Sharp MX-4500N manuals

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When we buy new device such as Sharp MX-4500N we often through away most of the documentation but the warranty. Very often issues with Sharp MX-4500N begin only after the warranty period ends and you may want to find how to repair it or just do some service work. Even oftener it is hard to remember what does each function in Copier Sharp MX-4500N is responsible for and what options to choose for expected result. Fortunately you can find all manuals for Copier on our side using links below.

Sharp MX-4500N Manual

170 pages4.52 Mb

61 pages1.67 Mb

Printer Guide
- 2CONTENTS
  - 1
  - 2
    - FUNCTIONS IN WINDOWS
  - 3
  - 34
    - DRIVER
  - 5
  - 6
- 4ABOUT THIS MANUAL
  - Please note
  - Warning
  - Illustrations and the operation panel and touch panel shown in this manual
  - 5MANUALS PROVIDED WITH THE MACHINE
    - The icons in the manuals indicate the following types of information:
    - Printed manuals
    - Operation manuals in PDF format
    - Icons used in the manuals
      - Manual name Contents
- 6PRINTER FUNCTION OF THE MACHINE
  - Printer driver type
  - BASIC PRINTING PROCEDURE
71
- Select [Print] from the [File] menu of WordPad.
- Open the printer driver properties window.
- 8Select print settings.
- Click the [Print] button.
- 9SELECTING THE PAPER
- 10PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED
  - 11Enter your login name and password.
    - (1) Click the [Job Handling] tab. (2) Enter your user information.
      - (3)
    - (3) Click the [OK] button.
- 12VIEWING PRINTER DRIVER HELP
  - Pop-up help
  - Information icon
- 13SELECTING THE COLOUR MODE
  - Open the printer driver properties window from the print window of the software application.
  - 14BLACK AND WHITE PRINTING
    - Select the colour mode.
  - 15TWO-SIDED PRINTING
  - 17FITTING THE PRINT IMAGE TO THE PAPER
    - 18Select Fit to Page.
  - 19PRINTING MULTIPLE PAGES ON ONE PAGE
    - Open the printer driver properties window from the print window of the software application.
  - 21STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT
    - Staple function
    - Punch function
  - CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS
    - CREATING A PAMPHLET (Pamphlet/Pamphlet Staple)
232
- FUNCTIONS IN WINDOWS
  - 24INCREASING THE MARGIN (Margin Shift)
  - CREATING A LARGE POSTER (Poster Printing)
  - 25FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF DATA
    - ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees)
    - ENLARGEMENT/REDUCTION (Zoom/XY-Zoom)
      - ABCD ABCD
    - REVERSING THE IMAGE (Mirror Image)
- 26B
  - 27COLOUR MODE ADJUSTMENT FUNCTION
    - ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Color Adjustment)
    - PRINTING LIGHT COLOUR CHARACTERS OR LINES IN BLACK (Text To Black/Vector To Black)
      - ABCD ABCD
    - 28SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Image Type)
  - 29FUNCTIONS THAT COMBINE TEXT AND IMAGES
    - ADDING A WATERMARK TO PRINTED PAGES (Watermark)
      - CONFIDENTIAL
    - 30PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp)
    - 31CREATING OVERLAYS FOR PRINT DATA (Overlays)
      - Print with an overlay file
  - 32PRINT FUNCTIONS FOR SPECIAL PURPOSES
    - PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper)
    - ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts)
  - C
  - 33B
    - A
      - 34PRINTING A CARBON COPY (Carbon Copy)
      - 35PRINTING TEXT ON TABS OF TAB PAPER (Tab Printing)
      - 36CONVENIENT PRINTER FUNCTIONS
        USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print)
        37USING THE DOCUMENT FILING FUNCTION (Retention/Document Filing)
      - 38SAVING FREQUENTLY USED PRINT SETTINGS
        SAVING SETTINGS AT THE TIME OF PRINTING
        39Check and save the settings.
        Click the [OK] button.
        40USING SAVED SETTINGS
        Deleting saved settings
      - 41CHANGING THE PRINTER DRIVER DEFAULT SETTINGS
        (3)
        Click the [start] button and then click [Printers and Faxes].
        Open the printer properties window.
      - BASIC PRINTING PROCEDURE
        (2) (3)
        Select paper settings in the printer driver before selecting the print command.
        SELECT PAPER SETTINGS
433
- Select [Page Setup] from the [File] menu of TextEdit.
- Select paper settings.
  - (1) Make sure that the correct printer is selected. (2) Select paper settings.
  - (3) Click the [OK] button.
- 44PRINT
- 46SELECTING THE PAPER
- 47PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED
  - Select [Print] from the application's [File] menu.
  - Display the job handling screen.
    - (1) Make sure that the machine's printer name is selected. (2) Select [Job Handling].
    - 48(1) Enter your user information.
    - (2) Click the [Print] button.
- DIRECTLY PRINTING FROM THE MACHINE
  - DIRECTLY PRINTING A FILE ON AN FTP SERVER
    - 1
494
- PRINTER DRIVER
  - DOCUMENT FILING
    - 50Touch the [External Data Access] key.
    - Access the FTP server.
      - (1) (2)
      - (1) Touch the [FTP] key. (2) Touch the key of the FTP server that you wish to access.
    - Touch the key of the file that you wish to print.
    - Print the selected file.
      - (1) Select print conditions.
      - (2) Touch the [Print] key.
    - - (1) (2)
  - 51DIRECTLY PRINTING A FILE IN USB MEMORY
    - Touch the [USB Memory] key.
    - Connect the USB memory device to the machine.
      - Consult your dealer for USB memory devices that can be used.
    - 2
      - Touch the [External Data Access] key.
      - DOCUMENT FILING
        52Touch the key of the file that you wish to print.
        Print the selected file.
        (1) Select print conditions.
        (2) Touch the [Print] key.
        Remove the USB memory device from the machine.
  - 53DIRECTLY PRINTING FROM A COMPUTER
    - SUBMIT PRINT JOB
    - FTP PRINT
    - 54E-MAIL PRINT
  - 55PRINTING AN ENCRYPTED PDF FILE
    - Select the encrypted PDF print job.
      - (1) Touch the [Print Job] key. (2) Change the print job status mode to [Spool].
      - (3) Touch the print job key of the PDF file that has the password.
    - Touch the [Yes] key.
      - (1) (3) (2)
  - GIVING A PRINT JOB PRIORITY / CANCELLING A PRINT JOB
    - GIVING A PRINT JOB PRIORITY
      - (1) (3) (2) (4)
565
- Give the desired job priority.
  - (1) Touch the [Print Job] key. (2) Change the print job status mode to [Job Queue].
    - Touch this key to change modes. The selected mode will be highlighted.
- 57CANCELLING A PRINT JOB
  - Cancel the job.
- 58CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT
  - Display details on the print job for which there is no paper.
    - (1) Touch the key of the job for which "Paper Empty" appeared. (2) Touch the [Detail] key.
  - Touch the [Paper Select] key.
  - Touch the key of the tray that has the paper you wish to use.
    - Printing begins.
    - (2)(1)
- PRINTER DRIVER SPECIFICATION LIST
596
- SPECIFICATIONS
  - Driver selections PCL6 PCL5c SPLC-c*1 PS Windows PPD
  - Macintosh PPD
  - 61Printer Guide

132 pages3.36 Mb

Scanner Guide
- 2TABLE OF CONTENTS
  - 1
    - NETWORK SCANNER
  - 2
  - 3
    - TRANSMISSION IN SCAN MODE
  - 4
    - SCANNING IN USB MEMORY MODE
  - 35
    - TRANSMISSION IN INTERNET FAX MODE
  - 6
    - TRANSMISSION/RECEPTION JOBS
  - 7
  - 8
  - 9
    - SCAN MODE)
- 4ABOUT THIS MANUAL
  - Please note
  - Warning
  - Illustrations and the operation panel and touch panel shown in this manual
  - 5MANUALS PROVIDED WITH THE MACHINE
    - The icons in the manuals indicate the following types of information:
    - Printed manuals
    - Operation manuals in PDF format
    - Icons used in the manuals
      - Manual name Contents
- NETWORK SCANNER FUNCTION
61
- AS A NETWORK SCANNER
  - Scan modes 3. BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE (page 27)
  - Internet fax mode
  - - USB memory mode
  - - PC scan mode*
  - 7PREPARATIONS FOR USE AS A NETWORK SCANNER
    - MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION
      - Touch the [Default Settings] key.
        [POWER SAVE] key / indicator
        LOGOUT
        To check if the date and time are set correctly in the machine, follow the steps below.
    - CHECKING THE DATE AND TIME
      - Main power indicator
      - Main power switch "On" position
      - Press the [SYSTEM SETTINGS] key.
      - SYSTEM SETTINGS
    - 8STORING SENDER INFORMATION
    - SETTINGS REQUIRED IN THE WEB PAGE
      - Touch the [Clock] key.
      - Check the date and time.
    - 9STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK
    - 10STORING A DESTINATION FOR SCAN TO DESKTOP
      - INSTALLING THE NETWORK SCANNER TOOL
      - ADDING DESTINATIONS
  - 11BASE SCREEN
    - Address Book screen
    - DOCUMENT FILING IMAGE SEND COPY JOB STATUS
    - SYSTEM SETTINGS LOGOUT
    - Base screen of scan mode
    - 12BASE SCREENS
      - Settings are selected in the base screen of each mode.
      - 13Customizing displayed keys (customized keys)
      - 14[Image Settings] key
        (5)
      - Checking what special modes are selected
        (4)
        (3) (6)
    - 15ADDRESS BOOK SCREEN
      - This screen is used to select transmission destinations.
        (11)
      - (2) (3) (4) (5) (6) (7) (8) (9) (10) (12)
    - 16CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN
      - Ascending names Descending names
      - Ordered by search number (default)
        Frequent Use ABCD Frequent Use ABCD Frequent Use ABCD
      - Index display
        Touch the [Sort Address] key.
        Change the display mode.
        (1) Touch the key of the mode or tab that you wish to display.
        Index tab
  - 17SCANNING AND TRANSMISSION SEQUENCE
    - Place the original
    - Change the mode
    - Select original settings
    - 18Select convenient special modes
    - Enter the destination
    - Start scanning and transmission
  - 19ORIGINAL SIZES
    - ORIGINAL SIZES THAT CAN BE TRANSMITTED
    - THE SIZE OF THE PLACED ORIGINAL
      - STANDARD SIZES
  - SPECIFYING DESTINATIONS IN THE ADDRESS BOOK
202
- Icon Mode used
- 21CALLING UP A DESTINATION
  - A destination is called up by selecting its one-touch key.
