About Fax MachinesFax Tones and Handshake Glossary PhonePage Appendix Index 17, 18 TAD Message Accesssory List Change Remote Access CodeUsing Remote Access Code Remote Commands Manufacturer Authorised Representative Products descriptionType Model NameUK/IRE/GNE
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