Clarity D712 Answering System, Play the Current Announcement, Record a New Announcement, Memos

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ANSWERING SYSTEM

ANSWERING SYSTEM

The announcement is the greeting callers hear when calls are answered by the answering system.

The telephone has a default announcement,“Hello. Please leave a message after the tone.” You can use this announcement, or record your own announcement.

Play the Current Announcement

1.In idle mode, press <MENU/SELECT>, then <UP/DOWN> to select Answering sys.

2.Press <MENU/SELECT>, then <UP/DOWN> to select Announcement.

3.Press <MENU/SELECT>.Then the handset screen displays 2-PLAY3-DELETE5-STOP7-RECORD.

4.Press key 2 to play the current announcement from the speakerphone.

Record a New Announcement

1.In idle mode, press <MENU/SELECT>, then <UP/DOWN> to select Answering sys.

2.Press <MENU/SELECT>, then <UP/DOWN> to select Announcement.

3.Press <MENU/SELECT>.Then the handset screen displays 2-PLAY3-DELETE5-STOP7-RECORD.

4.Press key 7 to record your message after a tone.

5.Press key 5 to stop the recording and the recorded message is stored and automatically played.

Play Your Recorded Announcement

1.Follow steps 1 to 3 in the first section of Play the Current Announcement.

2.Press key 2 to play your announcement.

Delete Your Announcement

1.Follow steps 1 to 3 in the first section of Play the Current Announcement.

2.Press key 3 to delete your recorded announcement.

ANSWERING SYSTEM

Note: If your announcement is deleted, calls are answered with the default announcement,“Hello. Please leave a message after the tone.”

Memos

Memos are messages you record yourself.They are saved, played back and deleted exactly like incoming messages.You can record a memo as a reminder to yourself, or leave a message for someone else using the same telephone.

Record a memo

1.Press <MENU/SELECT>, then <UP/DOWN> to select Answering sys.

2.Press <MENU/SELECT>, then <UP/DOWN> to select Record memo.

3.Press <MENU/SELECT>. Speak towards the microphone on the handset after a long beep.

4.Press 5 to stop recording and the recorded memo is saved as a message like incoming message.

Play Your Memo

Memos are stored as messages. Follow the steps in the Play Messages section to play or delete.

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Contents D714 D712 User Guide Big Button Cordless Phone with Digital Answering MachineClarity, a Division of Plantronics, Inc 4289 Bonny Oaks Drive Chattanooga,TN Tel 800-426-3738 Fax E-mail claritycs@plantronics.comTABLE OF CONTENTS INSTALLATIONAUDIO SETTINGS USING YOUR PHONEBASE SETTINGS HANDSET SETTINGSTROUBLESHOOTING DIRECTORYIMPORTANT SAFETY INSTRUCTIONS Privacy of communications may not be ensured when using this phonePACKAGING CONTENTS/LOCATION BATTERY SAFETY INSTRUCTIONSDispose of used batteries according to the instructions LocationINSTALLING YOUR PHONE INSTALLING/CHARGING BATTERIESConnecting the base station Use only NiMH rechargeable batteriesHANDSET OVERVIEW 6. VOLUME DOWN / CALL LOG / SCROLL DOWN BASE OVERVIEW 1. DEL DELETE Press once to delete the message during playbackHANDSET SCREEN ICONS Message window displays1-99 1-99 and FHANDSET MENU STRUCTURE HANDSET - TEXT ENTRY TABLECharacters by number of key presses Audio Tone SettingsWARNING VOLUME MAY BE LOUD HANDSET AUDIO OPERATIONTo turn on this feature To turn off this feature Press AUDIO BOOST. - ORUSING YOUR PHONE Temporary Tone DialingAnswer a Call End a CallRedial list Find the HandsetMake an Internal Call Make a 3-way Conference CallDIRECTORY Add a New Directory EntryView a Directory Entry Search a Directory Entry by NameSPEED DIAL NUMBERS Delete a Directory EntryAdd a Speed Dial Number Dial the Speed Dial NumberCALLER ID DISPLAY CALLER ID DISPLAY NETWORK DEPENDENTMissed new calls indicator Delete the Speed Dial NumberView the Call Log Entries Store a Call Log number into the DirectoryDelete an Entry in the Call Log Delete the Entire List of the Call LogHANDSET SETTINGS LCD Language SettingsVoicemail waiting visual message waiting indicator Set the Date and TimeBASE SETTINGS Set the Ringer VolumeSet Key Tone Change the Dial ModeREGISTER/DEREGISTER HANDSETS Press FIND on base 4 secThen press # on handset Register a handsetANSWERING SYSTEM Play Messages from handsetOptions during playback Delete all old messages from handsetANSWERING SYSTEM Play the Current AnnouncementRecord a New Announcement Play Your Recorded AnnouncementANSWERING SYSTEM SETTINGS Call Screening SetupNumber of Rings and Toll saverRemote Access Code Remote AccessTo remotely access the answering system CodeTROUBLESHOOTING My telephone doesn’t work at allI cannot get a dial tone I experience poor sound quality when using the speakerphone I hear other calls while using my telephoneI cannot dial out My cordless handset isn’t performing normallyMy cordless handset does not ring when I receive a call My telephone does not receive caller ID when on a callMy caller ID isn’t working New voicemail and icon show on the display and I don’t know whyADDITIONAL HANDSETS optional Thank youTECHNICAL INFORMATION D712