  - Touch the index tab where the destination is stored.
- 22CHECKING AND DELETING THE SELECTED DESTINATIONS
  - You will return to the address review screen.
  - Touch the [Address Review] key.
  - Check the destinations.
- 23USING A SEARCH NUMBER TO SPECIFY A DESTINATION
  - Touch the key.
  - Enter the 3-digit search number of the address with the numeric keys.
- 24ENTER THE ADDRESS MANUALLY
  - Destination addresses for Scan to E-mail and Internet fax can be entered manually.
  - Change the mode.
    - (2) Touch the key of the mode that you wish to
  - Touch the [Address Entry] key.
  - Enter the destination address.
    - (1) If scan mode is selected, select the type of delivery.
    - (2) Enter the destination address on the text entry screen that will appear.
- 25CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK
  - Touch the [Global Address Search] key.
  - Search for the destination.
    - (1) Select the LDAP server.
    - (2) Search for the destination on the text entry screen that will appear.
  - 26Select the destination.
    - (1) Touch the key of the desired destination.
- 27USING THE RESEND FUNCTION
  - Touch the [Resend] key.
  - Touch the key of the desired address.
- SCANNING TO E-MAIL, FTP, DESKTOP, AND NETWORK FOLDER
  - Original
283
- TRANSMISSION IN SCAN MODE
  - Document feeder tray
  - Document glass
  - 29Change to scan mode.
    - (2) Touch the [Scan] key.
  - Specify the orientation in which the
  - 30Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).
  - 31Touch the [Read-End] key.
    - or
  - 32CHANGING THE EXPOSURE AND EXPOSURE MODE
    - (4)(1)
    - (2) (3)
    - Read the displayed message and touch the [OK] key.
    - Select the exposure and exposure mode.
      - (3) Select the exposure mode.
    - 33How to select the exposure mode
      - Setting Description
      - The automatic document feeder can be used to automatically scan both sides of an original.
      - Two-sided original Front and reverse sides are scanned
      - 35Specify whether the binding style of the two-sided original is book style or tablet style.
        Two-sided scanning automatically turns off after scanning and transmission are finished.
        37The automatically detected size appears at the top of the
        The automatically detected size appears at the top of the
      - 38Enter the scan size (original size).
  - 40CHANGING THE COLOUR MODE
    - [BLACK & WHITE START] key
    - Display the colour mode screen.
      - (2) Touch the [Colour Mode] key.
    - Select the colour mode.
      - (1) Touch the key of the mode to be used when the [COLOUR START] key ( ) is
      - (2) Touch the key of the mode to be used when the [BLACK & WHITE START] key ( ) is
  - 41CHANGING THE FILE FORMAT
    - (1)(3)(2)
    - Display the format setting screen.
    - Read the displayed message and touch the [OK] key.
    - Set the format.
      - (2) Select the file type. (3) Select the compression ratio.
      - 42To change the number of pages per file, enter the number of pages and exit the format settings.
        (3)(2)(1)
    - 43CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND MESSAGE
      - Touch the [Send Settings] key.
      - To change the subject, touch the [Subject] key.
      - Enter the subject.
        (1) Touch a Pre-Set text key.
      - 44To change the file name, touch the [File Name] key.
      - To change "Reply-To", touch the [Reply-To] key.
      - Specify a user for "Reply-To" and touch the [OK] key.
      - To change the message, touch the [Body Text] key.
      - 45Enter the message and touch the [OK] key.
464
- 47Change to USB memory mode.
  - (2) Touch the [USB Mem. Scan] key
    - Document feeder tray
    - Document glass
    - Original
- 48
- Specify the orientation in which the
- 50When "Sending data has been completed." appears in the touch panel, disconnect the USB memory.
- 51CHANGING THE EXPOSURE AND EXPOSURE MODE
  - (4)(1)
  - (2) (3)
  - Select the exposure and exposure mode.
    - (3) Select the exposure mode.
  - 52How to select the exposure mode
    - Setting Description
    - The automatic document feeder can be used to automatically scan both sides of an original.
    - Two-sided original Front and reverse sides are scanned
    - 54Specify whether the binding style of the two-sided original is book style or tablet style.
      - Two-sided scanning automatically turns off after scanning and transmission are finished.
      - 56The automatically detected size appears at the top of the
      - The automatically detected size appears at the top of the
    - 57Enter the scan size.
- 59CHANGING THE COLOUR MODE
  - [BLACK & WHITE START] key
  - Display the colour mode screen.
    - (2) Touch the [Colour Mode] key.
  - Select the colour mode.
    - (1) Touch the key of the mode to be used when the [COLOUR START] key ( ) is
    - (2) Touch the key of the mode to be used when the [BLACK & WHITE START] key ( ) is
- 60CHANGING THE FILE FORMAT
  - (1)(3)(2)
  - Display the format setting screen.
  - Set the format.
    - Scanning in Mono 2 (1) Select the file type. (2) Select the compression mode.
    - Scanning in colour/greyscale (1) Touch the indicated key to select [Colour/Grey] mode.
      - When [Colour/Grey] is highlighted, [Colour/Grey] mode is selected.
