Printing Reports, Fax reports | Brother MFC-253CW guide

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Printing Reports

Fax reports

You need to set up the Transmission Verification Report and Journal Period using the Menu key.

Transmission Verification Report

You can use the Transmission Verification Report as proof that you sent a fax. This report lists the receiving party’s name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was successful.

There are several settings available for the Transmission Verification Report:

On:

Prints a report after every fax you send.

On+Image:

Prints a report after every fax you send. A portion of the fax’s first page appears on the report.

Off:

Prints a report if your fax is unsuccessful due to a transmission error. Off is the default setting.

Off+Image:

Prints a report if your fax is unsuccessful due to a transmission error. A portion of the fax’s first page appears on the report.

a Press Menu, 2, 3, 1.

b Press a or b to choose Off+Image, On, On+Image or Off.

Press OK.

c Press Stop/Exit.

Note

•If you choose On+Image or Off+Image, the image will only appear on the Transmission Verification Report if Real Time Transmission is set to Off. (See Real Time Transmission on page 32.)

•If your transmission is successful, "OK" will appear next to "RESULT" on the Transmission Verification Report. If transmission is not successful, "ERROR" will appear next to "RESULT".

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Brother MFC-253CW manual Printing Reports, Fax reports, Transmission Verification Report

Contents

USER’S Guide If you need to call Customer Service Approval Information and Compilation and Publication Notice Compilation and Publication Notice Table of Contents Section II Fax Iii Telephone and External devices Section III Copy Section IV Direct Printing Section V Software Section VI Appendixes Menu and Features Vii Viii General Using the documentation Symbols and conventions used in the documentationGeneral Information Bold Accessing Software User’s Guide Network User’s Viewing DocumentationViewing Documentation Windows Click Documentation How to find Scanning instructions Viewing Documentation MacintoshSoftware User’s Guide „ Software User’s Guide „ Network User’s Guide Presto! PageManager User’s Guide Accessing Brother Support WindowsBrother CreativeCenter Control panel overview Fax Resolution „ Clear/Back„ OK Start keys „ Colour Start Loading paper and documents Loading paper and other print media Loading paper and documents About envelopes Loading envelopes and postcardsGlue Double flap Loading envelopes and postcards Removing small printouts from the machine Cut Sheet Paper Envelopes Printable areaTop Bottom Left Right Acceptable paper and other print media Recommended print mediaBrother paper Paper Type Paper capacity of the output paper tray cover Handling and using print mediaMm or greater curl may cause jams to occur Paper type and size for each operation Choosing the right print mediaPaper Type Paper Size Usage Fax Copy Photo Printer Paper weight, thickness and capacity Paper Type Weight Thickness No. Sheets Using the ADF MFC-295CN only How to load documentsLoading documents Recommended environment Using the scanner glass Scannable area Usage Document Top Left Size Bottom Right General setup Mode TimerOn/Off key Turning the machine off Paper settings Volume Settings Setting Daylight Saving Time Speaker Volume LCD display Sleep ModeLCD Contrast Security features Setting and changing the TX Lock passwordSetting up the password Changing the password Turning TX Lock on Turning TX Lock on/offTurning TX Lock off Fax Entering Fax mode Sending a FaxFaxing from the ADF MFC-295CN only Faxing from the scanner glass Cancelling a fax in progress Broadcasting Monochrome onlyFaxing Letter size documents from the scanner glass Colour fax transmission Sending faxes using multiple settings Additional sending operations Changing fax resolution To change the fax resolution for the next faxTo change the default fax resolution Contrast Dual Access Monochrome only Real Time TransmissionSending in real time for all faxes Sending in real time for the next fax only Overseas Mode Checking and cancelling waiting jobsSending a fax manually Out of Memory message Choosing the Receive Mode To set a receive mode follow the instructions belowCurrent receive mode Receiving a Fax Using Receive Modes Fax OnlyFax/Tel Manual Ring Delay Receive Mode settingsRing Time Fax/Tel mode only Additional receiving operations Fax DetectPrinting a reduced incoming fax Out of Paper Reception Telephone and External devices Telephone Service for AustraliaVoice Operations How does Telstra FaxStream Duet Work? Caller ID Registering the Distinctive Ring patternTurning off Distinctive Ring Advantages of Caller ID Caller ID Appears on the Display When Your Telephone Rings How Does the Caller ID Work?Caller ID is Stored in Your Machine Memory Viewing Caller ID List FaxAbility Telephone Service for New ZealandHow Will the Fax Machine Treat All Other Numbers? How to Turn FaxAbility OFF or on How Does the Caller ID Work? Telephone Service for Some Countries