Brother T74, T76 owner manual Remote Retrieval, Using the Remote Access Code

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Remote Retrieval

This section is for the FAX-T76. (If you have the FAX-T74, please see chapter 10 for your remote fax options.)

You can call your machine from any touch tone phone (or remote Group 3 fax machine set for tone) and use a Remote Access Code and Remote Control Commands to retrieve voice (and fax) messages. You can also program and change some settings for your Message Manager.

Using the Remote Access Code

1

2

3

Dial your machine phone number from a touch tone phone.

When your machine answers and beeps, immediately enter your Remote Access Code.

The machine signals the kinds of messages received:

1 long beep—Fax message(s)

2 long beeps—Voice message(s)

3 long beeps—Fax and Voice message(s) No beeps—no messages

4 The machine then prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, the machine hangs up. If you enter an invalid command, the machine beeps three times.

5

6

Press 9 0 to reset the machine when you finish.

Hang up.

If your fax machine is set to MANUAL mode, you can access the Message Manager remotely by phoning your machine and letting it ring for about 100 seconds. Your fax machine will answer the phone after 100 seconds of ringing, and you then have 30 seconds to enter your Remote Access Code.

Changing the Remote Access Code

Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this.

1	Press Menu/Set, 8, 7.
2	Enter a three-digit number from 000 to 900 and press Menu/Set.
	The		cannot be changed. Do not use the same digits that appear in your Remote Activation or

	Deactivation Code.
3	Press Stop to exit.

When you call your machine and enter the Remote Access Code, you must press the fourth digit (three-digit number plus ).