    - (2) Select the file type. (3) Select the compression ratio.
  - 61To change the number of pages per file, enter the number of pages and exit the format settings.
    - (3)(2)(1)
- 62ENTERING THE FILE NAME
- SENDING A FAX IN INTERNET FAX MODE
- 63BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE
  - 64
  - Specify the orientation in which the
    - (1) Touch the key of the desired destination.
  - 65Press the [BLACK & WHITE START] key
  - Touch the [Read-End] key.
  - 66CHANGING THE EXPOSURE
    - The exposure can be changed to match the darkness of the original.
    - Select the exposure.
      - The automatic document feeder can be used to automatically scan both sides of a two-sided original.
      - Two-sided original Front and reverse sides are sent
    - 68(1) Touch the [2-Sided Booklet] key or the
    - (2) Touch the "Image Orientation" key with the
      - If this setting is not correct, a suitable image may not be transmitted.
      - Two-sided scanning automatically turns off after the Internet fax is transmitted.
      - (1) (2) (3)
        70The automatically detected size appears at the top of the
        When [Long Size] is selected, the two-sided scanning setting and send size cannot be changed.
        The automatically detected size appears at the top of the
    - 71Enter the scan size.
    - - 72(1) Touch the "Image Orientation" key with the
  - 73CHANGING THE FILE FORMAT
    - Display the format setting screen.
    - Select the file format.
      - (1) Touch the key of the desired format.
  - 74CHANGING THE SUBJECT, FILE NAME, AND MESSAGE
    - Touch the [Send Settings] key.
    - To change the subject, touch the [Subject] key.
    - Enter the subject.
      - (1) Touch a Pre-Set text key.
    - To change the file name, touch the [File Name] key.
    - 75To change the message, touch the [Body Text] key.
    - Enter the message and touch the [OK] key.
766
- JOB STATUS
- JOB STATUS SCREEN
  - Reserved transmissions and received Internet faxes are referred to as jobs here.
- TRANSMISSION/RECEPTION JOBS
  - 77JOB QUEUE SCREEN AND COMPLETED JOB SCREEN
    - (5)
    - (6)
    - (9)
    - (8)
    - (6)
    - - (7)
      - (3) (4)
    - 78Job key display
      - AAA AAA 10:22 11/01 000/004 Waiting
        (1) (2) (3) (4) (6)(5)
        Icon Job type
  - 80OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED
    - Internet fax reception jobs
    - Timer transmission jobs
    - Internet fax transmission jobs that request a receive report
    - Reception jobs when "Inbound Routing Settings" are enabled
  - 81CHECKING COMPLETED JOBS
  - 82STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED
    - Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted.
      - 10:22 11/01
    - Select the job that you wish to stop.
    - Touch the [Yes] key.
      - If you do not want to stop the selected job... Touch the [No] key.
      - Printing of a received Internet fax cannot be stopped.
      - (1) (1)(3)(2)
        Delete the job? BBB BBB No Yes
  - 83GIVING PRIORITY TO A SCAN TRANSMISSION JOB
    - (1) (1)(3)(2)
    - Select the job to which you wish to give priority.
  - SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission)
847
- To directly enter a destination address, touch the [Address
- (1) Touch the one-touch key of the desired
  - The destination is specified.
- (3) Repeat steps (1) and (2) until all addresses are selected.
- 85Touch the [Address Review] key in the Address Book screen.
- 86Check the destinations.
  - (1) Check the destinations.
  - (1) Touch the key of the destination that you wish to cancel. (2) Touch the [Yes] key.
- Press the [COLOUR START] key ( ) or the [BLACK & WHITE
  - (2)
  - (3)
- 87BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS
  - 88Resending to unsuccessful broadcast transmission destinations
    - Retry
    - Display the jobs completed screen.
      - (1) Touch the key of the mode that you wish to display. (2) Touch the [Complete] key.
    - Display details on the broadcast transmission.
      - (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key.
    - Resend the image to the unsuccessful destinations.
      - (1) Touch the [Failed] tab. (2) Touch the [Retry] key.
        (1) (1)(2)
        OK Broadcast0001 Address BBB BBB 10:01 11/01 NG000000002 CCC CCC 10:10 11/01 NG000000010
        Start Time Status 1/ 1 All DestinationsFailedFile
        Detail of
- 89ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase)
  - 90Touch the [Erase] key.
  - Select the erase settings.
    - (1) Touch the desired erase mode.
      - Select one of the three erase modes.
    - (2) Set the erasure width with the keys.
      - 0 mm to 20 mm (0" to 1") can be entered.
      - To directly enter a destination address, touch the [Address
      - Touch the one-touch key for the desired destination and then the [To] key.
  - - ADDRESS BOOK (page 24)
    - (1) (2) (3)
- 92SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan)
  - 8
  - A4
  - Centreline of original
  - Original scan size Transmitted image
  - Place the original face down on the document glass.
    - Book or bound document The pages are scanned as two separate pages.
      - Size mark
      - The page on this side is scanned first.
  - 93Select Dual Page Scan.
    - (1) Press the [Dual Page Scan] key so that it is
      - To directly enter a destination address, touch the [Address
      - Touch the one-touch key of the desired destination and then the [To] key.
  - - ADDRESS BOOK (page 24)
- 95SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission)
  - Set a transmission to take place at 20:00 At 20:00, the transmission begins automatically
  - 96Touch the [Timer] key.
