Avaya 3.1.0 manual Recording and Managing Personalized Voicemail Greetings, To record your name

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2.Wait for voicemail to answer the call.

3.As soon as the greeting starts to play, press * on the dialpad.

4.When you are prompted for your voicemail password, enter the password followed by the

# key. The voicemail password is the same one that you use to access user options.

5.Follow the prompts to access and play voicemail messages and/or change options.

Tip:

To exit from voicemail or listen to the previous list of menu options at any time, press * on the dialpad.

6. To end the call, hang up or select the End softkey.

Recording and Managing Personalized Voicemail Greetings

You can specify a number that voicemail dials if a caller dials 0 during your greeting (for example, you can redirect the call to another phone or your mobile).

To record your name

This is the recording that is played when callers dial by name using the Auto Attendant.

1.Access the User Options menu (see Displaying the User Options Menu on page 7.)

2.Select Voicemail on the User Options menu.

3.Select Record Name on the Voicemail Options menu.

4.Lift the handset to make the recording.

5.Select the Rec softkey, speak your name clearly into the microphone, and then select the Stop softkey or hang up.

6.Perform one of the following actions:

●select the Play softkey to listen to your recording.

●press the Save softkey and the Ok softkey if you are satisfied with the recording.

●select the Rec softkey again to re-record your name.

7.Select the Exit softkey to display the previous menu, or press the PHONE/EXIT () button.

To record a personalized greeting

A personalized greeting will be played instead of the default voicemail greeting.

Callers can choose voicemail options after your personalized greeting is played. You may optionally say what these options are in your personalized greeting. For example, “Please leave a message. When you are finished, press the number key to hear voicemail options.”

28 Avaya one-X Quick Edition Release 3.1.0 Telephone User Guide

May 2007

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Contents Avaya one-X Quick Edition Software License Contents Contents Accessing Telephone Applications and Options Default Function Softkey Label SW IP Do not disturbCustomizing Your Quick Edition IP Telephone Introducing Your TelephoneTo disable a softkey To reset softkeys to factory defaultsProgrammable Softkeys To program a softkeyAccessing user options when password protection is enabled Accessing user options when password protection is disabledDisplaying the User Options Menu Telephone Softkey FunctionsSetting Password Options To change your passwordTo set a new password when the old one expires To enable or disable password protectionAdjusting the Volume Viewing and Modifying User PreferencesMuting the Active Microphone Viewing and Changing the User LanguageSetting the Call Waiting Tone Choosing a Personalized Ringer ToneTo change the user language To select a ringer toneSetting the Contrast Level of the Display Telephone AccessoriesTo adjust the contrast level of the display Making and Answering CallsTo make calls manually To make a call using a speed dialTo make a call from the list of call logs To make calls using the corporate or personal directory To make a restricted call using an authorization codeReceiving Calls Making Restricted CallsTo answer or ignore a second incoming call To answer an incoming callTo ignore an incoming call Call Handling Putting a Call on HoldTo put a single call on hold To retrieve a held callTransferring Calls Parking and Retrieving CallsTo transfer a call and speak to the receiving party To transfer a call without speaking to the receiving partyTo retrieve a parked call from any other telephone Conference Calls Call Forwarding To forward all calls to voicemailTo forward unanswered calls to voicemail To forward calls to a directory numberTo forward calls to an external number To disable call forwardingTo change the number of rings before forwarding Zero-Redirect To enable or disable zero redirectTo specify a redirect number To view call log entries Using Call LogsTo edit a Call Log number before you dial the number To clear lists, all call logs, and/or reset the counter Using Voice MailTo delete a single entry User Keypad Shortcuts KeyFunctionMain Menu Personal OptionsCaller Keypad Shortcuts Key FunctionRetrieving Voicemail Messages To play a voicemail message To access your voicemail using any telephoneTo monitor incoming voicemail messages To record your name Recording and Managing Personalized Voicemail GreetingsTo record a personalized greeting To delete a personalized greeting Using Directories Corporate and Personal DirectoriesTo view corporate and personal directory entries To change your name in the Corporate directoryAdding an Entry to Your Personal Directory To add an entry manuallyTo copy an entry from the corporate directory Typing with the keypad Key ActionTo copy an entry from the call log To copy an entry from a voicemail recordTo edit an entry in your personal directory Select My Personal Dir on the Copy Entry To menuStatus To delete an entry from your personal directoryTo configure your own status information To view the status information for a monitored userTo dial a monitored user Status Icon List MeaningTo enable or disable DND Do Not DisturbTo change or remove your set status information To monitor subscribed users on your home screenSpeed Dial PagingTo broadcast an announcement to a paging zone To add a speed dial entry manually To view your speed dial listSelect Speed Dial on the Copy Entry To menu To edit a speed dial entry To delete a speed dial entryRegistration Information for Optional Features To configure forwarding of email to voicemailEmail Forwarding of Voicemail On the User Options menu, click Voice MailSelect Enable Notification Playing an Audio File AttachmentWeb-based System Administration Teleworker ApplicationPage Telephone Options Main Menu Telephone OptionsTelephone Options Telephone User Option Menu Telephone Options Web Interface Menu SmtpSystem Options System Options Telephone MenuSystem Options Web Interface Menu Gateway DetailsCDR Page Index Paging Password menu items

3.1.0 specifications

Avaya 3.1.0 is a sophisticated telecommunications platform designed to enhance business communication and collaboration through advanced features and technologies. This version builds on the legacy of previous iterations, incorporating cutting-edge capabilities that address the evolving needs of modern enterprises.

One of the standout features of Avaya 3.1.0 is its robust unified communications (UC) functionality. This integration allows users to connect via voice, video, messaging, and conferencing through a single platform, promoting seamless interaction among employees and stakeholders. By unifying various communication tools, Avaya improves productivity and ensures that teams remain connected, regardless of their physical location.

Another key characteristic of Avaya 3.1.0 is its support for cloud-based services. Organizations can take advantage of hybrid deployments, combining on-premises infrastructure with cloud capabilities. This flexibility enhances scalability, allowing businesses to adjust their communication solutions as they grow or adapt to changing market demands. The cloud integration also simplifies maintenance and updates, enabling organizations to stay current with the latest features without extensive downtime.

Avaya 3.1.0 introduces advanced analytics and reporting tools. These features provide users with valuable insights into communication patterns and performance metrics. By leveraging data analytics, businesses can identify trends, optimize resource allocation, and improve customer service. The ability to analyze interactions helps organizations to enhance the overall user experience and refine their communication strategies.

The platform also emphasizes security, incorporating several layers of protection to safeguard communications. End-to-end encryption, secure authentication protocols, and frequent security updates are crucial components that ensure data integrity and confidentiality. This focus on security is particularly vital in industries where sensitive information is exchanged.

One of the technological cornerstones of Avaya 3.1.0 is its compatibility with various devices, including smartphones, tablets, laptops, and traditional desk phones. This device-agnostic approach ensures that users can access the platform regardless of their hardware, promoting greater flexibility in communication.

Lastly, Avaya 3.1.0 is built with user-friendliness in mind. The intuitive interface simplifies navigation, enabling users to quickly access features and tools. This ease of use facilitates quick adoption among employees, reducing the learning curve associated with new technology.

In conclusion, Avaya 3.1.0 stands out as a versatile telecommunications solution, offering unified communications, cloud integration, advanced analytics, robust security, device compatibility, and user-friendly design. These features make it a powerful choice for organizations seeking to enhance their communication and collaboration capabilities in today’s fast-paced business environment.
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