Routine maintenance, 119 | Brother MFC-253CW guide

h Push the paper tray firmly back into the machine. While holding the paper tray in place, pull out the paper support until it clicks and unfold the paper support flap.

IMPORTANT

Make sure you pull out the paper support until it clicks.

Troubleshooting and Routine Maintenance

Routine maintenance

Replacing the ink cartridges

Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the

4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.

Note

For example, when one of the ink cartridge is nearly empty, the LCD will display Ink low (name of colour).

You should purchase a replacement cartridge in preparation for when the machine indicates the colour is completely empty.

When one of the ink cartridge is empty, the LCD will display Cannot Print or B&W Print Only.

You should only replace the actual ink cartridge when this message Cannot Print or B&W Print Only appears on the LCD.

The LCD will tell you which ink cartridge is low or needs replacing. Be sure to follow the LCD prompts to replace the ink cartridges in the correct order.

Even though the machine tells you to replace an ink cartridge, there will be a small amount of ink left in the ink cartridge. It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly.

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Brother MFC-253CW manual Routine maintenance, Replacing the ink cartridges, 119

Contents

USER’S Guide If you need to call Customer Service Compilation and Publication Notice Approval Information and Compilation and Publication Notice Table of Contents Iii Section II Fax Telephone and External devices Section IV Direct Printing Section III Copy Section VI Appendixes Section V Software Vii Menu and Features Viii General Symbols and conventions used in the documentation Using the documentationGeneral Information Bold Viewing Documentation Accessing Software User’s Guide Network User’sViewing Documentation Windows Click Documentation Viewing Documentation Macintosh How to find Scanning instructionsSoftware User’s Guide „ Software User’s Guide „ Network User’s Guide Accessing Brother Support Windows Presto! PageManager User’s GuideBrother CreativeCenter Control panel overview „ Clear/Back Fax Resolution„ OK Start keys „ Colour Start Loading paper and other print media Loading paper and documents Loading paper and documents Loading envelopes and postcards About envelopesGlue Double flap Loading envelopes and postcards Removing small printouts from the machine Printable area Cut Sheet Paper EnvelopesTop Bottom Left Right Recommended print media Acceptable paper and other print mediaBrother paper Paper Type Handling and using print media Paper capacity of the output paper tray coverMm or greater curl may cause jams to occur Choosing the right print media Paper type and size for each operationPaper Type Paper Size Usage Fax Copy Photo Printer Paper Type Weight Thickness No. Sheets Paper weight, thickness and capacity How to load documents Using the ADF MFC-295CN onlyLoading documents Recommended environment Using the scanner glass Usage Document Top Left Size Bottom Right Scannable area Mode Timer General setupOn/Off key Turning the machine off Volume Settings Paper settings Speaker Volume Setting Daylight Saving Time Sleep Mode LCD displayLCD Contrast Setting and changing the TX Lock password Security featuresSetting up the password Changing the password Turning TX Lock on/off Turning TX Lock onTurning TX Lock off Fax Sending a Fax Entering Fax modeFaxing from the ADF MFC-295CN only Faxing from the scanner glass Broadcasting Monochrome only Cancelling a fax in progressFaxing Letter size documents from the scanner glass Colour fax transmission Additional sending operations Sending faxes using multiple settings To change the fax resolution for the next fax Changing fax resolutionTo change the default fax resolution Contrast Real Time Transmission Dual Access Monochrome onlySending in real time for all faxes Sending in real time for the next fax only Checking and cancelling waiting jobs Overseas ModeSending a fax manually Out of Memory message To set a receive mode follow the instructions below Choosing the Receive ModeCurrent receive mode Receiving a Fax Fax Only Using Receive ModesFax/Tel Manual Receive Mode settings Ring DelayRing Time Fax/Tel mode only Fax Detect Additional receiving operationsPrinting a reduced incoming fax Out of Paper Reception Telephone Service for Australia Telephone and External devicesVoice Operations How does Telstra FaxStream Duet Work? Registering the Distinctive Ring pattern Caller IDTurning off Distinctive Ring Advantages of Caller ID How Does the Caller ID Work? Caller ID Appears on the Display When Your Telephone RingsCaller ID is Stored in Your Machine Memory Viewing Caller ID List Telephone Service for New Zealand FaxAbilityHow Will the Fax Machine Treat All Other Numbers? How to Turn FaxAbility OFF or on How Does the Caller ID Work? Distinctive Ring For Singapore and Hong Kong Telephone Service for Some Countries Caller ID For Singapore and Hong Kong