  - Set the time with the keys.
    - (1) Specify the day.
    - (2) Specify the time (hour, minute)
      - Select the time in 24-hour format.
  - - To directly enter a destination address, touch the [Address
    - (1) (3)(2)
- 98WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background)
  - This feature is used to suppress light background areas.
    - Level [-]
      - Place the original face up in the document feeder tray, or face down on the document glass.
    - Level [+]
  - The lightness level at which suppression takes place can be adjusted.
  - 99Touch the [Suppress Background] key.
  - Select the suppress background setting.
    - (1) Adjust the background suppression level.
- 101SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot)
  - Place the original face down on the document glass.
  - 102Touch the [Card Shot] key.
  - Specify the original size.
    - X
    - (1) Enter the original size.
      - (A) (B)
      - Y
- 104SCANNING MANY ORIGINALS AT ONCE (Job Build)
  - Originals Originals are scanned in separate sets
  - Transmission
    - Indicator line
  - 105Select job build mode.
    - (1) Touch the keys to switch through
    - (2) Touch the [Job Build] key so that it is
  - (2) (3) (1)
- 107SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original)
  - A3
    - B4
      - B4
    - A3
  - 108Select the mixed size original setting.
    - (1) Touch the keys to switch through
    - (2) Touch the [Mixed Size Original] key so that it is highlighted.
  - - (2) (1)(3)
- SCANNING THIN ORIGINALS (Slow Scan Mode)
- 110D
- B
- C
- B
- C
  - Adjust the original guides slowly.
  - If the originals are inserted with too much force, they may crumple and misfeed.
- A D
- A
  - 111Select slow scan mode.
    - (1) Touch the keys to switch through
    - (2) Touch the [Slow Scan Mode] key so that it is
  - Touch the [Address Book] key.
  - Specify the destination.
  - Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).
    - (2) (3) (1)
  - 112STORING SCAN OPERATIONS (Programs)
    - 113Touch the [Program] key.
    - Call up the stored program.
      - (1) Touch the desired program key.
    - Select additional settings.
  - RECEIVING AN INTERNET FAX
1168
- Beep
- Internet faxes are received automatically.
- The faxes are printed.
- 117MANUALLY RECEIVING INTERNET FAXES
  - Touch the [Manual RX] key.
    - The machine connects to the mail server and begins reception of new faxes.
- 118PRINTING FAXES RECEIVED TO MEMORY
- 119SENDING TWO PAGES AS A SINGLE PAGE (2in1)
  - Place the original(s).
  - 120Select 2in1.
    - (1) Touch the [2in1] key so that it is
  - Specify the orientation in which the
    - (1) Touch the "Image Orientation" key with the
      - If this setting is not correct, a suitable image may not be transmitted.
- 122CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report)
  - Place the original face up in the document feeder tray, or face down on the document glass.
  - Select Transaction Report.
    - (1) Touch the keys to switch through
    - (2) Touch the [Transaction Report] key.
  - 123Select print conditions.
    - (1) Select the print conditions.
  - 125CHECKING THE ACTIVITY LOG (Image Sending Activity Report)
  - INFORMATION APPEARING IN THE RESULT COLUMN
- 126SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax)
- BASIC SCANNING PROCEDURE
  - [At the machine]
1279
- (PC SCAN MODE)
  - Change to PC Scan mode.
    - (2) Touch the [PC Scan] key.
  - 129Preview the image.
    - (1) Select the location where the original is placed.
    - (2) Select scan settings.
    - (3) Click the [Preview] button.
      - (1) (3) (2)
  - 130Select scanning settings while viewing the image.
  - Click the [Scanning] button.
  - 132Scanner Guide

132 pages3.36 Mb

Scanner Guide
- 2TABLE OF CONTENTS
  - 1
    - NETWORK SCANNER
  - 2
  - 3
    - TRANSMISSION IN SCAN MODE
  - 4
    - SCANNING IN USB MEMORY MODE
  - 35
    - TRANSMISSION IN INTERNET FAX MODE
  - 6
    - TRANSMISSION/RECEPTION JOBS
  - 7
  - 8
  - 9
    - SCAN MODE)
- 4ABOUT THIS MANUAL
  - Please note
  - Warning
  - Illustrations and the operation panel and touch panel shown in this manual
  - 5MANUALS PROVIDED WITH THE MACHINE
    - The icons in the manuals indicate the following types of information:
    - Printed manuals
    - Operation manuals in PDF format
    - Icons used in the manuals
      - Manual name Contents
- NETWORK SCANNER FUNCTION
61
- AS A NETWORK SCANNER
  - Scan modes 3. BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE (page 27)
  - Internet fax mode
  - - USB memory mode
  - - PC scan mode*
  - 7PREPARATIONS FOR USE AS A NETWORK SCANNER
    - MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION
      - Touch the [Default Settings] key.
        [POWER SAVE] key / indicator
        LOGOUT
        To check if the date and time are set correctly in the machine, follow the steps below.
    - CHECKING THE DATE AND TIME
      - Main power indicator
      - Main power switch "On" position
      - Press the [SYSTEM SETTINGS] key.
      - SYSTEM SETTINGS
    - 8STORING SENDER INFORMATION
    - SETTINGS REQUIRED IN THE WEB PAGE
      - Touch the [Clock] key.
