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Panasonic KX-F780 Setup of voice message and document reception, Pre-recordedgreeting messages

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Receiving fax documents and/or recording incoming voice messages automatically (ANS/FAX mode)

When you turn on the AUTO RECEIVE mode that is set to ANS/FAX, the unit will work as a facsimile machine and/or answering device.

If a fax call is detected, the unit will automatically switch to the fax and receive fax documents.

If a voice call is detected, the answering system will begin recording, then the caller can leave a voice message.

Setup of voice message and document reception

The total recording time (including the greeting messages) is about 18 minutes. If messages are recorded in noisy rooms, the time may be shortened by 7 minutes.

To record incoming voice messages and receive fax documents, follow these steps:

1	Make sure that the AUTO RECEIVE mode is set to
1	ANS/FAX (see page 15).
2	Turn on the AUTO RECEIVE mode by pressing
2	(AUTO\RECEIVE) until the FAX/MSG.SYS.
	indicator light goes on.
	¡The display shows the following message.
	ANS/FAX MODE
	¡The remaining time for recording incoming
	messages will be displayed on the display.
	Example: TIME LEFT=10m13s	(AUTO\RECEIVE)

Note:

¡You can record your own greeting message (see page 54). If it is not recorded, a pre-recorded greeting message will be played to the caller.

¡Each incoming message recording time can be set to either unlimited or 1 minute. To change the setting, see page 56.

¡When the remaining time is low, erase unnecessary messages from memory (see pages 29 and 46).

Pre-recorded greeting messages

The unit has four pre-recorded greeting messages in common memory. According to the unit’s condition, one of the following messages will be played to the caller.

»When your own greeting message (page 54) is not recorded, the following greeting message will be played.

Hello! We are unable to answer right now.

To send a fax, please start transmission.

To leave a voice message, please speak after the beep.

Thank you.

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Contents

Telephone Answering System with Facsimile Model No. KX-F780 FOR OPERATION ASSISTANCE CALL 1-800-HELP-FAX (1-800-435-7329) RRRRRR Attach your sales receipt here Caution: Copyright: Important safety instructions Table of Contents Answering system Voice mailbox RRRRRRRRR 44 Transferring incoming calls 47 Operating the answering device from a remote phone Location of controls Page Installing your unit andInstallation Note: Connections Setting the date, time, logo and facsimile telephone number Press @H A@ IF @C @@ Page To correct a mistake while programming To see the layout of the direct call station keys Selecting the receive mode Page Adjusting volumes »Ringer volume »Handset volume »Speaker volume »Answering device volume Making voice calls Answering voice calls Voice muting Hints for speakerphone operation Transmitting documents To send 16 or more sheets at a time To stop transmission Fax voice guidance about transmission Voice guide: Receiving documents Friendly reception Fax voice guidance about reception To stop reception Setup of voice message and document reception Pre-recordedgreeting messages Setting the ANS/FAX mode ring count Setting up the unit for fax reception Setting the FAX mode ring count Silent ring fax recognition system Setting up the unit Setting the TEL/FAX mode ring count Setting the silent fax recognition ring count Making a copy To stop copying Operating the answering device »Listening to new recorded messages » Listening to all of the recorded messages »Erasing speciﬁc messages from memory: »Repeating a message: »Skipping a message: »Stopping the operation: »Changing the playback speed: Page Storing phone numbers for automatic dialing To keep whole or part of the phone number secret To erase a stored number and station name Making voice calls using automatic dialing Transmitting documents using automatic dialing Electronic telephone directory Voice contact TONE, FLASH and REDIAL/PAUSE buttons Polling Delayed transmission Sending documents overseas Remote fax receiving Junk mail prohibitor Receiving with distinctive ring service Signaling your pager that you have received a fax document Voice mailbox Recording a memo message and a telephone conversation Erasing a speciﬁc message in a mailbox Erasing all messages in a mailbox Transferring incoming calls Page Operating the answering device from a remote phone Press K, then A A REMOTE ANS ID ID=111 Enter the desired number To listen to messages in another memory after playback ■Repeating a message: ■Skipping a message: ■Erasing a speciﬁc message from memory ■Erasing all messages from a speciﬁc memory ■Monitoring the room sound ■Recording a marker message ■Re-recordinga greeting message ■Turning message transfer/pager call on or off ■Skipping the greeting message Recording your own greeting messages Page Changing the caller’s recording time Setting the message alert Setting the recording time alert Changing the recording time for the ANS/FAX greeting message Changing the logo print position Changing the display contrast Setting the friendly reception Setting the fax voice guidance Setting the handset switch Resetting the advanced features Summary of user programmable features Basic features Advanced features Printing reports and lists ERROR: ON: Sample of journal report Sample of transmission report Error messages on the display DISPLAY MESSAGE CAUSE AND REMEDY Troubleshooting Care Routine and Before requesting help General Fax Transmission Fax Reception Answering Device Copying If a power failure occurs Clearing a recording paper jam Clearing a document jam Adjusting the feeder pressure Removing the handset cradle Cleaning the inside of the unit FCC information Batteries LIMITS AND EXCLUSIONS Service center directory Information for users Accessory order information Speciﬁcations Page Page Index Customer Satisfaction Support After The Sale Requirements: