Polycom 9.0.6 manual Video Conferencing Tips, Tips for Great Meetings, Tips for Great Video

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Getting Started Guide for the VSX Series

Video Conferencing Tips

Read through these quick tips for ideas on how to optimize your video conferencing experience. You'll find general tips for a better meeting, as well as simple suggestions for improving video and audio quality, and for showing documents.

Tips for Great Meetings

•Make sure that you have the video number(s) of the site(s) you want to call or that the site(s) are listed in a directory.

•Set your camera presets before you start your call so that you can quickly use them during the call. (You can set up to 100 near-site presets. Depending on the system you call, you may also be able to use the presets stored on the far-site system.)

•Add peripherals to your system to expand its use. For example, you can add a VCR if you want to show a videotape, or add a Visual Concert VSX or ImageShare II if you want to share data from a computer. Connect and test your peripheral before any meeting.

Tips for Great Video

•Avoid wearing bright colors, all-light or all-dark clothing, or very “busy” patterns (such as small checks or narrow stripes). Light pastels and muted colors look the best on the screen.

•If there are windows in the room, close any drapes or blinds. Daylight is a variable light source and can conflict with interior room lighting.

•Use natural gestures when you speak.

•When adjusting your camera, try to fill the screen as much as possible with people rather than with the table, chairs, walls, lights, or the floor.

Tips for Great Audio

•Speak in your normal voice without shouting.

•Ask the people at the other site if they can hear you. Have them introduce themselves so you can be sure that you can hear them.

•Mute the microphone before moving it during a meeting.

•Since the audio has a very slight delay, you may want to pause briefly for others to answer you or to make comments.

•As with any meeting, try to limit side conversations.

© Polycom, Inc.

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Contents Getting Started Guide for the VSX Series Trademark Information Contents Starting a Stream Viewing a Stream Getting Started Guide for the VSX Series Using the Remote ControlMute the sound you hear from the speakers VSX Series Remote ControlCalling and Answering Answering a Video CallPlacing a Video Call Calling from the Recent Calls List Ending a Video Call Types of Calls You Can Make Placing Audio-only Calls and Adding Audio-only SitesFrom You can call By dialing Press Call on the remote control Controlling What You See Selecting and Adjusting a Camera or Other Video SourceEnding an Audio-only Call Near or Focus the camera by turning the focus wheel Setting and Using Camera Presets Enabling Dual Monitor Emulation Switching Between Full-Screen Video and the Home ScreenScroll to Dual Monitor Emulation and press Showing, Moving, and Turning Off the PIP Specifying When to Display the PIPSelect this setting To show the PIP Enabling Automatic Camera Tracking PowerCam Plus OnlyControlling What You Hear Adjusting VolumeMuting the Microphone Muting the SpeakersShowing Content Showing Content from a ComputerEnjoying Stereo Audio in Video Calls Points to note about People+Content IP Showing Content with People+Content IPShowing Content with a Visual Concert VSX or ImageShare Resolution Refresh Rates HzGraphics or Showing Content from a Document Camera, VCR, or DVD Player Working with Directory Entries Searching the DirectoryDown This field Enter this information Adding, Editing, and Deleting Directory EntriesSelect Edit Groups Categorizing Directory EntriesRefreshing Global Directory Entries About Multipoint Calls Including Multiple Sites in CallsPlacing a Multipoint Call Hosted by Lets you include Supports these callsSupplying a Password for Bridge Calls Setting Description About Multipoint Viewing ModesSystems with See this Using Chair Control for Multipoint Calls Click Place a CallHosted by Allows chair control if Changing the Way Calls Are Answered Temporarily Refusing CallsAnswering Calls Automatically To Auto Answer Point-to-Point Video , pressAuto Answer Multipoint Video , press Scheduling Calls Muting Automatically Answered CallsScroll to Mute Auto Answer Calls and press Customizing Your Workspace Allowing the Far Site to Control Your CameraScroll to Far Control of Near Camera and press Displaying the Far Site’s Name When the Call Connects Hearing Audio Confirmation When You DialScroll to Keypad Audio Confirmation and press Adjusting for Room Lighting Setting Camera Brightness VSX 3000 OnlyScroll to Backlight Compensation and press Changing the System Color Scheme Using Avaya Network Features with Video CallsStarting a Stream Streaming a Conference to the WebClick View a Meeting Viewing a StreamTo place a video call using the SoundStation VTX 1000 phone Ending a Call Ending a Call with Audio-only Participants Using Your VSX 3000 System as a Computer MonitorBefore You Begin Tips for Great Meetings Video Conferencing TipsTips for Great Video Tips for Great AudioTips for Showing Content