      - Check the date and time.
    - 9STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK
    - 10STORING A DESTINATION FOR SCAN TO DESKTOP
      - INSTALLING THE NETWORK SCANNER TOOL
      - ADDING DESTINATIONS
  - 11BASE SCREEN
    - Address Book screen
    - DOCUMENT FILING IMAGE SEND COPY JOB STATUS
    - SYSTEM SETTINGS LOGOUT
    - Base screen of scan mode
    - 12BASE SCREENS
      - Settings are selected in the base screen of each mode.
      - 13Customizing displayed keys (customized keys)
      - 14[Image Settings] key
        (5)
      - Checking what special modes are selected
        (4)
        (3) (6)
    - 15ADDRESS BOOK SCREEN
      - This screen is used to select transmission destinations.
        (11)
      - (2) (3) (4) (5) (6) (7) (8) (9) (10) (12)
    - 16CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN
      - Ascending names Descending names
      - Ordered by search number (default)
        Frequent Use ABCD Frequent Use ABCD Frequent Use ABCD
      - Index display
        Touch the [Sort Address] key.
        Change the display mode.
        (1) Touch the key of the mode or tab that you wish to display.
        Index tab
  - 17SCANNING AND TRANSMISSION SEQUENCE
    - Place the original
    - Change the mode
    - Select original settings
    - 18Select convenient special modes
    - Enter the destination
    - Start scanning and transmission
  - 19ORIGINAL SIZES
    - ORIGINAL SIZES THAT CAN BE TRANSMITTED
    - THE SIZE OF THE PLACED ORIGINAL
      - STANDARD SIZES
  - SPECIFYING DESTINATIONS IN THE ADDRESS BOOK
202
- Icon Mode used
- 21CALLING UP A DESTINATION
  - A destination is called up by selecting its one-touch key.
  - Touch the index tab where the destination is stored.
- 22CHECKING AND DELETING THE SELECTED DESTINATIONS
  - You will return to the address review screen.
  - Touch the [Address Review] key.
  - Check the destinations.
- 23USING A SEARCH NUMBER TO SPECIFY A DESTINATION
  - Touch the key.
  - Enter the 3-digit search number of the address with the numeric keys.
- 24ENTER THE ADDRESS MANUALLY
  - Destination addresses for Scan to E-mail and Internet fax can be entered manually.
  - Change the mode.
    - (2) Touch the key of the mode that you wish to
  - Touch the [Address Entry] key.
  - Enter the destination address.
    - (1) If scan mode is selected, select the type of delivery.
    - (2) Enter the destination address on the text entry screen that will appear.
- 25CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK
  - Touch the [Global Address Search] key.
  - Search for the destination.
    - (1) Select the LDAP server.
    - (2) Search for the destination on the text entry screen that will appear.
  - 26Select the destination.
    - (1) Touch the key of the desired destination.
- 27USING THE RESEND FUNCTION
  - Touch the [Resend] key.
  - Touch the key of the desired address.
- SCANNING TO E-MAIL, FTP, DESKTOP, AND NETWORK FOLDER
  - Original
283
- TRANSMISSION IN SCAN MODE
  - Document feeder tray
  - Document glass
  - 29Change to scan mode.
    - (2) Touch the [Scan] key.
  - Specify the orientation in which the
  - 30Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).
  - 31Touch the [Read-End] key.
    - or
  - 32CHANGING THE EXPOSURE AND EXPOSURE MODE
    - (4)(1)
    - (2) (3)
    - Read the displayed message and touch the [OK] key.
    - Select the exposure and exposure mode.
      - (3) Select the exposure mode.
    - 33How to select the exposure mode
      - Setting Description
      - The automatic document feeder can be used to automatically scan both sides of an original.
      - Two-sided original Front and reverse sides are scanned
      - 35Specify whether the binding style of the two-sided original is book style or tablet style.
        Two-sided scanning automatically turns off after scanning and transmission are finished.
        37The automatically detected size appears at the top of the
        The automatically detected size appears at the top of the
      - 38Enter the scan size (original size).
  - 40CHANGING THE COLOUR MODE
    - [BLACK & WHITE START] key
    - Display the colour mode screen.
      - (2) Touch the [Colour Mode] key.
    - Select the colour mode.
      - (1) Touch the key of the mode to be used when the [COLOUR START] key ( ) is
      - (2) Touch the key of the mode to be used when the [BLACK & WHITE START] key ( ) is
  - 41CHANGING THE FILE FORMAT
    - (1)(3)(2)
    - Display the format setting screen.
    - Read the displayed message and touch the [OK] key.
    - Set the format.
      - (2) Select the file type. (3) Select the compression ratio.
      - 42To change the number of pages per file, enter the number of pages and exit the format settings.
        (3)(2)(1)
    - 43CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND MESSAGE
      - Touch the [Send Settings] key.
      - To change the subject, touch the [Subject] key.
      - Enter the subject.
        (1) Touch a Pre-Set text key.
      - 44To change the file name, touch the [File Name] key.
      - To change "Reply-To", touch the [Reply-To] key.
      - Specify a user for "Reply-To" and touch the [OK] key.
      - To change the message, touch the [Body Text] key.
      - 45Enter the message and touch the [OK] key.
464
- 47Change to USB memory mode.
