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Brother MFC-7300C manual 18 18Using ScanSoft PaperPort for Brother TextBridge

Models: MFC-7300C

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18 18Using ScanSoft™

PaperPort® for Brother/

TextBridge®

Using ScanSoft™ PaperPort® and TextBridge®

ScanSoft™ PaperPort® for Brother is a document management application. You will use PaperPort® to view incoming faxes (for MFC 7400C only) and scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing (for MFC 7400C only) or filing. ScanSoft™ PaperPort® can be accessed through the ScanSoft™ PaperPort® program group. See On-Line Documentation for Multi- Function Link® Pro on the CD-ROM.

The complete ScanSoft™ PaperPort® Owner’s Manual, including ScanSoft™ TextBridge® OCR, is in the On-Line Documentation on the CD-ROM. This chapter is only an introduction to the basic operations.

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U S I N G S C A N S O F T ™ P A P E R P O R T ® F O R B R O T H E R / T E X T B R I D G E ®

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Brother MFC-7300C manual 18 18Using ScanSoft PaperPort for Brother TextBridge, Using ScanSoft PaperPort and TextBridge

Contents

Lmanua If You Need to Call Customer Service Brother Numbers Frequently Asked Questions FAQsFor Customer Service Brother fax-back systemOrdering Accessories and Supplies CanadaFor USA and Canada Compilation and Publication NoticeWhat to do if you think your Product is defective Limitations For Canada Only Sending Faxes When Next FAX ONLY? appears, press SetQuick Reference Guide Automatic TransmissionTelephone Operation Making CopiesTable of Contents On-Screen Programming Initial SetupSetup Receive Setup Send Printing Reports Auto Dial Numbers and Dialing OptionsRemote Fax Options Not Available for Color Fax Walk-Up PhotoCapture Center For MFC 7400C only 13-1 Making Copies 11-1Walk-Up Video Printing 12-1 Setting Up the MFC and PC to Work Together 14-1 Using the MFC as a Printer 15-1 Printer Driver Settings 16-1Using the Windows -Based Brother Control Center 17-1 Using ScanSoft PaperPort for Brother/TextBridge 18-1 Using Multi-Function Link Pro Software 19-1Using Automatic E-Mail Printing 21-1 PhotoCapture Center MFC 7400C only 20-1Index Remote Retrieval Access Card Troubleshooting and Routine Maintenance 24-1Glossary Specifications Important Information 23-1Finding Information Using This Manual1Introduction Conventions Used in this ManualTest Sheet Procedures For USA Only Color Copy Keys MFC 7300C and MFC 7400C Control Panel OverviewColor Printer Keys Programming Keys Fax KeysColor Scanner Keys Fax Tones and Handshake ECM Error Correction ModeAbout Fax Machines Make sure you have the following items 2Assembly and ConnectionsPacking List No ! no ! no Choosing a LocationSET Cartridges PLS Open Cover AssemblyConnect the power cord Connect the handsetHandset Curled Cord Power Cord Telephone Line Cord Attach the plastic document support Attach the document wire extension Load paper in the multi-purpose sheet feeder paper cassetteInstalling the Ink Cartridges Opening Print OK? YES 2.NOConnecting an External Telephone Answering Device TAD Connecting the MFCConnecting an External Telephone SequenceConnections Roll Over Phone Lines Special Line ConsiderationsOutgoing Message OGM Two-Line Phone SystemConverting Telephone Wall Outlets If you are installing the MFC to work with a PBX Multi-Line Connections PBXCustom Features on a Single Line 3Paper About Brother PaperPaper Specifications for Cassette Paper Type Paper Size Cassette CapacityPrint Area Paper Type Paper SizeUser-Friendly Programming Function Mode4On-Screen Programming FAX Printer Copy Video PhotocaptureFunction Selection Table Function Description Factory SettingAlternating Displays FAX NO. & Start Copy Press CopySetup Receive Remaining Jobs Printer Functions Copy FunctionsVideo Functions PhotoCapture Center Function For MFC 7400C onlySetting Station ID 5Initial SetupSetting Date and Time Getting StartedMaking corrections Entering TextInserting spaces Repeating lettersDIALINGTONE? DIALINGPULSE? Setting Tone/Pulse Dialing Mode For Canada onlySpecial characters and symbols Setting Beeper Volume Choosing the Handset VolumeMemory Storage Setting the Speaker VolumeSetting the Ring Volume VOL AMPLIFYON?Turning On Automatic Daylight Savings Time Auto DaylightHow it works When to use it 6Setup ReceiveChoosing the Receive Mode Basic Receiving OperationsSetting Ring Delay