Distinctive Ring For Singapore and Hong Kong Caller ID For Singapore and Hong Kong Connections Protective Cap Connecting an external or extension telephone External and extension telephonesRecording an outgoing message OGM on an external TAD Multi-line connections Pabx Using remote codes Using a cordless external telephoneOperation from extension telephones Changing the remote codes How to Dial Dialling and storing numbers Storing numbers Storing a pauseStoring Speed Dial numbers Changing Speed Dial numbers Combining Quick Dial numbers Setting up groups for broadcastingSpeed Dial, OK, #03, Speed Dial, #02, and Mono Start Fax reports Printing ReportsTransmission Verification Report How to print a report ReportsFax Journal activity report Press Mono Start Press Stop/Exit Chapter Copy How to copy Making copies Copy Options Press Menu Options Selection Changing copy speed and quality Enlarging or reducing the image copied Making N in 1 copies or a poster Page Layout Enlarge/Reduce You can make a poster size copy of a photograph Sorting copies using the ADF Monochrome only MFC-295CN only Adjusting Brightness ContrastBrightness Contrast Paper Type Paper optionsPaper Size Direct Printing Using a memory card or USB Flash memory drive Using PhotoCapture Center from your computerPhotoCapture Center Operations Memory cards, USB Flash memory drive and folder structures USB Flash memory drive Getting startedMemory Stick, Memory Stick PRO XD-Picture Card Print Index Thumbnails How to print from a memory card or USB Flash memory drivePress Photo Capture Printing Photos Dpof printing 13 x 18cm, 15 x 20cm or Max. Size PhotoCapture Center print settings Print speed and Quality Borderless printing Adjusting Brightness and Contrast CroppingPrint Size Date Print Scan to a memory card or USB Flash memory driveQuality Selectable File Format Changing the monochrome file format Changing the image qualityChanging the colour file format Understanding the Error Messages „ Hub is Unusable Setting your digital camera Printing photos from a camera MFC-295CN onlyPrinting photos directly from a PictBridge camera PictBridge requirements Printing Images USB direct interface Printing photos from a camera MFC-295CN only Understanding Error Messages Software Software and Network features How to read the Html User’s GuideWindows Macintosh 131 102146 Safety and Legal Choosing a location To use the machine safely Page Safety and Legal Page Safety and Legal Important safety instructions IMPORTANT-For Your Safety Disconnect device Important Information for Australia Safety and Legal Important Information for New Zealand Safety and Legal Page Important Information for Some Countries LAN connection MFC-295CN only Radio interference International Energy Star Qualification Statement Legal limitations for copying 100 Trademarks 101 Troubleshooting and Routine Maintenance TroubleshootingIf you are having difficulty with your machine Printing 103 Print media on Telephone Line or Connections Printing Received Faxes104 Receiving Faxes Sending FaxesHandling Incoming Calls 105 Menu Setting Difficulties Copying DifficultiesScanning Difficulties 106 PhotoCapture Center Difficulties Software Difficulties107 Network Difficulties 108 Telephone line interference Dial Tone detection109 Error and maintenance messages Error Message Cause Action Cannot Detect 111 Hub is Unusable 112 Colour Start 113 Mono Start or Colour Start. See Paper 114 Transferring your faxes or Fax Journal report Transferring faxes to another fax machineTransferring the Fax Journal report to another fax machine 115 Document jam MFC-295CN only Document is jammed in the top of the ADF unitDocument is jammed inside the ADF unit 116 Printer jam or paper jam 117 118 Replacing the ink cartridges Routine maintenance119 Print Only 120 121 Clean the outside of the machine as follows Cleaning the outside of the machine122 Cleaning the scanner glass 123 Cleaning the paper pick-up rollers Cleaning the machine’s printer platen124 Cleaning the print head Checking the print qualityPress Colour Start 125 Checking the print alignment Checking the ink volume Reset functionsMachine Information Checking the serial number Packing and shipping the machine How to reset the machine128 129 130 Menu and Features On-screen programmingMenu table Memory storage 132 Menu Table 133 134 135 Remote Codes 136 Caller ID 137 Print Size 138 Nnonn+ Network menu MFC-253CW, MFC-255CW and MFC-257CW 139 140 SES/WPS/AOSS MFC-295CN 141 142 143 Tone/Pulse Reset for 144 Special characters and symbols Entering TextInserting spaces Making corrections Specifications General Dimensions 147 Print media Paper Input Paper TrayPaper Output 148 Fax 150 Copy Colour/MonochromeMultiple Copies Enlarge/Reduce Available Media Resolution File Extension PhotoCapture CenterNumber of Files Folder Interface PictBridge MFC-295CN only153 Scanner 154 Printer 155 Interfaces 156 Computer requirements Consumable items Network LAN Wireless one-push configuration MFC-253CW/255CW/257CW 160 Index 161 Difficulties 102 162 Print settings 163 164 Solutions Site http//solutions.brother.com Productsupport@brother.com.au Visit us on the World Wide Web