  - (2) Touch the [USB Mem. Scan] key
    - Document feeder tray
    - Document glass
    - Original
- 48
- Specify the orientation in which the
- 50When "Sending data has been completed." appears in the touch panel, disconnect the USB memory.
- 51CHANGING THE EXPOSURE AND EXPOSURE MODE
  - (4)(1)
  - (2) (3)
  - Select the exposure and exposure mode.
    - (3) Select the exposure mode.
  - 52How to select the exposure mode
    - Setting Description
    - The automatic document feeder can be used to automatically scan both sides of an original.
    - Two-sided original Front and reverse sides are scanned
    - 54Specify whether the binding style of the two-sided original is book style or tablet style.
      - Two-sided scanning automatically turns off after scanning and transmission are finished.
      - 56The automatically detected size appears at the top of the
      - The automatically detected size appears at the top of the
    - 57Enter the scan size.
- 59CHANGING THE COLOUR MODE
  - [BLACK & WHITE START] key
  - Display the colour mode screen.
    - (2) Touch the [Colour Mode] key.
  - Select the colour mode.
    - (1) Touch the key of the mode to be used when the [COLOUR START] key ( ) is
    - (2) Touch the key of the mode to be used when the [BLACK & WHITE START] key ( ) is
- 60CHANGING THE FILE FORMAT
  - (1)(3)(2)
  - Display the format setting screen.
  - Set the format.
    - Scanning in Mono 2 (1) Select the file type. (2) Select the compression mode.
    - Scanning in colour/greyscale (1) Touch the indicated key to select [Colour/Grey] mode.
      - When [Colour/Grey] is highlighted, [Colour/Grey] mode is selected.
    - (2) Select the file type. (3) Select the compression ratio.
  - 61To change the number of pages per file, enter the number of pages and exit the format settings.
    - (3)(2)(1)
- 62ENTERING THE FILE NAME
- SENDING A FAX IN INTERNET FAX MODE
- 63BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE
  - 64
  - Specify the orientation in which the
    - (1) Touch the key of the desired destination.
  - 65Press the [BLACK & WHITE START] key
  - Touch the [Read-End] key.
  - 66CHANGING THE EXPOSURE
    - The exposure can be changed to match the darkness of the original.
    - Select the exposure.
      - The automatic document feeder can be used to automatically scan both sides of a two-sided original.
      - Two-sided original Front and reverse sides are sent
    - 68(1) Touch the [2-Sided Booklet] key or the
    - (2) Touch the "Image Orientation" key with the
      - If this setting is not correct, a suitable image may not be transmitted.
      - Two-sided scanning automatically turns off after the Internet fax is transmitted.
      - (1) (2) (3)
        70The automatically detected size appears at the top of the
        When [Long Size] is selected, the two-sided scanning setting and send size cannot be changed.
        The automatically detected size appears at the top of the
    - 71Enter the scan size.
    - - 72(1) Touch the "Image Orientation" key with the
  - 73CHANGING THE FILE FORMAT
    - Display the format setting screen.
    - Select the file format.
      - (1) Touch the key of the desired format.
  - 74CHANGING THE SUBJECT, FILE NAME, AND MESSAGE
    - Touch the [Send Settings] key.
    - To change the subject, touch the [Subject] key.
    - Enter the subject.
      - (1) Touch a Pre-Set text key.
    - To change the file name, touch the [File Name] key.
    - 75To change the message, touch the [Body Text] key.
    - Enter the message and touch the [OK] key.
766
- JOB STATUS
- JOB STATUS SCREEN
  - Reserved transmissions and received Internet faxes are referred to as jobs here.
- TRANSMISSION/RECEPTION JOBS
  - 77JOB QUEUE SCREEN AND COMPLETED JOB SCREEN
    - (5)
    - (6)
    - (9)
    - (8)
    - (6)
    - - (7)
      - (3) (4)
    - 78Job key display
      - AAA AAA 10:22 11/01 000/004 Waiting
        (1) (2) (3) (4) (6)(5)
        Icon Job type
  - 80OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED
    - Internet fax reception jobs
    - Timer transmission jobs
    - Internet fax transmission jobs that request a receive report
    - Reception jobs when "Inbound Routing Settings" are enabled
  - 81CHECKING COMPLETED JOBS
  - 82STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED
    - Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted.
      - 10:22 11/01
    - Select the job that you wish to stop.
    - Touch the [Yes] key.
      - If you do not want to stop the selected job... Touch the [No] key.
      - Printing of a received Internet fax cannot be stopped.
      - (1) (1)(3)(2)
        Delete the job? BBB BBB No Yes
  - 83GIVING PRIORITY TO A SCAN TRANSMISSION JOB
    - (1) (1)(3)(2)
    - Select the job to which you wish to give priority.
  - SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission)
847
- To directly enter a destination address, touch the [Address
- (1) Touch the one-touch key of the desired
  - The destination is specified.
- (3) Repeat steps (1) and (2) until all addresses are selected.
- 85Touch the [Address Review] key in the Address Book screen.
- 86Check the destinations.
  - (1) Check the destinations.
  - (1) Touch the key of the destination that you wish to cancel. (2) Touch the [Yes] key.
- Press the [COLOUR START] key ( ) or the [BLACK & WHITE
  - (2)
  - (3)
- 87BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS
  - 88Resending to unsuccessful broadcast transmission destinations
    - Retry
    - Display the jobs completed screen.
