Brother T76, T74 owner manual Printing a Fax Message, Backup Printing Option, Erasing Messages

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Printing a Fax Message

Once you print a new fax message stored in memory, it is erased from the memory automatically.

1 Press Play/Record. After two seconds, the machine begins to play voice messages.

2 After playing voice messages, the display asks if you want to print fax messages that are in the memory. There is no display if there are no faxes.

3 To print the fax messages, press 1— OR—Press 2 to exit without printing.

PRINT DOC?

1.YES 2.NO

Backup Printing Option

When you choose DOC:ON in the Message Manager mode, all incoming fax messages are stored in the available memory for retrieval. To print a backup copy automatically, turn this option on.

1 Press Menu/Set, 8, 2. The screen prompts you to select a setting.

2 Press or to display ON (or OFF), and press Menu/Set when the screen displays your selected setting.

3 Press Stop to exit.

Erasing Messages

If you choose to erase all fax messages, the machine will print any previously unprinted fax messages before erasing them from memory. Fax messages cannot be erased individually.

You can erase voice messages individually, or all at once.

To erase voice messages individually

1 Press Play/Record. The machine beeps and begins message playback. Each message is preceded by one long beep, and followed by two short beeps.

ADVANCED USE

2	To erase a specific message, press Erase immediately
	after the two short beeps, or while the message is
	playing. The screen prompts:
3	Press 1 to erase the message— OR—Press 2 to cancel.
4	Press Stop to exit.

To erase messages all at once

1 Press Erase. The screen prompts you to choose what kind of messages you want to erase.

2 Press or to select erasing all voice messages (ALL VOICE), all document messages (ALL DOC.),

or all messages—both voice and fax—(ALL MSG), and press

ERASE THIS MSG.? 1.YES 2.NO

ERASE ALL VOICE? SELECT { } & SET

Menu/Set.

