Cisco Systems SMTP manual Customizing Meeting Notifications, About Notification Templates

C H A P T E R 4

Customizing Meeting Notifications

This chapter describes how you can customize the information in the notices that Cisco Unified MeetingPlace SMTP E-Mail Gateway distributes to meeting participants.

See the following sections:

•About Notification Templates, page 4-1

•How to Customize a Notification Template, page 4-2

•How to Add Access Information in MeetingTime, page 4-5

•Activating Notification About Meeting Schedules, page 4-6

About Notification Templates

Cisco Unified MeetingPlace SMTP E-Mail Gateway uses notification templates to create the e-mail notices that are sent to participants about the status of a scheduled meeting. Notices can provide information about a meeting and a link that participants can use to access the meeting. Information in default notification templates can include the following:

•Meeting name

•Meeting start time and date

•Meeting ID

•Meeting description

•Dial-in phone numbers

•Contact information

•Reschedule information

•Cancellation information

You can modify Cisco Unified MeetingPlace notification templates to meet the needs of your environment. Information that you can add to notification templates include the following:

•Instructions on how to attend meetings and access attachments

•Alternate phone numbers for accessing your Cisco Unified MeetingPlace system such as a toll-free number or an in-company extension

•Instructions about how to access meetings that are hosted on multiple Cisco Unified MeetingPlace Audio Servers

•A listing of the invited meeting participants

Administration Guide for Cisco Unified MeetingPlace SMTP E-Mail Gateway Release 5.4

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