      - (1) Touch the key of the mode that you wish to display. (2) Touch the [Complete] key.
    - Display details on the broadcast transmission.
      - (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key.
    - Resend the image to the unsuccessful destinations.
      - (1) Touch the [Failed] tab. (2) Touch the [Retry] key.
        (1) (1)(2)
        OK Broadcast0001 Address BBB BBB 10:01 11/01 NG000000002 CCC CCC 10:10 11/01 NG000000010
        Start Time Status 1/ 1 All DestinationsFailedFile
        Detail of
- 89ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase)
  - 90Touch the [Erase] key.
  - Select the erase settings.
    - (1) Touch the desired erase mode.
      - Select one of the three erase modes.
    - (2) Set the erasure width with the keys.
      - 0 mm to 20 mm (0" to 1") can be entered.
      - To directly enter a destination address, touch the [Address
      - Touch the one-touch key for the desired destination and then the [To] key.
  - - ADDRESS BOOK (page 24)
    - (1) (2) (3)
- 92SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan)
  - 8
  - A4
  - Centreline of original
  - Original scan size Transmitted image
  - Place the original face down on the document glass.
    - Book or bound document The pages are scanned as two separate pages.
      - Size mark
      - The page on this side is scanned first.
  - 93Select Dual Page Scan.
    - (1) Press the [Dual Page Scan] key so that it is
      - To directly enter a destination address, touch the [Address
      - Touch the one-touch key of the desired destination and then the [To] key.
  - - ADDRESS BOOK (page 24)
- 95SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission)
  - Set a transmission to take place at 20:00 At 20:00, the transmission begins automatically
  - 96Touch the [Timer] key.
  - Set the time with the keys.
    - (1) Specify the day.
    - (2) Specify the time (hour, minute)
      - Select the time in 24-hour format.
  - - To directly enter a destination address, touch the [Address
    - (1) (3)(2)
- 98WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background)
  - This feature is used to suppress light background areas.
    - Level [-]
      - Place the original face up in the document feeder tray, or face down on the document glass.
    - Level [+]
  - The lightness level at which suppression takes place can be adjusted.
  - 99Touch the [Suppress Background] key.
  - Select the suppress background setting.
    - (1) Adjust the background suppression level.
- 101SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot)
  - Place the original face down on the document glass.
  - 102Touch the [Card Shot] key.
  - Specify the original size.
    - X
    - (1) Enter the original size.
      - (A) (B)
      - Y
- 104SCANNING MANY ORIGINALS AT ONCE (Job Build)
  - Originals Originals are scanned in separate sets
  - Transmission
    - Indicator line
  - 105Select job build mode.
    - (1) Touch the keys to switch through
    - (2) Touch the [Job Build] key so that it is
  - (2) (3) (1)
- 107SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original)
  - A3
    - B4
      - B4
    - A3
  - 108Select the mixed size original setting.
    - (1) Touch the keys to switch through
    - (2) Touch the [Mixed Size Original] key so that it is highlighted.
  - - (2) (1)(3)
- SCANNING THIN ORIGINALS (Slow Scan Mode)
- 110D
- B
- C
- B
- C
  - Adjust the original guides slowly.
  - If the originals are inserted with too much force, they may crumple and misfeed.
- A D
- A
  - 111Select slow scan mode.
    - (1) Touch the keys to switch through
    - (2) Touch the [Slow Scan Mode] key so that it is
  - Touch the [Address Book] key.
  - Specify the destination.
  - Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).
    - (2) (3) (1)
  - 112STORING SCAN OPERATIONS (Programs)
    - 113Touch the [Program] key.
    - Call up the stored program.
      - (1) Touch the desired program key.
    - Select additional settings.
  - RECEIVING AN INTERNET FAX
1168
- Beep
- Internet faxes are received automatically.
- The faxes are printed.
- 117MANUALLY RECEIVING INTERNET FAXES
  - Touch the [Manual RX] key.
    - The machine connects to the mail server and begins reception of new faxes.
- 118PRINTING FAXES RECEIVED TO MEMORY
- 119SENDING TWO PAGES AS A SINGLE PAGE (2in1)
  - Place the original(s).
  - 120Select 2in1.
    - (1) Touch the [2in1] key so that it is
  - Specify the orientation in which the
    - (1) Touch the "Image Orientation" key with the
      - If this setting is not correct, a suitable image may not be transmitted.
- 122CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report)
  - Place the original face up in the document feeder tray, or face down on the document glass.
  - Select Transaction Report.
    - (1) Touch the keys to switch through
    - (2) Touch the [Transaction Report] key.
  - 123Select print conditions.
    - (1) Select the print conditions.
  - 125CHECKING THE ACTIVITY LOG (Image Sending Activity Report)
  - INFORMATION APPEARING IN THE RESULT COLUMN
- 126SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax)
- BASIC SCANNING PROCEDURE
  - [At the machine]
1279
- (PC SCAN MODE)
  - Change to PC Scan mode.
    - (2) Touch the [PC Scan] key.
  - 129Preview the image.
    - (1) Select the location where the original is placed.
    - (2) Select scan settings.
    - (3) Click the [Preview] button.
      - (1) (3) (2)
  - 130Select scanning settings while viewing the image.
  - Click the [Scanning] button.
  - 132Scanner Guide

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