62Chapter 11

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Contents FAX-T74 FAX-T76 Finding Information Using This ManualSymbols Used In This Manual Function Mode User-Friendly ProgrammingAlternating Displays Copy Press CopyApproval Information Table of Contents Troubleshooting and Maintenance SpecificationsPolling Remote Fax Options FAX-T74Preparation and Simple Use Guide Simple steps to prepare and use the machineRemove Ribbon Protection Sheet Acceptable PaperEnter Yearxx Enter MonthxxEnter Dayxx Enter TimexxxxFAX only FAX/TELManual Tadanswer MachAdvice for Preparation and Simple Use Guide Receiving Messages while outgoing Only for FAX-T76See Dialling a Number on This fax must be earthed using a 3-pin plugMemory Storage When you enter your name, see Entering Text on See Set station ID, in Preparation and Simple Use Guide onMaking a Copy If you are installing the machine to work with a Pabx Multi-Line Connections PABXsExtension Master Socket Connections Outgoing Message OGM of External TADSequence of External TAD Reception ExternalExtension TelephoneTelephoneControl Panel Overview Resolution Left Arrow Right Arrow VolumeStop ModeFAX-T76 Speaker PhoneMIC Microphone ErasePlay/Record Setup Custom SettingsVolume Settings Pabx and TransferSetup Quick Dial Numbers for Easy Dialling Setting the Clock ChangeSetting Pabx Storing One Touch Dial NumbersYou can use the chart of Entering Text on Storing Speed Dial NumbersSPEED-DIAL? # Enter & SETChanging One Touch and Speed Dial Numbers Change 2.QUITScanning Adjustment Sending a FaxSending Operation ContrastDialling a Number Automatic TransmissionOne Touch Dialling Speed DiallingRedial Redial/Pause Press Redial/PauseAnswer Mode Settings Select Answer ModeAnswer Mode Receiving a FaxSetting the Ring Delay Setting the F/T Ring TimeTo select or change your Answer Mode FAX only FAX/TEL Tadanswer Mach ManualChapter Receiving a Fax Fax DetectPrinting a Reduced Incoming Document ReductionIf the Memory Reception switch is on at this time… If the Memory Reception switch is OFF at this time…Reception into Memory Printing a Fax from Memory Only for FAX-T74Making a Single Copy Making CopiesCopy Functions ELG/RDC100% Telephone Making a CallOn Hook Dialling PauseFAX/TEL Mode Answering a CallAnswering Calls with the Speakerphone Only for FAX-T76 MuteSetting Reports Printing ReportsTypes of Reports Transmission ReportJournal Period Advanced Sending Advanced OperationsElectronic Cover Cover Page for Next Fax OnlyUsing a Printed Cover Always Send CoverOverseas Mode Composing Your Own CommentsMemory Transmission Call ReservationPrint Sample Call Back Message Delayed Transmission TimerBroadcasting Setting Number Groups for Broadcasting Next-Fax ReservationMenu/Set. See Entering Text on Be marked in the column of GROUP. See Printing Reports onCancelling a Scheduled Job Interrupting Timer and Polled Transmit JobsMultiple Resolution Transmission Displays no JOB WaitingFor F/T Fax/Tel Mode Only Advanced ReceivingOperation from an External or Extension Telephone Remote Call TransferTelephone Services Changing Remote CodesCaller ID Caller IDentification To change Remote CodesHow Does the Caller ID Work? Advantages of Caller IDSet the Caller ID to on To Activate Certain Network Services When Using Call Reply Selecting a Caller ID from the Memory for Call ReplyDialing TelephoneSetting the machine to work with BT Call Sign BT Call Sign For U.K. OnlyCall Reply to DDI numbers via Caller ID Clearing the Caller ID Stored in Memory Only for FAX-T76Setup for Polling Receive Setup for Polling Receive with Secure CodePolling Polling ReceiveSetup Delayed Polling Receive Polled Transmit Polled Transmit Jobs onSetup for Polling Transmit with Secure Code Pollingstandard Select & SETSetting Fax Storage Remote Fax Options FAX-T74Fax Forwarding Remote RetrievalNo long beep-no messages Changing the Remote Access CodeLong beep-Fax messages Remote Commands Change Answer ModeRetrieve FAX Check the receiving statusRetrieving the Memory Status List Retrieving Fax MessagesChanging the Fax Forwarding Number # #Message Manager Mode Flexible Memory Settings Message StoreSetting Up Message Manager Message Manager’s Outgoing Message TAD Message onSetting the Message Store Recording the Message Manager’s Outgoing MessageListening the Outgoing Message OGM Erasing the Outgoing Message OGMActivating Message Manager Mode Message IndicatorWhat Happens When the Memory Is Full Playing Voice MessagesBackup Printing Option Printing a Fax MessageErasing Messages To erase voice messages individuallySetting the Maximum Time for Incoming Messages Setting the Toll SaverRing Delay on ICM Recording MonitorProgramming the Paging Number Fax Forwarding/PagingRecording the Paging Outgoing Message OGM Using the Remote Access Code Remote Control Commands FAX FWD no See Changing the Fax ForwardingOr stored fax messages. See Retrieving the Memory Status List on page 64 . Also see Retrieving Fax Messages onDocument or Voice messages. If yes, you will hear one long Changing the Fax Forwarding Number Start Troubleshooting and MaintenanceError Messages Clearing Jams Document JamPaper Jam Top CoverChapter Change TONE/PULSE setting See Setting the Dialling Mode Difficulty with OperationSending Faxes Tone/Pulse onRegular Maintenance Cleaning the ScannerHandling Incoming Calls White Tape Glass StripPrint Head Cleaning the Print HeadChanging the Ribbon Blue Gear Used Ribbon White Gear Cartridge White Gear New Ribbon White Spool Chapter Important Safety Instructions Important InformationChapter Specifications SpeciﬁcationsPBX Function Selection TableFunction Description Factory Set Chapter Cancel JOB Setup TAD FAX-T76 Only Remote FAX OPT FAX-T74 OnlySpecial characters and symbols Entering TextInserting spaces Making correctionsFax Tones and Handshake ECM Error Correction ModeAbout Fax Machines Glossary PhonePage Appendix Index 17, 18 TAD Message Using Remote Access Code Accesssory ListChange Remote Access Code Remote Commands Manufacturer Authorised Representative Products descriptionType Model NameUK/IRE/GNE