3 Press 1 to erase— OR—Press 2 to cancel.

Message Manager (Only for FAX-T76) 59

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Contents FAX-T74 FAX-T76 Finding Information Using This ManualSymbols Used In This Manual User-Friendly Programming Function ModeAlternating Displays Copy Press CopyApproval Information Table of Contents Specifications Troubleshooting and MaintenancePolling Remote Fax Options FAX-T74Simple steps to prepare and use the machine Preparation and Simple Use GuideAcceptable Paper Remove Ribbon Protection SheetEnter Monthxx Enter YearxxEnter Dayxx Enter TimexxxxFAX/TEL FAX onlyManual Tadanswer MachReceiving Messages while outgoing Only for FAX-T76 Advice for Preparation and Simple Use GuideSee Dialling a Number on This fax must be earthed using a 3-pin plugMemory Storage See Set station ID, in Preparation and Simple Use Guide on When you enter your name, see Entering Text onMaking a Copy Multi-Line Connections PABXs If you are installing the machine to work with a PabxExtension Master Socket Outgoing Message OGM of External TAD ConnectionsExternalExtension TelephoneTelephone Sequence of External TAD ReceptionControl Panel Overview Left Arrow Right Arrow Volume ResolutionStop ModeSpeaker Phone FAX-T76MIC Microphone ErasePlay/Record Custom Settings SetupVolume Settings Pabx and TransferSetting the Clock Change Setup Quick Dial Numbers for Easy DiallingSetting Pabx Storing One Touch Dial NumbersStoring Speed Dial Numbers You can use the chart of Entering Text onSPEED-DIAL? # Enter & SETChange 2.QUIT Changing One Touch and Speed Dial NumbersSending a Fax Scanning AdjustmentSending Operation ContrastAutomatic Transmission Dialling a NumberOne Touch Dialling Speed DiallingRedial/Pause Press Redial/Pause RedialSelect Answer Mode Answer Mode SettingsAnswer Mode Receiving a FaxSetting the F/T Ring Time Setting the Ring DelayTo select or change your Answer Mode FAX only FAX/TEL Tadanswer Mach ManualChapter Fax Detect Receiving a FaxPrinting a Reduced Incoming Document ReductionIf the Memory Reception switch is OFF at this time… If the Memory Reception switch is on at this time…Reception into Memory Printing a Fax from Memory Only for FAX-T74Making a Single Copy Making CopiesCopy Functions ELG/RDC100% Making a Call TelephoneOn Hook Dialling PauseAnswering a Call FAX/TEL ModeAnswering Calls with the Speakerphone Only for FAX-T76 MutePrinting Reports Setting ReportsTypes of Reports Transmission ReportJournal Period Advanced Operations Advanced SendingElectronic Cover Cover Page for Next Fax OnlyAlways Send Cover Using a Printed CoverComposing Your Own Comments Overseas ModeCall Reservation Memory TransmissionPrint Sample Call Back Message Delayed Transmission TimerBroadcasting Next-Fax Reservation Setting Number Groups for BroadcastingMenu/Set. See Entering Text on Be marked in the column of GROUP. See Printing Reports onInterrupting Timer and Polled Transmit Jobs Cancelling a Scheduled JobMultiple Resolution Transmission Displays no JOB WaitingAdvanced Receiving For F/T Fax/Tel Mode OnlyOperation from an External or Extension Telephone Remote Call TransferChanging Remote Codes Telephone ServicesCaller ID Caller IDentification To change Remote CodesHow Does the Caller ID Work? Advantages of Caller IDSet the Caller ID to on Selecting a Caller ID from the Memory for Call Reply To Activate Certain Network Services When Using Call ReplyDialing TelephoneBT Call Sign For U.K. Only Setting the machine to work with BT Call SignCall Reply to DDI numbers via Caller ID Clearing the Caller ID Stored in Memory Only for FAX-T76Setup for Polling Receive with Secure Code Setup for Polling ReceivePolling Polling ReceiveSetup Delayed Polling Receive Polled Transmit Jobs on Polled TransmitPollingstandard Select & SET Setup for Polling Transmit with Secure CodeRemote Fax Options FAX-T74 Setting Fax StorageFax Forwarding Remote RetrievalNo long beep-no messages Changing the Remote Access CodeLong beep-Fax messages Change Answer Mode Remote CommandsRetrieve FAX Check the receiving statusRetrieving Fax Messages Retrieving the Memory Status List# # Changing the Fax Forwarding NumberFlexible Memory Settings Message Store Message Manager ModeSetting Up Message Manager Message Manager’s Outgoing Message TAD Message onRecording the Message Manager’s Outgoing Message Setting the Message StoreListening the Outgoing Message OGM Erasing the Outgoing Message OGMMessage Indicator Activating Message Manager ModeWhat Happens When the Memory Is Full Playing Voice MessagesPrinting a Fax Message Backup Printing OptionErasing Messages To erase voice messages individuallySetting the Toll Saver Setting the Maximum Time for Incoming MessagesRing Delay on ICM Recording MonitorProgramming the Paging Number Fax Forwarding/PagingRecording the Paging Outgoing Message OGM Using the Remote Access Code FAX FWD no See Changing the Fax Forwarding Remote Control CommandsOr stored fax messages. See Retrieving the Memory Status List on page 64 . Also see Retrieving Fax Messages onDocument or Voice messages. If yes, you will hear one long Changing the Fax Forwarding Number Start Troubleshooting and MaintenanceError Messages Document Jam Clearing JamsPaper Jam Top CoverChapter Difficulty with Operation Change TONE/PULSE setting See Setting the Dialling ModeSending Faxes Tone/Pulse onCleaning the Scanner Regular MaintenanceHandling Incoming Calls White Tape Glass StripPrint Head Cleaning the Print HeadChanging the Ribbon Blue Gear Used Ribbon White Gear Cartridge White Gear New Ribbon White Spool Chapter Important Information Important Safety InstructionsChapter Speciﬁcations SpecificationsPBX Function Selection TableFunction Description Factory Set Chapter Cancel JOB Remote FAX OPT FAX-T74 Only Setup TAD FAX-T76 OnlyEntering Text Special characters and symbolsInserting spaces Making correctionsFax Tones and Handshake ECM Error Correction ModeAbout Fax Machines Phone GlossaryPage Appendix Index 17, 18 TAD Message Using Remote Access Code Accesssory ListChange Remote Access Code Remote Commands Products description Manufacturer Authorised RepresentativeType Model NameUK/IRE/GNE