Protective Cap Connections External and extension telephones Connecting an external or extension telephoneRecording an outgoing message OGM on an external TAD Multi-line connections Pabx Using a cordless external telephone Using remote codesOperation from extension telephones Changing the remote codes Dialling and storing numbers How to Dial Storing a pause Storing numbersStoring Speed Dial numbers Changing Speed Dial numbers Setting up groups for broadcasting Combining Quick Dial numbersSpeed Dial, OK, #03, Speed Dial, #02, and Mono Start Printing Reports Fax reportsTransmission Verification Report Reports How to print a reportFax Journal activity report Press Mono Start Press Stop/Exit Chapter Copy Making copies How to copy Press Menu Options Selection Copy Options Enlarging or reducing the image copied Changing copy speed and quality Enlarge/Reduce Making N in 1 copies or a poster Page Layout You can make a poster size copy of a photograph Adjusting Brightness Contrast Sorting copies using the ADF Monochrome only MFC-295CN onlyBrightness Contrast Paper options Paper TypePaper Size Direct Printing Using PhotoCapture Center from your computer Using a memory card or USB Flash memory drivePhotoCapture Center Operations Memory cards, USB Flash memory drive and folder structures Getting started USB Flash memory driveMemory Stick, Memory Stick PRO XD-Picture Card How to print from a memory card or USB Flash memory drive Print Index ThumbnailsPress Photo Capture Printing Photos 13 x 18cm, 15 x 20cm or Max. Size Dpof printing Print speed and Quality PhotoCapture Center print settings Adjusting Brightness and Contrast Cropping Borderless printingPrint Size Scan to a memory card or USB Flash memory drive Date PrintQuality Selectable File Format Changing the image quality Changing the monochrome file formatChanging the colour file format „ Hub is Unusable Understanding the Error Messages Printing photos from a camera MFC-295CN only Setting your digital cameraPrinting photos directly from a PictBridge camera PictBridge requirements USB direct interface Printing Images Printing photos from a camera MFC-295CN only Understanding Error Messages Software How to read the Html User’s Guide Software and Network featuresWindows Macintosh 102 131146 Choosing a location Safety and Legal To use the machine safely Page Safety and Legal Page Safety and Legal Important safety instructions Disconnect device IMPORTANT-For Your Safety Important Information for Australia Safety and Legal Important Information for New Zealand Safety and Legal Page Important Information for Some Countries Radio interference LAN connection MFC-295CN only International Energy Star Qualification Statement 100 Legal limitations for copying 101 Trademarks Troubleshooting Troubleshooting and Routine MaintenanceIf you are having difficulty with your machine Printing Print media on 103 Printing Received Faxes Telephone Line or Connections104 Sending Faxes Receiving FaxesHandling Incoming Calls 105 Copying Difficulties Menu Setting DifficultiesScanning Difficulties 106 Software Difficulties PhotoCapture Center Difficulties107 108 Network Difficulties Dial Tone detection Telephone line interference109 Error Message Cause Action Error and maintenance messages 111 Cannot Detect 112 Hub is Unusable 113 Colour Start 114 Mono Start or Colour Start. See Paper Transferring faxes to another fax machine Transferring your faxes or Fax Journal reportTransferring the Fax Journal report to another fax machine 115 Document is jammed in the top of the ADF unit Document jam MFC-295CN onlyDocument is jammed inside the ADF unit 116 117 Printer jam or paper jam 118 Routine maintenance Replacing the ink cartridges119 120 Print Only 121 Cleaning the outside of the machine Clean the outside of the machine as follows122 123 Cleaning the scanner glass Cleaning the machine’s printer platen Cleaning the paper pick-up rollers124 Checking the print quality Cleaning the print headPress Colour Start 125 Checking the print alignment Reset functions Checking the ink volumeMachine Information Checking the serial number How to reset the machine Packing and shipping the machine128 129 130 On-screen programming Menu and FeaturesMenu table Memory storage 132 133 Menu Table 134 Remote Codes 135 Caller ID 136 Print Size 137 Nnonn+ 138 139 Network menu MFC-253CW, MFC-255CW and MFC-257CW SES/WPS/AOSS 140 141 MFC-295CN 142 Tone/Pulse 143 144 Reset for Entering Text Special characters and symbolsInserting spaces Making corrections General Specifications 147 Dimensions Paper Input Paper Tray Print mediaPaper Output 148 Fax 150 Colour/Monochrome CopyMultiple Copies Enlarge/Reduce PhotoCapture Center Available Media Resolution File ExtensionNumber of Files Folder PictBridge MFC-295CN only Interface153 154 Scanner 155 Printer 156 Interfaces Computer requirements Consumable items Network LAN 160 Wireless one-push configuration MFC-253CW/255CW/257CW 161 Index 162 Difficulties 102 163 Print settings 164 Productsupport@brother.com.au Solutions Site http//solutions.brother.com Visit us on the World Wide Web