To select or change your Receive ModeEasy Receive Ring TIME20 SECRecommended Reductions Printing a Reduced Incoming DocumentReduction Advanced Receiving Operations Setting Paper SizeFor FAX/TEL Mode only Operation from Extension TelephoneRemote ACT.ON? Printing a Fax in MemoryPolling FAX RECEIVE*51 TEL ANSWER#51Press Start KEY Polling RXOFF?Enter FAX no AcceptedCanceling a Scheduled Job Distinctive RingRegistering the Distinctive Ring Pattern DISTINCTIVEOFF?DISTINCTIVESET? Printing Caller ID List Caller IDViewing Caller ID List Call Waiting Caller ID Before You Begin 7Setup SendUsing the ADF Automatic Document Feeder T U P S E N D Page Dual Access Not Available for Color Fax Real Time TX Realtime TXON?Remaining Jobs Canceling a Job in MemoryChecking the Job Status Comment OFF Please Call Urgent Cofidential Basic Sending OperationsComposing Electronic Cover User DefindAlways Send Cover Cover Page For Next Fax OnlySet Using a Printed Cover Overseas ModeOverseas Mode Advanced Sending OperationsPrint Sample Call Back Message Batch TXON? Delayed Batch Transmission Not Available for Color FaxDOC Memory DOC 2.MEMORY Polled TXOFF?Select Press Start Storing One Touch Dial Numbers 8Auto Dial Numbers and Dialing OptionsStoring Numbers for Easy Dialing Enter & SET Storing Speed Dial NumbersSPEED-DIAL? # Changing One Touch and Speed Dial Numbers CHANGE-OR-2. ExitSetting Up Groups for Broadcasting Select ONE-TOUCH Setup Groupgo Enter & SETSpeed Dialing Dialing OptionsOne Touch Dialing Access Codes and Credit Card Numbers SearchBroadcasting Not Available for Color Fax Page Not Available for Color Fax 9Remote Fax OptionsFax Forwarding/Paging FAX FORWARD? FWD# Enter & SETFAX STORAGEOFF? Select & SET Setting Fax StorageChanging Remote Retrieval Access Code Erase ALL FAX?Using Remote Retrieval Access Code Remote RetrievalRemote Commands Remote Commands Operation DetailsRetrieving Fax Messages Changing Fax Forwarding Number 10 10Printing Reports MFC Settings and ActivityTEL.INDEX Help User Settings Memory Status Order Form To Print a ReportINTERVAL? Transmission Verification Xmit ReportActivity Report Interval Copying 11Making CopiesMaking One Copy Memory Full Message Temporary Copy SettingsUsing Enlarge/Reduce Key Memory Full P.01 Copy to Copy Stop to AbortUsing the Quality Key Selecting the Ratios of Fixed ReductionUsing the Options Key To select Copybrightness2in1 4in1 Changing Default Copy Settings Paper Type Copy QualityColorcyan ONE ColorColoroff Colormagenta ColoryellowLegal Limitations Videopress Copy Auto Switch12 12Walk-Up Video Printing Capture ReadyBlack & White Video Printing Temporary Video Print SettingColor Video Printing QualitynormalPrinting VideostillTo select Videobrightness To select Videovideo TypeTo select Videoprint Size Changing Default Settings Video Printing Quality Video TypePrint Size Video Printing Color AdjustmentPrint Size Contrast Video Capture to PCVideo Printing Contrast Center For MFC 7400C only 13 13Walk-Up PhotoCaptureGeneral Description Media Active Press Color Copy Index 2.IMAGE Dpof PrintingPrinting Thumbnails LCD showsPrinting Images Using the Option Key If you selected the Paper TypeNO.OF COPIES01 To select Color EnhancePaperink JET Paperglossy Papertrnsprncy Paperphoto Photo Brightness Setting PhotoCapture CenterQuality Photo ContrastColor Density White BalanceSharpness Before You Install Multi-Function Link Pro 14 14Setting Up the MFC and PC to Work TogetherUsing the Brother Machine with Your PC Operating Computer RequirementsWindows Speed Or Higher Space SpeedBi-directional Cable Tie Using Windows 95, 98, 98SE and ME For Windows 98, 98SE userInsert the MFL Pro CD-ROMinto your CD-ROM drive Page Page Using Windows 2000 Professional Click Browse to locate the file Page Page Using Windows NT Workstation Version Click Have Disk Page Select Not Shared, then click Next Recommended to Print a Test Page and click FinishPage Filter Core Using Windows 98, 98SE, ME \W98\usb Click Finish If you inserted Select Specify a location and click Next Brusb USB Printer Port as the printer port and click Next Page Using Windows 2000 Professional Insert the MFL Pro CD-ROMinto your CD-ROM drive Page Installing the Brother Software To install Multi-Function Link Pro Main ApplicationTo Install Automatic E-mail Printing Optional Application To view On-Line Documentation To Register Your MFC 7300C/MFC 7400C On-Line For USA onlyOn-Line Registration is only available for users in the USA To Install PhotoPrinter Pro For MFC 7400C only To View Brother Support InformationPage Receiving Faxes into the PC For MFC 7400C only Printer Driver 15 15Using the MFC as a PrinterFeatures Choosing the Right Kind of Paper Multi-purpose Sheet FeederSimultaneous Printing/Fax Loading PaperInk Management Key Reset KeyPrinter Operation Keys Turning Off Bi-directional Printing16 16Printer Driver Settings Paper TabPaper Size Copies User Defined Paper SizeOrientation CollatePaper Source Paper ThicknessScaling Reverse OrderQuality/Color Tab Media Paper Type Suitable print qualityColor DocumentColor/Mono MonoTrue2Life Custom SettingHalftone Pattern Blue RedGreen 17 17Using the Windows -Based Brother Control Center Brother Control CenterHow to Turn Off AutoLoad Using the Scan KeysUsing the Control Panel Keys AutoLoad the Brother Control CenterScan to E-mail Scan ImageScan/OCR Scanning Operations Brother Control Center FeaturesAuto Configuration Copy Operations Scanner Settings for Scan, Copy and PC Fax ButtonsGlobal Settings PC Fax Operation For MFC 7400C onlyPerform an Operation from the Control Center Screen Setting Up the Scanner ConfigurationsTo access the Scanner Configurations screen Scanner Settings Scan to FileSend Scan to E-mail Destination FolderEmail Application File AttachmentsShow QuickSend Menu Conversion OptionsFormat QuickSend ListSend Scan to Word Processor Word Processor User Defined Button Target ApplicationCopy Settings Copy/Two on One CopySend a Fax For MFC 7400C only FAX Settings 18 18Using ScanSoft PaperPort for Brother TextBridge Using ScanSoft PaperPort and TextBridgeOrganizing Your Items in Folders Viewing Items in ScanSoftPaperPort Links to Many Other Applications Exporting Items in Other Formats Scanning a DocumentImporting Items from Other Applications Accessing the Scanner Scanning a Document into the PCColor Type Settings in the Scanner WindowResolution Custom AdjustSize Paper How to use PreScan to adjust an imagePreScanning an Image Video CapturePage Capturing An Image Connecting Your Video EquipmentVideo Capture from the PC To connect your video equipmentTo capture a frame as an image Page Brother Resource Manager 19 19Using Multi-Function Link Pro SoftwareIntroduction MFC Remote Setup PrintSending a Quick Fax Sending a Fax from Your PC For MFC 7400C onlyMulti-Function Link Pro Main Menu For MFC 7400C only Sending a Fax from the Main Menu Checklist for Your PC Sending a Fax from a Windows ApplicationViewing Received Faxes 20 20PhotoCapture Center Overview of Basic Steps PhotoPrinter 2000 ProPage For Windows 95/98/98SE, ME only 21 21Using Automatic E-Mail PrintingMain Features Set up your MFC and make sure that it is working properly MFL Pro Driver Installer Installing the Brother Printer and Scanner DriversInstalling PaperPort Click the PaperPort 5.5 InstallerTo print the document Using Brother Printer driver with your Apple MacintoshTo select the Printer Page Using Brother Twain Scanner Driver with Your Apple Macintosh Scanning a Document into Your Macintosh G3, G4 or iMac Color Type Brightness Contrast Scanning AreaResolution ImageScanning Area Business Card SizeColor Sync Dialog MiscellaneousContrast Scanner Profile Select your Brother MFCPreScanning an Image 23 23Important Information Standard Telephone and FCC NoticesImportant-About the Interface Cable Industry Canada Compliance Statement For Canada only Energy Star Compliance Statement23 4 I M P O R T a N T I N F O R M a T I O N Trademarks Fax-back system 24 24Troubleshooting and Routine MaintenanceTroubleshooting Error Messages Error MessagesDocument Jam inside back of control panel Document JamDocument Jam inside front of control panel Paper is jammed inside the MFC Printer Jam or Paper JamPaper is jammed in the multi-purpose sheet feeder Start Paper is jammed inside front of MFCPaper is jammed inside back of MFC If You Are Having Difficulty with Your MFC Difficulty SuggestionsHandling Incoming Calls Press Ink Management Vertical Align DPI AdjustAligning Ink Cartridges Packing and Shipping the MFC Don’t handle the paper until the ink is dryPage Routine Maintenance Cleaning the ScannerCleaning the MFC Printer Platen Please Wait Page Glossary L O S S a R Y Page Page Fax SSpecificationsProduct Description Printer PrintingConsumable Items ControllerPrint Media Index D E INK Empty PBX 23-3 OCR N D E Remote Retrieval Access Card Remote Retrieval Access CardChanging Remote Retrieval Access Code Equipment Attachment Limitations For Canada OnlyVisit us on the World Wide Web